Senior Executive Assistant

1 week ago

Southlake, United States NEC Operating LLC Full time

Company Overview:

NEC Operating is a premier oil and gas investment, and development company founded on a culture of integrity, respect, excellence and teamwork. The company is a full-service contract operator and advisor focused on developing opportunities for investors and partners.

Position Summary:

We are seeking an enthusiastic and detail-oriented Senior Executive Assistant to provide high-level support to our Executive Management team. In this role, you will be responsible for managing a wide range of administrative tasks, and ensuring the office environment is organized, efficient, and professional. Your contributions will be vital to the smooth operation of our executive office and the success of our company.


Responsibilities:

·      Support and maintain executive communication and correspondence files. Create letters, emails, memos, forms, or other documents; proofread and edit correspondence.

·      Assist with state and federal agencies such as RRC, KCC, BLM, Forestry and GLO.

  • Assist in the preparation of briefing materials for meetings and travel
  • Assist the Executive Team with reservations for both personal and business travel, including transportation and accommodations
  • Receive correspondence and mail, direct, log or flag as appropriate
  • Create and maintain files and records for historical and informational reference
  • Manage payroll, taxes and various personnel items such as health insurance
  • Review contractor invoices
  • Ensures all calendar payments are paid on a timely basis
  • Register, greet and escort guests as needed
  • Liaison with vendors and purchasers
  • Investor and owner relations
  • Maintain business and personal contacts
  • Maintain documents reflecting confidential personal data
  • Archive and download personal/business photos
  • Order personal/business items as needed including software and office supplies
  • Prepare reports as requested by the Executive Team
  • Communicate with various staff members
  • Coordinate weekly scheduled meetings
  • Perform annual tax audit
  • Handles bank transfers, payments, and deposits
  • Back up support to the Executive Team when needed
  • Act as Human Resources representative for the company


Required Skills/Abilities:

·      BA/BS Degree preferred.

·      Critical thinking, analytical, problem solver, good memory recall.

·      Excellent organizational skills and discretionary judgment.

·      Strong attention to detail.

·      Professional verbal and written communication, using excellent grammar, spelling, and proofreading skills.

·      Consistent, timely, and accurate status reporting.

·      Strong desire to work in a team environment.

·      Ability to understand and anticipate the needs of the team.

·      Ability to accept and take on responsibility.

·      Proficient in MS Office Suite and email management.

·      Oil and Gas experience is a plus.

-5+ years’ relevant experience.


Benefits include PTO and Health Insurance

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