Legal Assistant Paralegal

7 months ago


Chicago, United States Robbins Schwartz Full time

Job Summary:

A Legal Assistant performs a variety of administrative and secretarial duties to support three – four attorneys. They will maintain positive contact with attorneys, support staff and clients, and observe confidentiality of firm and client matters.

Essential Duties and Responsibilities:

- Prepare correspondence, memoranda, and other legal documents from written or oral drafts; drafts standard correspondence, and other documents.

- Opens new files, and maintains all client and general files. Conducts periodic review for possible storage or older files; prepares files to be closed.

- Input attorney time into firm billing software; proof billing sheets; review and edit bills.

- Maintain attorney calendars, dockets, and contacts as necessary.

- Maintain good relations with clients; observes confidentiality of attorney-client relationship.

- Assist in preparation of case for trial or administrative hearing.

- Proofread and format all outgoing documents according to Robbins Schwartz standard documents.

- Perform all administrative duties needed by attorneys.

- Assist other attorneys with overflow work and in another secretary's absence.

- Be present in the office regularly and adhere to normal office hours with the exception of holidays and allotted paid time off.

Knowledge, Skills, and Abilities Required:

- Excellent written and verbal communication are essential to perform complex administrative duties in a professional services setting

- Ability to operate standard office equipment, including personal computer, copier, facsimile, telephone, and Dictaphone.

- Proficiency in Microsoft Office suite, Document Management system, and Juris suite

- Ability to organize and prioritize numerous tasks and complete them under time constraints

- Exceptional ability to proofread documents for grammatical, typographical, spelling, and formatting errors.

- Interpersonal skills necessary to follow instructions effectively and communicate in person, by email, and telephone in a courteous manner with both clients, attorneys, and other staff members.


Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.


Robbins Schwartz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.



  • Chicago, United States Destinationone Consulting Full time

    Job Description destinationone Consulting specializes in recruitment across various sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, and more. We are proactively building a data bank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise....


  • Chicago, United States Scott D. Pollock & Associates, P.C. Full time

    Seeking an experienced (2-4 years minimum) immigration legal assistant / paralegal to join a nationally known immigration law firm in downtown Chicago - www.lawfirm1.com. Ideally, looking for someone who has hands on experience with a wide range of immigration cases/processes. Experience with employment based immigration cases/processes is a major plus...

  • Real Estate Paralegal

    2 months ago


    Chicago, United States Lexitas Legal Full time

    Job DescriptionJob DescriptionOur client, a prestigious, national law firm, seeks a Paralegal to be based in their Chicago office. This is a hybrid position.   This position will support the Hospitality & Leisure practice group and will report to the Senior Practice Director for the practice group, with daily work performed primarily under the direction of...

  • Paralegal

    2 months ago


    Chicago, United States City Colleges of Chicago Full time

    City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 68,000 students each year access to a quality, affordable education.The Office of the General Counsel (OGC) is responsible for all legal work arising from the activities of the City Colleges of Chicago,...

  • Legal Assistant

    8 months ago


    Chicago, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    General Statement Under general supervision of attorneys and/or a Senior Legal Assistant, performs entry-level paralegal work in support of District activities. Essential Job Functions Essential job functions are fundamental, core functions common to positions in a classification. They are not intended to be an exhaustive list of all job duties...

  • Litigation Paralegal

    1 month ago


    Chicago, United States C&M Legal Search, LLC Full time

    The Litigation Paralegal works closely with firm litigators throughout all stages of litigation, handling complex matters from inception through trial and appeals. Key responsibilities include organizing and managing large-scale document collections, assisting with discovery, motions, and trial preparation, and monitoring court dockets. The role also...

  • Litigation Paralegal

    4 weeks ago


    Chicago, United States C&M Legal Search, LLC Full time

    The Litigation Paralegal works closely with firm litigators throughout all stages of litigation, handling complex matters from inception through trial and appeals. Key responsibilities include organizing and managing large-scale document collections, assisting with discovery, motions, and trial preparation, and monitoring court dockets. The role also...

