Receptionist / Client Services Specialist
6 days ago
Position Overview:
We're seeking a dynamic and detail-oriented Receptionist / Client Services Specialist to be the face of our organization. In this role, you'll be crucial in creating a positive first impression for visitors, clients, and partners while providing essential administrative support to our team.
Responsibilities:
- Greet and direct visitors, ensuring a welcoming and professional environment
- Manage incoming calls, emails, and correspondence, routing them appropriately
- Coordinate meeting schedules and manage conference room bookings
- Provide administrative support to the accelerator program and team members
- Maintain office supplies inventory and place orders as needed
- Manage visitor check-in process and maintain visitor logs
- Coordinate travel arrangements for team members and guests
- Assist with preparation of meeting materials and presentations
- Process expense reports and assist with basic financial documentation
- Support client services initiatives, including startup onboarding and program logistics
- Contribute to team projects and initiatives as needed
Required Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred
- 2+ years of experience in a receptionist or client services role
- Proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office Suite
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Customer service-oriented mindset
Desired Skills and Attributes:
- Experience with Monday CRM or similar CRM systems
- Proficiency in meeting coordination, email management, and calendar management
- Familiarity with the UAS/UAV industry or interest in technology and innovation
- Ability to work independently and as part of a team
- Adaptability and willingness to learn new skills and technologies
- Strong attention to detail and problem-solving skills
- Professional demeanor and positive attitude
- Excellent time management and prioritization abilities
- Ability to maintain confidentiality and handle sensitive information
Work Hours and Flexibility:
- Full-time, 40 hours per week, typically Monday to Friday, 9 AM to 5 PM.
- Occasional evening or weekend hours may be required for special events.
- This is an on-site position based in Pendleton, Oregon.
Join us in shaping the future of UAS innovation in Oregon Apply now to be part of our cutting-edge team in beautiful Pendleton.
About the Oregon UAS Accelerator:
The Oregon UAS Accelerator is at the forefront of unmanned aerial systems (UAS) innovation, positioning Pendleton as a premier hub for UAS, UAV, and URS development. Our mission is to empower entrepreneurs, drive technological advancements, and foster a collaborative ecosystem that propels Oregon to global leadership in the UAS industry.
Why Pendleton?
Experience the unique blend of rural charm and cutting-edge technology in Pendleton. Home to the world-famous Pendleton Round-Up, Pendleton Woolen Mills, and our state-of-the-art UAS test range, Pendleton offers an unparalleled quality of life and the opportunity to be at the forefront of aerospace innovation.
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