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Human Resources Assistant
4 months ago
Key Responsibilities:
- HR Project Management: Assist with HR project management, including coordinating activities, obtaining resources, contacting vendors, and processing invoices/contracts.
- Administrative Support: Provide administrative support for HR teams, including data entry, calendar coordination, and meeting scheduling.
- Record Maintenance: Maintain HR project records and employee files, and recommend or revise file maintenance systems and procedures.
- Event Coordination: Work closely with the Executive Assistant to coordinate team member events.
- Project Administration: Administer, track, and report on small projects within the HR department, including data analytics, communications preparation, and drafting/editing HR policies and guidelines.
- Reporting and Presentations: Develop and deliver progress reports, proposals, requirements, and presentations for ongoing projects.
- Employee Onboarding: Coordinate with Human Resource Business Partners on employee onboarding and assist with the orientation process, including the coordination of employee acknowledgment paperwork.
- Research: Conduct research for HR-related tasks and initiatives.
- Employee Engagement: Administer the employee engagement and recognition portal and processes.
- Customer Service: Perform customer service functions by answering employee inquiries and/or directing employees to the appropriate HR team member.
- Other Duties: Perform other duties as assigned by the Senior Director of Human Resources, including organizing meetings, conferences, and other events.
Required Qualifications:
- Experience: 1-2 years' experience in an HR department with knowledge of HR practices.
- Education: High school diploma or equivalent; additional HR certification or coursework preferred.
Skills:
- Proficiency with MS Office.
- Excellent organizational, prioritizing, multi-tasking, and time management skills.
- Ability to work independently as well as part of a team.
- Strong interpersonal and communication skills (both written and verbal).
- Ability to maintain a high level of confidentiality.
- Strong attention to detail and adherence to deadlines.
- Initiative to identify and lead in HR areas as needed.