Office Coordinator

2 weeks ago

Arden Hills, United States Net2Source Inc. Full time

Job Title: Facilities Coordinator

Location: 3900 Northwoods Dr, Arden Hills, MN

Duration: 6 months (Contract to hire)

Shift: Part Time. 8:30-1pm with Lunch, M-F


Summary

  • Small office, quiet. Lowkey. Engineer/Development Office
  • Keep up Break Room Supply
  • Ensure items stock/in date
  • Check Coffee machines are working
  • Space Walk/Inspection
  • ensuring all looks well according to outlines
  • WO system/PO system to review
  • Review and respond to all items that come in
  • Coordinator with Building management and janitorial as needed


Duties

  • Responds to client inquires and concerns.
  • Ensures timely and quality service delivery to clients.
  • Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
  • Communicates work orders to technicians and assists management in resolving problems.
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files.
  • Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
  • Trains vendors on work order and billing procedures.
  • Processes invoices and ensures proper cost center coding.
  • Assists with the inspections on the facility campus.
  • Uses pc and/or PDA for work order system, email, ESS and training.
  • Assist with process and procedure training.
  • Other duties may be assigned.

Qualification

  • High school diploma or general education degree (GED) required.
  • Minimum of two years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.

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