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Senior Payroll Manager
4 months ago
Title - Senior Payroll Manager
Duration - Fulltime Permanent
Location - New York, New York, United States
JOB DESCRIPTION
We are seeking a hands-on Senior Payroll Manager who is a passionate, people-focused, action-oriented leader who will foster proactive collaboration with all internal and external business partners and positively interact with employees at all levels of the organization to join our Payroll team.
Under the leadership of the Senior Payroll Director, the Senior Payroll Manager will lead, direct, and coordinate all the activities of the News Media Payroll team responsible for timekeeping, paid time off accruals, and the preparation, processing, and distribution of accurate and timely paychecks to bi-weekly employees in multiple states. Additionally, the Senior Payroll Manager will provide technical expertise on Payroll tax and Payroll tax compliance-related issues.
The Senior Payroll Manager will drive process standardization, automation, and continuous process improvement in collaboration with other divisional payroll teams while ensuring compliance with SOX controls, company policies, and federal, state, and local regulations.
A SNAPSHOT OF YOUR RESPONSIBILITIES
- Oversee the day-to-day activities of th News Media Payroll team ensuring timely and accurate payroll processing and compliance with SOX requirements, policies, federal, state, and local regulations
- Analyze payroll tax issues and provide recommendations for solutions relating, but not limited to employee mobility, reciprocal taxation, stock taxation and reporting, inpats and expats, employer provided fringe benefits, and local taxation
- Ensure that all federal, state, and local payroll taxes are correctly withheld, reported, paid, and filed in compliance with laws and regulations
- Ensure the accurate, timely review and reconciliation of federal, state, and local taxable wages and withholding tax, unemployment tax, and disability insurance tax for multiple legal entities in the U.S. including the review of year end balancing of W-2’s and related federal and state agency forms to the payroll system
- Ensure compliance and advise management on needed actions
- Effectively manage the delivery of excellent customer service; anticipate issues, and proactively develop solutions
- Create and use metrics to benchmark performance and improve service delivery
- Take charge of escalations, directing the payroll team, and guiding other departments in corrective actions
- Implement workable and scalable solutions to business issues/problems
- Impart lessons learned afterward to prevent future issues
- Work with business partners to establish and adhere to payroll schedules to ensure data required for payroll processing is received timely to ensure all key processing deadlines will be met
- Define and drive key requirements, projects, and initiatives with a high degree of quality and customer service
- Plan, develop, and implement forward looking payroll processes/procedures and revise current processes/procedures to continuously seek improvement, improve accuracy, create optimal efficiency, and provide best in class customer service to our employees
- Collaborate proactively and effectively with Payroll leadership and other divisional Payroll management teams on common strategic initiatives and projects
- Develop and maintain Standard Operating Procedures (SOPs) and flowcharts for all payroll processes to ensure complete, accurate, and up-to-date depiction of processes
- Develop and maintain excellent cross-collaborative working relationships with cross-divisional stakeholders and cross-functional partners including, HR, IT, and Legal
- Review, audit, and approve all stock incentive compensation transactions, properly accounting for all payroll taxes, before and after payroll processing
- Lead with a one-team approach in dealing with internal and external stakeholder queries via seamless cross functional and cross divisional collaboration.
- Provide support from initiation to completion for Workday issues and change requests submitted by Payroll, including participation and/or support of user acceptance testing
- Coach, mentor, and provide leadership development to team members to drive employee engagement and optimize operational and service excellence to create a deeper bench of experienced talent
- Maintain knowledge of federal, state, and local wage and hour and tax regulations, including taxation of fringe benefits, by studying existing and new legislation
WHAT YOU WILL NEED
- Bachelor’s degree in finance, accounting, business administration, or a related field
- 8+ years of relevant work experience leading Payroll and related processes of a large volume of employees (including a remote workforce) in a complex and rapidly changing multi-state, multi-entity organization
- Experience with Workday and ADP SmartCompliance
- Demonstrated ability to lead a team to excellence and develop talent through ongoing mentorship
- Adept in ambiguous situations, adaptable to changing priorities while effectively managing multiple commitments, at times on tight deadlines
- Strong working knowledge of taxation of fringe benefits and long-term equity incentive instruments (RSUs, NQ Stock Options)
- Expert knowledge of FLSA, federal, state, and local wage and hour and tax regulations
- Intermediate to advanced Excel (V-Lookup and Pivot Tables)
- Strategic mindset coupled with the ability and willingness to roll up sleeves where necessary and desire to constantly improve the status quo
- Demonstrated ability building and managing highly collaborative and effective teams supporting multiple companies/business units, with a commitment to a culture of collaboration, performance, transparency, and integrity
- Outstanding people skills with proven experience in cultivating cross-collaborative working relationships across an organization and ability to influence at all levels
- Ability to interpret complex time tracking shift rules
- Ability to communicate with precision, ensuring a clear conveyance of project status, identified problems, proposed resolutions, and recommended courses of action
NICE TO HAVE BUT NOT A DEALBREAKER
- Certified Payroll Professional (CPP) designation
- Experience with inpats and expats
- Experience with international payroll (UK, EU, Israel)
