Administrative Assistant

1 month ago


Virginia Beach, United States ROCS Grad Staffing Full time

Why You Want to Work Here:

Join a close-knit team in Virginia Beach where you'll play a crucial role in maintaining smooth office operations and supporting our leadership. You will work closely with management and have the opportunity to develop a versatile skill set. As part of your onboarding, you'll receive in-depth training at our North Carolina office, allowing you to integrate effectively and support our company’s mission.


Job Overview:

We are seeking a proactive, organized Administrative Assistant to support our team’s daily operations. This role involves a range of administrative tasks, from managing office communications to maintaining files, scheduling meetings, and coordinating office needs.


Responsibilities of the Administrative Assistant:

  • Manage phones and maintain a clean, welcoming office environment
  • Respond to high-volume communications, including up to 50 emails a day and frequent phone calls
  • Prepare correspondence and draft reports as needed
  • Plan and schedule meetings, appointments, and travel for leadership
  • Maintain filing systems, databases, and contact lists for efficient operations
  • Order office supplies and track inventory to meet team needs
  • Assist in planning meetings or visits from regional managers, handling logistics and preparation
  • Gather quotes, collect signatures, and manage documents for various administrative processes
  • Order entry and quote preparation
  • Commission report preparation
  • Conduct research assignments and communicate findings to team members
  • Travel to our North Carolina office 3-4 times for training, with all expenses covered


Requirements of the Administrative Assistant:

  • High school diploma or equivalent required
  • Strong written and verbal communication skills
  • Proficiency in computer skills, including Microsoft Outlook
  • Ability to multitask, manage time effectively, and pay attention to detail



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