Executive Assistant

2 months ago

Round Rock, United States Spot On Talent Full time

We are seeking a talented and motivated Executive Assistant to provide exceptional support to several CSuite executives. This role is perfect for someone who thrives in a fast-paced environment, anticipates the needs of the executives, and is committed to maintaining the highest level of professionalism and discretion. With at least 5 years of experience in a similar capacity, the successful candidate will be a self-starter with a proven track record of managing a range of administrative tasks flawlessly.


*100% in-office position located in Round Rock.


Key Responsibilities:

  • Managing the executives’ (CEO, COO, & CFO) calendar, including scheduling and preparing for board meetings, appointments, and coordinating travel arrangements.
  • Serving as the main point of contact between the executives and internal/external stakeholders, managing and prioritizing communication via email, phone, and in-person.
  • Preparing, reviewing, and editing reports, presentations, and other necessary documents.
  • Organizing and coordinating meetings by preparing agendas, taking detailed meeting minutes, and following up on action items.
  • Handling all aspects of travel logistics, including booking flights, accommodation, and local transportation.
  • Assisting in the planning and execution of various projects, ensuring deadlines are met and objectives are clearly communicated and achieved.
  • Overseeing general office operations and providing administrative support to other executives as needed.
  • Monitoring and processing expense reports, invoices, and budgets.
  • Handling sensitive information with the utmost confidentiality and discretion.


Skills and Qualifications:

  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to anticipate needs, be proactive, and operate efficiently in a dynamic environment.
  • Excellent interpersonal skills with a professional and courteous demeanor.
  • Strong problem-solving abilities and attention to detail.
  • 24x7 accessibility to the executives, not often but as needed
  • At least 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • A bachelor’s degree is preferred but not mandatory.
  • Personal attributes such as the ability to handle confidential information, initiative, adaptability, and a strong work ethic are essential.


If this sounds like you, apply today


We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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