Administrative Assistant

5 days ago

West Chester, United States EMCOR Facilities Services Full time

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

This position is responsible for providing administrative Purchasing support for the Purchasing Manager. This position will support the Purchasing Manager’s administrative needs as required to support the services contract with Procter & Gamble. The specific duties include but are not limited to processing of word and excel documents, maintenance of all hard and electronic files, liaison with suppliers for all administrative issues and tasks, maintenance of supplier related electronic database, develop and issue purchasing related activity reports and special project as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Procure Purchase orders
  • Verify correct charge codes, Legal entries, and accounting numbers
  • Verify Purchase Orders are created correctly
  • Product Tracking and Data Entry
  • Search for vendors in purchasing system
  • Log all purchases
  • Keep log of Procurement Card (P-C) spending
  • Maintain purchasing log (hard copies and electronic entries)
  • Keep all data archived
  • Create and develop Excel Spreadsheet

POSITION REQUIREMENTS

  • High School Diploma
  • Min. 3-year experience
  • None Required
  • English, ability to read and understand documents
  • Computer skills, Microsoft Word, Excel, Basic Math

PREFERRED SKILLS and ABILITIES

  • Ability to add, subtract, multiply and divide in all unites of measure using whole numbers, common fractions, and decimals
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral form.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
  • Ability to deal with problems involving several concrete variables in standardized situations
  • Ability to speak clearly, effectively to customers, management, and associates

Physical Requirements:

Required to sit, use hands to fingers, handle or feel and talk to hear. Frequently required to stand, walk, and reach with hands and arms. Specific visions abilities require by this job include close vision, and color vision. Ability to lift 25 pounds on a non-repetitive basis.

Work Environment:

Corporate office and High and Low Bay environment inside P&G R&D Center

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

#EFS

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