Senior Administrative Assistant

4 days ago

Santa Monica, United States Masis Professional Group Full time

Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA.


Schedule: Monday through Friday 8am-5pm


Pay: $20.82-$27.60 per hour


Overview

This is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a permanent employee. The worksite address is 120 Broadway Suite 300, Santa Monica, CA 90401and parking is provided for the contingent worker. All in-person interviews will take place at an offsite location near the office.


This position is in a law firm environment. The contingent worker will be processing invoices and expenses. The manager is looking for someone who is detail-oriented and experience with expenses would be a plus.


Duties and Responsibilities

  • Receives visitors and announces their arrival by immediately notifying appropriate personnel
  • Escorts visitors and clients to appropriate conference room, offers beverages, takes coats, calls cabs, places conference calls and makes or confirms airline or hotel reservations as necessary
  • Coordinates teleconference calls and works with the Telecommunication Staff to resolve any problems or issues
  • Coordinates guest office accommodations, enters names of guest into security system, provides appropriate card key for visiting attorneys and distribute weekly guest list to office if so desired by the OMP or DOA.
  • Assists with various facilities related matters such as parking, maintenance requests, event planning, visitor registration, etc.
  • Assists with event planning and catering requests both on-site and off-site for office functions
  • Coordinates maintenance / service activities with vendors and other service providers for the office
  • Maintain breakroom, ordering snacks and related items
  • Insure breakroom and other storage areas are organized
  • Assist with billing, time entry, expenses, travel and other responsibilities
  • Provides for special project assistance which may include, but are not limited to, office set ups, intra-office moves and clean up assistance
  • Performs other duties as assigned or as needed in order to respond to a changing environment and the Firm’s needs.
  • Other tasks include scheduling conference rooms and visitor offices which use software called Rendez-Vous.


Experience Required

  • Excellent customer service skills
  • Must be well organized and detail-oriented
  • Possess clear written and verbal communication skills
  • Ability to handle multiple tasks simultaneously
  • Ability to communicate clearly, effectively and in a pleasant and professional manner while engaged with individuals on the phone and with visitors to the office
  • Requires a professional appearance, enthusiastic attitude and a courteous demeanor
  • Ability to deal effectively with individuals on all levels both internally and externally
  • Ability to work overtime as needed
  • Ability to maintain confidentiality
  • Requires the ability to regularly report to work on the days and times scheduled


Join our dynamic team as a Senior Administrative Assistant where your contributions will be valued, and your career can flourish

  • Senior Administrative Assistant

    3 weeks ago

    Santa Monica, United States The People Concern Full time

    Senior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA 90404 Hours: Monday-Friday,...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Monica, United States The People Concern Full time

    Senior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA 90404 Hours: Monday-Friday,...

  • Senior Administrative Assistant

    2 days ago

    Santa Monica, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA. Schedule: Monday through Friday 8am-5pm Pay: $20.82-$27.60 per hour Overview This is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a...

  • Senior Administrative Assistant

    14 hours ago

    Santa Monica, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA. Schedule: Monday through Friday 8am-5pm Pay: $20.82-$27.60 per hour Overview This is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Monica, United States The People Concern Full time

    Senior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA...

  • Administrative Assistant

    1 month ago

    Santa Monica, United States Elite Placement Group, Inc. Full time

    West LA-based boutique finance firm is seeking a driven and experienced Senior Administrative Assistant to support a senior executive and ensure seamless office operations. The right candidate will be proactive, detail-oriented, and thrive in a fast-paced, collaborative environment. This firm fosters innovation and an entrepreneurial mindset, making it an...

  • Administrative Assistant

    1 month ago

    santa monica, United States Elite Placement Group, Inc. Full time

    West LA-based boutique finance firm is seeking a driven and experienced Senior Administrative Assistant to support a senior executive and ensure seamless office operations. The right candidate will be proactive, detail-oriented, and thrive in a fast-paced, collaborative environment. This firm fosters innovation and an entrepreneurial mindset, making it an...

  • Caregiver Assistant

    4 weeks ago

    Santa Monica, California, United States Senior Helpers Full time

    Senior Helpers is seeking compassionate and dedicated individuals to join our team as Caregiver Assistants in the Santa Monica, CA area.We offer a rewarding work environment where you can make a real difference in the lives of our clients. As a Caregiver Assistant, you will provide companionship, assist with personal care, and support with daily...

