Payroll and Accounts Payable Specialist

2 weeks ago

Pleasantville, United States Jacob Burns Film Center Full time

Reports to:       Controller


About us:


The Jacob Burns Film Center (JBFC) gathers audiences, students, and filmmakers to experience the joy of film, and to learn about the craft, ourselves, and each other. As a nonprofit cultural and educational institution located in Pleasantville, NY, the JBFC is dedicated to presenting the best of independent narrative, documentary, and world cinema, promoting visual literacy, and making film a vibrant part of the community. Learn more about the organization at burnsfilmcenter.org


Position Objectives:


The Payroll & Accounts Payable Specialist provides support to the Controller, who is responsible for the overall accounting operations of the JBFC, including general ledger accounting, financial reporting, budgeting, and internal controls.


Essential Duties and Responsibilities:


  • Serves as primary paymaster for JBFC, using Paychex Flex and Paychex Time & Attendance. Oversees, enters, and maintains all data within payroll system including employee records, working closely with HR as needed. Works with supervisors overseeing part-time staff to ensure accuracy of attendance records, various statutory policies and PTO, and labor distributions within Paychex. Supports HR on submission of bi-weekly employee contribution/deduction reports as needed.
  • Supervises all aspects of Accounts Payable entering/paying bills within QuickBooks. Works with department heads to get approval on all invoices, execute online bill payments, and assists with coding invoices. 
  • Works closely with Programming department on weekly box office receipts and acts as primary A/P liaison with film distributors.
  • Executes the physical day-to-day activities of the finance office, including posting ticket, membership, and contribution revenue into G/L from POS (Tessitura/Adyen), reconciling any differences from Tessitura, processes online bank deposits, and posts appropriate entries in G/L. 
  • Works closely with Development team to assure proper backup is provided for contribution revenue as needed.
  • Acts as Program Administrator for American Express. Disseminates the monthly Amex statement to department heads, assists with coding, and posts to G/L. 
  • Prepares reports and schedules for the annual audit as needed by the Controller. 
  • Assists with month-end and year-end closes, including bank reconciliations, posting miscellaneous journal entries, petty cash, and annual filings (1099, insurance filings, property-tax filings, etc.).
  • Provides onsite support to the JBFC staff as needed.


Preferred Experience and Qualities:


  • Knowledge of QB, Enterprise 2022 Non-profit (preferable)
  • Knowledge of payroll systems, preferably Paychex
  • Knowledge of and 1+ years’ experience in computerized payroll systems required. Direct experience with Paychex a significant plus.
  • Working knowledge of accounting software. Direct experience with accounts payable and receivable using QuickBooks (non-profit preferable), a significant plus.
  • Ability to work as a team member and to work independently with initiative.
  • Strong organizational skills with excellent attention to detail required.
  • Excellent written and verbal communication skills.
  • Engaging interpersonal skills and a high level of discretion


Education:         Bachelor’s Degree in Finance/Accounting (preferable) or Associates Degree in Accounting (or comparable experience)


Start date:        ASAP


Salary range:   $55K - $60K


The JBFC offers an excellent benefit package, including:

  • Generous PTO and sick leave.
  • Employer-paid and supplemented Paid Family Leave (PFL) for eligible employees.
  • Generous medical, dental, and vision insurance for staff members, including a company-funded Health Reimbursement Account (HRA) to cover deductibles, as well as the option to fund a Flexible Spending Account (FSA).
  • Voluntary Life and AD&D Insurance, and Short- and Long-Term Disability Insurances.
  • 403(b) plan (employer-matching).
  • Option to participate in the TransitChek commuter benefits program, which allows you to fund a Metro North or NYC Subway card with pretax deductions. 
  • Office located across the street from Metro North station (Harlem Line).


Application Instructions:


Please submit your resume and cover letter to jobs@burnsfilmcenter.org with “Payroll and Accounts Payable Specialist 24” in the subject line of your email. No phone calls, please.


Unsure if you should apply? Research indicates that some candidates are less likely to apply if they do not meet 100 percent of the listed qualifications. If this is you, and you believe you would excel in this position, we strongly encourage you to submit your application. We are actively recruiting candidates with diverse work experiences, backgrounds, sexual orientations, gender identities, ages, and abilities. We believe all work experience has value, and are fully considering all applicants with a strong desire to help us fulfill our mission, including candidates who are making career-focus shifts or returning from employment gaps. Please use your cover letter as an opportunity to express your interest in JBFC’s mission and programs, and how you envision yourself contributing as a member of our team.


Our organization participates in the E-Verify Program.


The Jacob Burns Film Center is an Equal Opportunity Employer and does not discriminate in hiring and employment on the basis of race, ethnicity, creed, sex, gender (including gender identity), sexual orientation, pregnancy, genetic predisposition and/or carrier status, disability, age, religion, marital status, national origin or citizenship status, veteran status, or any other classification as protected by law. We hire and promote individuals solely on the basis of their qualifications for the job. We encourage all qualified candidates to apply for positions to be filled. Please inform the JBFC if you need any assistance with the instructions provided to participate in our application process. Questions and concerns may be directed to jobs@burnsfilmcenter.org


This job description is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required of this position. Duties, responsibilities, and activities may change, or new ones may be assigned.

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