Senior Executive Secretary, HR Administration/Bellevue

2 weeks ago

New York, United States NYC Health + Hospitals Full time

About NYC Health + Hospitals:


Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible


NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.


At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.


Job Description:

Office Management

  • Maintenance of HR Offices
  • Inventory control and order supplies
  • Repair orders and new equipment requests
  • Management of HR Conference rooms

Administrative Support

  • Calendar management and meeting scheduling for CHRO
  • Attend meetings and transcribing notes
  • Email distributions and announcements to staff
  • Prepare agendas, correspondences and other documents for various meetings
  • Answer and screen phone calls

Finance Management

  • Process invoices for payment
  • Create blanket POs and POs
  • Reconcile POs and invoices
  • Determine yearly budget for HR support services

Employee Engagement

  • Point person for complaints escalated to HR regarding compensation and various issues
  • Liaise with various departments to resolve employee concerns (leaves, payroll & internal/external dept)
  • Work with Labor to complete actions to extend employee probation or terminations
  • Maintain tracker of employee exiting actions resulting from AWOL or Labor issues
  • Create letters and maintain files of all employees’ actions resulting from AWOL or Labor issues


Minimum Qualifications:

1. a. High School Diploma or equivalent and five years of clerical experience including two years as a stenographic secretary; or,

b. A Baccalaureate Degree from an accredited college or university and one year experience as a stenographic secretary; or,

c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.

2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.

3. High level verbal, written and secretarial skills and knowledge required; or,

4. A satisfactory combination of education, training and experience.


NYC Health and Hospitals offers a competitive benefits package that includes:

  • Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
  • Retirement Savings and Pension Plans
  • Loan Forgiveness Programs for eligible employees
  • Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
  • College tuition discounts and professional development opportunities
  • Multiple employee discounts programs

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