  • Temporary Administrative Assistant

    2 weeks ago

    Santa Monica, United States Career Group Companies Full time

    Position: Temp Support/AdminIndustry: EntertainmentLocation: Santa Monica, CAPay Rate: $25-28/hourSchedule: Monday-Friday, 9:00 AM - 5:00 PMDuration: 2-5 months starting November 18, 2024Position Summary:A leading company in the entertainment industry is seeking a detail-oriented, reliable temp to support the CEO’s Senior Assistant and Head of IT in a data...

  • Temporary Administrative Assistant

    1 week ago

    santa monica, United States Career Group Companies Full time

    Position: Temp Support/AdminIndustry: EntertainmentLocation: Santa Monica, CAPay Rate: $25-28/hourSchedule: Monday-Friday, 9:00 AM - 5:00 PMDuration: 2-5 months starting November 18, 2024Position Summary:A leading company in the entertainment industry is seeking a detail-oriented, reliable temp to support the CEO’s Senior Assistant and Head of IT in a data...

  • Temporary Administrative Assistant

    2 weeks ago

    santa monica, United States Career Group Companies Full time

    Position: Temp Support/AdminIndustry: EntertainmentLocation: Santa Monica, CAPay Rate: $25-28/hourSchedule: Monday-Friday, 9:00 AM - 5:00 PMDuration: 2-5 months starting November 18, 2024Position Summary:A leading company in the entertainment industry is seeking a detail-oriented, reliable temp to support the CEO’s Senior Assistant and Head of IT in a data...

  • Temporary Administrative Assistant

    2 weeks ago

    Santa Monica, United States Career Group Companies Full time

    Position: Temp Support/AdminIndustry: EntertainmentLocation: Santa Monica, CAPay Rate: $25-28/hourSchedule: Monday-Friday, 9:00 AM - 5:00 PMDuration: 2-5 months starting November 18, 2024Position Summary:A leading company in the entertainment industry is seeking a detail-oriented, reliable temp to support the CEO’s Senior Assistant and Head of IT in a data...

  • Administrative Assistant

    1 month ago

    Santa Monica, United States Robert Half Full time

    Job DescriptionJob DescriptionA non-profit in Santa Monica is hiring a contract Administrative Assistant to support the Leasing & Occupancy Department. This is an ongoing temporary position with potential to extend to full-time. As the Administrative Assistant, you will assist with scheduling, data entry, filing, and overall support need for the department....

  • Administrative Assistant

    1 week ago

    Santa Monica, United States Robert Half Full time

    Job DescriptionJob DescriptionA non-profit in Santa Monica is hiring a contract-to-hire Administrative Assistant to support the Leasing & Occupancy Department. As the Administrative Assistant, you will assist the leasing team with scheduling, data entry in Excel, filing, and overall support need for the department. You will also assist with processing...

  • Administrative Assistant

    4 days ago

    Santa Monica, United States First Recruiting LLC Full time

    Maintain and update the C-Suite Executive team calendarCoordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders ListArrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservationsPrepare trip...

  • Administrative Assistant

    4 days ago

    Santa Monica, United States First Recruiting LLC Full time

    Maintain and update the C-Suite Executive team calendarCoordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders ListArrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservationsPrepare trip...

  • Sales Assistant

    4 weeks ago

    Santa Monica, California, United States Brookdale Senior Living Full time

    OverviewVoted by Newsweek as one of America's Greatest Workplaces for Diversity, Brookdale Senior Living is seeking a motivated Sales Assistant to join our team at Brookdale Ocean House in Santa Monica. As a Sales Assistant, you will play a key role in assisting with property tours, managing leads, and addressing inquiries from prospective residents and...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Clara, United States Advanced Micro Devices , Inc. Full time

    We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the AMD Data Center GPU & Accelerated Processing organization. Your duties will include, but is not limited to, project coordination, calendar and meet Administrative Assistant, Administrative, Executive Assistant, Business Operations, Senior, Processing,...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Clara, United States Advanced Micro Devices , Inc. Full time

    We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the AMD Data Center GPU & Accelerated Processing organization. Your duties will include, but is not limited to, project coordination, calendar and meet Administrative Assistant, Administrative, Executive Assistant, Business Operations, Senior, Processing,...

  • Administrative Coordinator

    1 month ago

    Santa Monica, California, United States OPERART LLC Full time

    Job OverviewOPERART LLC is seeking an Administrative Assistant to provide administrative support to ensure the efficient operation of our office. This is a full-time position based in Santa Monica, California.Key ResponsibilitiesDistribute tasks to office employees to ensure productivity and meet deadlines and company standardsPerform receptionist duties,...