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Project Manager

2 months ago

Chicago, United States Pivot Design Full time

We are looking for a Project Manager with 3-6 years of experience to support marketing and advertising projects. You should be comfortable managing and partnering with internal stakeholders and clients. Responsibilities include delivering projects on time and within the defined scope of work; resourcing creative, strategic, and technical team members; and managing timelines. We are looking for candidates who are both assertive and empathetic and focused on solving problems and managing shifting priorities.


You will work alongside our senior project managers and account supervisors to execute projects internally, manage budgets, and keep our timelines and task assignments updated.


General Responsibilities:

  • Creates and updates project timelines
  • Generates estimates and tracks project and campaign budgets
  • Schedules internal reviews and meetings
  • Provides consolidated recap and action items via email with a clear indication of owners and deadlines
  • Ensures internal systems are set up before kick-off (Kantata, Vault, Google Team Drive)
  • Routes deliverables for internal review
  • Updates project communications, including status reports, client feedback, and internal check-ins
  • Ensures all projects are properly resourced
  • Completes weekly and monthly financial reporting on project profitability, revenue phasing, and resource allocation
  • Organizes and oversees the QA process for all projects
  • Manages vendor communications and budgets


Requirements:


  • 3-6 years of marketing/advertising project management experience
  • Proven track record of managing financials, timelines, and resources so all projects are delivered on time and within budget
  • Experience with PM software like Smartsheet, Monday.com, Kantata/Mavenlink, JIRA, etc.
  • Detail-oriented and extremely organized
  • Ability to work and collaborate with counterparts (creative, developers, strategists) to ensure the team has what is needed to deliver accurate and quality work to our clients
  • Strong problem-solving skills
  • Experience with pharmaceutical clients preferred
  • Experience working on integrated campaigns and many different project types – print/direct mail, websites, email campaigns, media asset development, video/photoshoot production, brand launches, etc., preferred


What We Offer:

At Pivot Design, we believe that our people are our greatest asset, and we have developed an employee-centric culture where we value our people above all else. With a focus on employee wellness, we offer competitive salaries and a comprehensive benefits package including medical, dental, and vision coverage, disability and life insurance, Flexible Spending and Healthcare Savings Accounts, a 401(k) & Profit Sharing Plan with company match, Flexible PTO and a flexible hybrid work environment. We are a passionate group of creative experts who support one another in our efforts to produce award-winning work for our amazing clients.


Many of the greatest ideas and creative come from a diverse mix of minds, backgrounds, and experiences, and Pivot is committed to cultivating an inclusive work environment. Pivot provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.