Operations Assistant

2 weeks ago


Berwyn, United States Prime Rock Full time

Job Title: Operations Assistant

Location: Berwyn, PA

Job Type: Hourly, 20-30 hours a week expected.


About Us

Prime Rock is a family-owned private investment company and family office specializing in real estate, technologies, and energy. With over 33 years of investing and development experience, a nimble decision process, and flexible capital, we can assess and close on projects very quickly. 


Job Summary:

We are seeking a detail-oriented and organized Operations Assistant to support our team with various administrative tasks. The ideal candidate will possess excellent communication skills, be proactive, and have a strong ability to multitask in a fast-paced environment.


Key Responsibilities:

  • Responsible for all document storage and data management.
  • Pull documents and correspondence upon request from database archives.
  • Prepare and edit pre-drafted templates pertaining to tenant correspondence, reports, and lease documents.
  • Maintain Yardi and SharePoint databases with accuracy.
  • Manage and organize vendor calendar – scheduling and inputting vendor schedules, appointments, and meetings into global calendar for Property and Construction Management teams.
  • Source third party vendors for special projects.
  • Assist in special projects and perform other duties as assigned.
  • Assist with the preparation of documents and materials for meetings and events.
  • Handle incoming calls, emails, and inquiries, providing excellent customer service.
  • Coordinate travel arrangements, including itineraries and accommodations.
  • Maintain office supplies and equipment, ensuring everything is stocked and in good working condition.

Qualifications:

  • Bachelor’s degree preferred.
  • Proven experience in Real Estate or in a related role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Experience in Yardi preferred.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks and manage time effectively.
  • Professional demeanor and ability to work well with diverse teams.



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