Assistant Property Manager
1 month ago
Job Title: Assistant On-Site Property Manager
Reports to: On-Site Property Manager/ Regional Property Manager
Job Overview:
The Assistant Property Manger assists with preserving and increasing the value of a real estate investment. S/he assists with managing the day-to-day operations for a residential building/portfolio and takes action to best meet the owner’s goals and objectives. Specifically, s/he assists the On-Site Property Manager with tenant relations, collecting rent, monitoring agreements, and ensuring the property is in good working order. The position provides first rate service to all residential tenants by diligently responding to their needs and appropriately corresponding with tenants, office staff, managers, and ownership.
Primary Responsibilities:
Tenant Relations:
· Process/screen/review new applications and communicate with residents, future residents and leasing team through appropriate communication methods.
· Generate new leases.
· Inspects future move-ins units, ensuring they are prepared including keys, move-in information or move-in gifts.
· Coordinate move-ins with future residents ensuring keys are picked up; process move-in accordingly in Yardi/RentCafé CRM.
· Enforce terms of rental agreements, if necessary, oversee eviction proceedings.
· Communicates with residents regarding renewals, complaints, move-outs, and collections.
· Process tenant changes, buy-outs, etc. in Yardi/RentCafé CRM.
· Sends applicable communication to residents and updates Yardi/CRM accordingly.
· Assist Property Manager with resident event planning and notifications.
· Assist Property Manager with general building newsletters, notifications etc.
· Works with Bookkeeper and Property Manager to resolve tenant ledger and billing issues.
· Provides timely, attentive, upbeat service to residents, making sure their needs are met or explained in a manner that reflects positively on the company or business.
Facilities Management:
· Regularly inspect property and units to ensure it is in good working order, meeting the building requirements.
· Work with appropriate staff to follow-up on maintenance issues; communicate work orders for tenants, providing insight, and responding quickly to resolve the issue.
· Assist Property Manager with collection of vendor updates and new bids from contractors.
· Assists in coordination of various maintenance, special, or yearly upkeep projects assigned by Property Manager.
Owner Relations
· Participates in property status calls or meetings with owner.
· Maintains open dialogue with On-Site Property Manager on vacancies, tenants, physical condition of property, and financial issues.
· Ensures compliance and organization of owner(s) and management agreement with utility companies.
Other Duties:
· Encouraged to reach out and network with Peak's team of leasing agents and coordinators to grow competency and gain efficiency.
· Ensure compliance with Peak Properties company policy, as well as federal and local regulations.
· Attend Peak meetings and/or connect with other Peak employees to share best practices.
· Additional duties as assigned by Management.
Qualifications:
· Leasing license or obtain one within 90 days of employment.
· Knowledge and strong interest in real estate and property management.
· Demonstrated ability to work independently; self-manage emotion and build strong relationships with customers, Peak employees, and vendors.
· Positive attitude, highly organized, detail oriented with the ability to demonstrate sound judgement.
· Ability to ask for help when needed.
· Familiar with applicable local, state, and federal laws and regulations.
· Ability to handle large volume of emails and phone calls.
· Strong interpersonal & business communication skills.
· Basic knowledge of building maintenance preferred.
· Competence with and/or desire to learn and use systems/tools (Yardi, Excel).
· Computer proficiency in Microsoft Office (Excel, Word, Outlook).
· Knowledge of financial reporting.
Availability and Work Hours:
· Ability to access emails on weekends and be available to resolve an emergency issue as needed.
Physical Requirements:
· Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
· Requires the ability to move within different areas of the property, stand, sit, walk up/down stairs for periods of time.
-
Property Management Assistant
3 days ago
Chicago, Illinois, United States Green Ivy Realty & Property Management Inc. Full timeCompany OverviewGreen Ivy Realty & Property Management Inc. is a rapidly expanding company dedicated to delivering exceptional customer service and exceeding client expectations.Job SummaryWe seek a skilled Administrative Support Specialist to join our team and contribute to our success. In this role, you will provide essential support to our office staff,...
-
Property Management Associate
20 hours ago
Chicago, Illinois, United States Property Management Company Full timeAs an Executive Assistant at Property Management Company, you will play a critical role in supporting the day-to-day operations of the office. Your responsibilities will include managing electronic and paper filing systems, editing and updating spreadsheets and reports, processing expenses and invoices, and scheduling meetings. To succeed in this role, you...
-
Property Management Specialist
1 day ago
Chicago, Illinois, United States Tailor Made Property Services Inc. Full timeJob SummaryWe are seeking a detail-oriented Property Management Specialist to oversee daily operations at our cooperative housing office. This role requires excellent multitasking abilities, strong communication skills, and proficiency in using email communication and document creation software.Responsibilities include:Coordinating schedules for executives,...
-
Assistant Property Manager
3 weeks ago
Chicago, United States High Fidelity Realty Full time $50,000 - $60,000Job Overview:We are seeking a dedicated Assistant Property Manager who is committed to a long-term career in property management. The ideal candidate will be an analytical thinker with exceptional organizational skills and a strong eagerness to learn. Success in this role requires thriving in a fast-paced, dynamic environment. The position is works alongside...
-
Property Management Specialist
7 days ago
Chicago, Illinois, United States Tailor Made Property Services Inc. Full time**Key Requirements:** 3+ years of property management experience, strong phone etiquette and communication skills, ability to perform clerical tasks with precision and attention to detail, skilled in data entry with high accuracy, and excellent customer service skills.We offer competitive compensation packages and opportunities for growth within our...