  • Litigation Paralegal

    1 month ago


    Chicago, United States C&M Legal Search, LLC Full time

    The Litigation Paralegal works closely with firm litigators throughout all stages of litigation, handling complex matters from inception through trial and appeals. Key responsibilities include organizing and managing large-scale document collections, assisting with discovery, motions, and trial preparation, and monitoring court dockets. The role also...

  • Litigation Paralegal

    3 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A prestigious law firm in the heart of Chicago is on the looking for a dynamic and experienced corporate Litigation Paralegal to join the elite team. If you thrive in a fast-paced, challenging environment and are passionate about delivering top-notch legal services, apply today! As a Paralegal, you will support attorneys through every phase of the litigation...

  • Litigation Paralegal

    2 weeks ago


    Chicago, United States Mack & Associates Full time

    A prestigious law firm in the heart of Chicago is on the looking for a dynamic and experienced corporate Litigation Paralegal to join the elite team. If you thrive in a fast-paced, challenging environment and are passionate about delivering top-notch legal services, apply today! As a Paralegal, you will support attorneys through every phase of the litigation...

  • Litigation Paralegal

    4 months ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A prestigious law firm in the heart of Chicago is on the looking for a dynamic and experienced corporate litigation Paralegal to join the elite team. If you thrive in a fast-paced, challenging environment and are passionate about delivering top-notch legal services, apply today! As a Paralegal, you will support attorneys through every phase of the litigation...

  • Paralegal

    2 weeks ago


    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Paralegal in Chicago, Illinois. The selected candidate will work in an environment that emphasizes the importance of legal research and employment law. The Paralegal will be responsible for a variety of tasks, including supporting attorneys, administering legal...

  • Junior Paralegal

    3 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A prominent law firm located in downtown Chicago is seeking a detail-oriented and collaborative Junior Paralegal to join their growing team! The Junior Paralegal will provide comprehensive administrative and project support for multiple attorneys and paralegals. Responsibilities will include trial preparation assistance, scheduling meetings and depositions,...

  • Senior Legal Assistant

    8 months ago


    Chicago, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    General Statement Under general supervision of attorneys, performs more advanced paralegal work in support of District activities. Essential Job Functions Essential job functions are fundamental, core functions common to positions in a classification. They are not intended to be an exhaustive list of all job duties for any one position in the...

  • Paralegal

    4 weeks ago


    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Paralegal in the legal industry, located in Chicago, Illinois. This role involves significant interaction with a database vendor and the firm team, as well as participation in weekly meetings. Responsibilities:• Act as a liaison between the database vendor and...

  • Legal Assistant

    2 months ago


    Chicago, United States BGSF Full time

    BGSF has teamed up with a law firm located downtown Chicago who is in search of a Project Legal Assistant on a direct-hire basis. Please note that this role will operate on a hybrid schedule (3 days/week onsite).Job Responsibilities: Assist paralegals and attorneys with US and foreign patent and trademark filingsAssist with the prosecution process and...

  • Litigation Paralegal

    3 weeks ago


    Chicago, United States Hart McLaughlin & Eldridge, LLC Full time

    HME is looking for an experienced paralegal! The candidate must have experience in civil litigation and be able to competently execute all basic paralegal skills. The ideal candidate will be able to assist with client communications, discovery, medical record chronologies, document productions, investigations, and filings.  ResponsibilitiesLegal fact and...

  • Legal Assistant

    2 months ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A reputable law firm in Chicago is seeking a dedicated Legal Assistant to join its team. This role involves providing essential administrative and legal support to attorneys, contributing to the firm's efficient operation. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced...

  • Paralegal

    3 weeks ago


    Chicago, United States Thomas Law Offices Full time

    Company DescriptionThomas Law Offices in Chicago, IL, is committed to providing quality legal counsel and aggressive representation to clients facing personal injury cases. From car accidents to medical malpractice, our team fights for financial help and full compensation for our clients. We prioritize emotional support and positive outcomes for those...

  • Paralegal

    2 months ago


    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half Legal is partnering with a large law firm that's looking to hire a Corporate Paralegal with at least 2+ years of experience to join their team. This Corporate Paralegal will assist lawyers by working on all aspects of transactional work. This position is paying between $80-110K+ plus bonus, full benefits, and a...