Receptionist
4 weeks ago
Primary Purpose:
The Receptionist will deliver exceptional customer service while creating a positive, friendly, and professional environment. This role plays an integral role in the daily operations and is responsible for creating a meaningful first and last impression to all clients and potential clients. As the face of the organization, the Receptionist performs a variety of client services to ensure that all employees and guests receive the VIP experience. The position will also organize and coordinate office administration and procedures, to ensure organizational effectiveness and efficiently keep the business operating smoothly on a day-to-day basis.
The Receptionist is the first point of contact during the standard workday, Monday through Friday between the hours of 7:30 a.m. – 4:30 p.m.
Key Responsibilities and Essential Functions:
Customer Service:
- Greet all guests and answer all incoming phone calls, directing them to the right person or department.
- Act as back-up for AdvisorNet Financial Partner’s front desk to provide coverage for breaks, vacations, and unexpected absences.
Office & Facilities Management:
- Open the office, including but not limited to making coffee, restocking café supplies, loading/unloading the dishwasher, setting up conference rooms and executive offices for the day, mailroom supplies, printer maintenance, restocking all fridges/mints, and watering plants as needed.
- Maintain a professional workspace and overall office appearance, including but not limited to the reception desk, lobby, and conference rooms.
- Close the office, including but not limited to turning off lights and ensuring the kitchen and shared areas are picked up and organized.
- Manage office and café inventory.
- Manage all mail and shipping.
- Manage relationships and service requests with vendors and building management; serve as the point of contact for office maintenance and sub-tenants.
- Identify opportunities for process and office management improvements, design and implement new systems, and maintain the Receptionist standard operating procedures (SOPs).
- Maintain security by following procedures and monitoring the logbook and issuing the visitors’ security badges. Keep current record of employee whereabouts and availability.
- Assist in projects as assigned to further support the needs of the business.
Job Specifications:
- High School Diploma or GED, required.
- 2+ years front desk receptionist or relevant experience, required.
- Proficiency with Microsoft Office 365 Suite.
- Familiarity with phone queue etiquette.
- Experience using standard office equipment (printer, scanner, postage machine, etc.).
- Ability to maintain confidentiality, exercise discretion, make solid judgements and act with integrity, professionalism and empathy.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
Qualifications and Skills:
- Dependable
- Communication/Interpersonal Skills
- Efficient
- Positive Mindset (Professional and Friendly)
- Multi-tasking/Prioritization
- Organization
- Initiative/Problem Solving
-
Receptionist
2 months ago
Minnetonka, United States Fairview Health Services Full timeWe are looking for a Receptionist to serve as the face of our Senior Assisted Living facility and act as the first point of contact for senior age residents, families, visitors and staff at our site located in Minnetonka, MN. This position is respons Receptionist, Administrative, Healthcare
-
Receptionist
2 months ago
Minnetonka, United States Fairview Health Services Full timeEbenezer offers a robust compensation package with excellent benefits and wages ranging from $15 - $20 / hour. Wage determinations will be based on similar experience. We are looking for a Receptionist to serve as the face of our Senior Assisted Livi Receptionist, Administrative, Healthcare, Senior
-
Receptionist
4 weeks ago
Minnetonka, United States AdvisorNet Financial Full timePrimary Purpose: The Receptionist will deliver exceptional customer service while creating a positive, friendly, and professional environment. This role plays an integral role in the daily operations and is responsible for creating a meaningful first and last impression to all clients and potential clients. As the face of the organization, the Receptionist...
-
Clinical Operations Assistant
4 weeks ago
Minnetonka, Minnesota, United States Rogers Behavioral Health Full timeClinical Operations AssistantJob Summary:The Clinical Operations Assistant plays a vital role in ensuring the smooth operation of our clinic. This individual will be responsible for performing receptionist and billing responsibilities, coordinating patient information, and maintaining confidentiality of patient files. The ideal candidate will have excellent...
-
Resident Services Coordinator
4 weeks ago
Minnetonka, Minnesota, United States Ebenezer Full timeJob SummaryThe Resident Services Coordinator is responsible for providing administrative support to our Senior Assisted Living/Memory Care building in Minnetonka, MN. This role involves coordinating human resources functions, maintaining employee nursing staffing schedules, and providing receptionist services.Key ResponsibilitiesMaintains and approves...
-
Front Desk Coordinator
4 weeks ago
Minnetonka, Minnesota, United States AdvisorNet Financial Full timeJob Summary:The Front Desk Coordinator will provide exceptional customer service and create a positive, friendly, and professional environment for all clients and potential clients. This role plays a crucial part in the daily operations and is responsible for creating a meaningful first and last impression to all visitors and employees.Key...
-
Front Desk Coordinator
4 weeks ago
Minnetonka, Minnesota, United States AdvisorNet Financial Full timeJob Summary:The Front Desk Coordinator will provide exceptional customer service and create a positive, friendly, and professional environment for all clients and employees. This role plays a crucial part in the daily operations and is responsible for creating a meaningful first and last impression. The Front Desk Coordinator will perform a variety of client...
-
Clinic Assistant
1 month ago
Minnetonka, United States Rogers Behavioral Health Full timeThe Clinic Assistant performs receptionist and billing responsibilities related to clinic operations; coordinates patient information, maintains confidentiality of patient files, and coordinates billing functions with central offices.Job Duties & Responsibilities:Perform departmental clerical and receptionist functions timely and accurately.Communicate...
-
Tennis Department Associate
1 month ago
Minnetonka, Minnesota, United States Life Time Fitness Full timeJob SummaryThe Tennis Receptionist is a key member of the Tennis Department team, responsible for providing exceptional customer service to members and guests. This role requires a strong ability to multitask, work in a fast-paced environment, and maintain a high level of professionalism at all times.Key ResponsibilitiesAssist the Tennis Coordinator and...
-
Clinical Operations Coordinator
3 weeks ago
Minnetonka, Minnesota, United States Rogers Behavioral Health Full timeThe Clinical Operations Coordinator at Rogers Behavioral Health plays a vital role in ensuring the smooth operation of our clinics. This position is responsible for performing a variety of tasks, including receptionist and billing duties, patient information coordination, and maintaining confidentiality of patient files.Key Responsibilities:Perform...
-
Clinic Assistant
3 weeks ago
Minnetonka, United States Rogers Behavioral Health Full timeThe Clinic Assistant performs receptionist and billing responsibilities related to clinic operations; coordinates patient information, maintains confidentiality of patient files, and coordinates billing functions with central offices. Job Duties & Responsibilities: Perform departmental clerical and receptionist functions timely and accurately. Communicate...