-
Property Management Assistant Lead
1 day ago
Chicago, Illinois, United States Peak Properties Full timeJob Title: Property Management Assistant LeadThe estimated annual salary for this position is $65,000-$85,000.Job DescriptionWe are seeking an accomplished Property Management Assistant Lead to oversee daily operations at Peak Properties. As a respected member of our team, you will lead by example, providing exceptional customer service and fostering strong...
-
Property Administration Assistant
1 day ago
Chicago, Illinois, United States BJB Properties Full timeJob Overview: At BJB Properties, we are seeking a detail-oriented Property Administration Assistant to join our team. As a key member of our property management department, you will be responsible for supporting the Property Manager in various administrative tasks and ensuring seamless day-to-day operations.In this role, you will have the opportunity to work...
-
Chicago, Illinois, United States Banner Property Full timeCompany Overview:Full Circle Communities, Inc. is a dynamic organization dedicated to providing exceptional affordable housing communities in Chicago's Near South Side.We are seeking a highly skilled Maintenance Technician II to join our regional management team, supporting the efficient operation, safety, and maintenance of our properties.About the...
-
Upper-Level Management Assistant
1 day ago
Chicago, Illinois, United States Property Management Company Full timeAbout the Role We are seeking a highly skilled and experienced Executive Assistant to join our Property Management Company team. As an Executive Assistant, you will be responsible for providing administrative support to the Owner and office staff, ensuring seamless day-to-day operations.Responsibilities ">Manage all written correspondence on behalf of...
-
Leasing Assistant for Property Management
3 weeks ago
West Chicago, Illinois, United States HHDC Full timeAt HHDC, we strive to provide quality housing that meets the needs of our residents. We are seeking a skilled Leasing Administrative Assistant to join our team and contribute to our mission.About the PositionThe successful candidate will be responsible for providing exceptional customer service, managing day-to-day tenant transactions, and maintaining...
-
Property Management Professional
3 weeks ago
Chicago, Illinois, United States High Fidelity Realty Full timeJob Overview">We are seeking a dedicated and detail-oriented Property Management Professional to join our team. The ideal candidate will have excellent organizational skills, a strong eagerness to learn, and thrive in a fast-paced environment.">Key Responsibilities:">">Manage a portfolio of assigned properties scattered across Chicago">Collaborate with a...
-
Property Management Professional
1 day ago
Chicago, Illinois, United States MRBL Management Full timeJob SummaryThe Property Superintendent plays a pivotal role in overseeing the day-to-day operations and management of one building with potential expansion to nearby properties across Chicago, Illinois. This position requires strong leadership skills, excellent communication abilities, and a deep understanding of property management principles.Main...
-
Director of Property Management
4 weeks ago
Chicago, United States Hirewell Full timeDirector of Property ManagementAsset Class: Market rate MultifamilyLocation: Hybrid - Chicago, ILHirewell has been retained by a leading commercial real estate firm to lead the search for a Director of Property Management - Market Rate Multifamily. This pivotal role focuses on scaling and optimizing a growing portfolio of market-rate properties, emphasizing...
-
Property Manager
4 weeks ago
Chicago, United States Flats LLC Full timeJob DescriptionJob DescriptionDescription:Role SummaryThe Property Manager is a key role within our organization, leading the onsite team at their multi-family building to success. This role is responsible to drive the team to success at the property, including but not limited to achieving financial goals, following the legal obligations of the leases,...
-
Property Manager
3 weeks ago
Chicago, United States Flats LLC Full timeJob DescriptionJob DescriptionDescription:Role SummaryThe Property Manager is a key role within our organization, leading the onsite team at their multi-family building to success. This role is responsible to drive the team to success at the property, including but not limited to achieving financial goals, following the legal obligations of the leases,...
-
Strategic Property Manager
3 weeks ago
Chicago, Illinois, United States The Chicago Hire Company Full timeThe Chicago Hire Company seeks a skilled Strategic Property Manager to lead our real estate initiatives. With a strong background in transaction management, you will drive our business forward by identifying prime opportunities, negotiating deals, and performing thorough due diligence. Your ability to build relationships with neighbors and local...
-
Regional Property Manager
2 months ago
Chicago, United States Cory Executive Recruiting Full timeExciting Opportunity: Regional Property ManagerCORY is hiring a Regional Property Manager in the Midwest Market market who is passionate and driven about the real estate sector and ready to join a growing and thriving organization.About Our Client:Our client is an entrepreneurial and growing real estate firm focused on positively impacting their residents'...
-
Project Manager
5 days ago
Chicago, United States Lincoln Property Company Full timeJob DescriptionJob DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement...
-
Property Accounting Manager
6 days ago
Chicago, United States Robert Half Full timeJob DescriptionJob DescriptionThe salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0mYou know what’s awesome? Sweater weather. You know what else is awesome? A high-paying job...
-
Property Management Director
3 weeks ago
Chicago, Illinois, United States HHDC Full timeJob OverviewAt Hispanic Housing Development Corporation (HHDC), we are seeking a seasoned Property Management Director to lead our diverse residential portfolio in the Midwest. This is a strategic leadership role that requires experience in overseeing large multi-family affordable housing, Section 8, and tax credit properties.The ideal candidate will have a...