Transaction Coordinator

1 month ago

Newport Beach, United States Ultimate Staffing Full time

Transaction Coordinator for a busy Orange County Real Estate office. Experience as a Transaction Coordinator is a must. Must Work Monday - Friday 40 hours per week 8:30-5. The pay is $28-$29 per hour.

The following experience is needed for my client Covering for a long term Leave of Absence: this position will be for approximately 4-6 months, possibly longer

SUMMARY

The Transactions Coordinator functions as the main contact point for all parties involved in a transaction. The TC will utilize his/her expertise in the real estate, title, or escrow industry to service real estate agents with sales transactions. The responsibility of the TC is to ensure the files are complete.

TRANSACTION PROCESSING

Opening, processing and closing procedures include the following:

■ Creates and maintains Broker file utilizing Skyslope Software system

■ Receives contract and information about the parties involved from agent

■ Makes initial contact with parties involved

■ Sends out all paperwork related to transactions and ensures proper preparation prior to submission

■ Prepares Commission Disbursement Authorization (CDA)

■ Requests all necessary signatures on all paperwork related to transactions

■ Keeps all parties informed and involved during the transaction process in a timely and professional manner

■ Follows up on receipt of property inspection(s), i.e. physical, termite, city, etc. May place the order upon request

■ Follows up on receipt of Escrow Deposit and return of Escrow Instructions

■ Follows up on receipt of Title Report

■ Follows up on receipt of Zone Report

■ Ensures escrow parties are notified of any changes such as close of escrow date, credits, etc.

■ Shares transaction progress with agents in a timely manner

■ Takes a proactive approach when handling files - remains a step ahead

■ Focuses on minimizing risk, having a defensible file, and maintaining a high level of customer service

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • High school diploma required.
  • California Real Estate License preferred, but not required.
  • Office operations or real estate seminars, training sessions helpful.
  • Strong computer skills in Microsoft Office, especially Excel, Internet, Email, ZipForms, First Office, MLS.
  • Prior real estate, title, or escrow experience in an administrative capacity
  • Excellent organizational skills, follow-up skills, and the ability to manage priorities


Desired Skills and Experience

Real Estate, Transaction Coordinator, Administrative Assistant with Real Estate Background

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Financial Transaction Coordinator

    10 hours ago

    Newport Beach, California, United States Workway, Inc. Full time

    Job Description: Financial Transaction CoordinatorWe are looking for a detail-oriented Financial Transaction Coordinator to join our team. This role involves coordinating financial transactions, managing files, and providing exceptional customer service.Responsibilities:Prior to Closing: Coordinate with clients to gather necessary information.Review and...

  • Transaction Coordinator Specialist

    2 weeks ago

    Newport Beach, California, United States Ultimate Staffing Full time

    The Ultimate Staffing team is seeking a highly skilled Transaction Coordinator to join our dynamic real estate office in Orange County. This full-time position involves working Monday through Friday, 8:30am-5pm, and requires experience as a Transaction Coordinator.As a key member of our team, you will be responsible for ensuring seamless transaction...

  • Cash Transaction Coordinator

    3 days ago

    Newport Beach, California, United States Corient Private Wealth LLC Full time

    About Corient Private Wealth LLCWe are one of the fastest-growing wealth management platforms in the United States, dedicated to providing exceptional service to high- and ultra-high-net-worth individuals and families. Our goal is to simplify lives while preserving wealth for future generations and supporting the causes and communities our clients care...

  • Ultimate Staffing | Transaction Coordinator | newport beach, ca

    1 month ago

    newport beach, United States Ultimate Staffing Full time

    Transaction Coordinator for a busy Orange County Real Estate office. Experience as a Transaction Coordinator is a must. Must Work Monday - Friday 40 hours per week 8:30-5. The pay is $28-$29 per hour. The following experience is needed for my client! Covering for a long term Leave of Absence: this position will be for approximately 4-6 months, possibly...

  • Financial Transactions Coordinator

    1 week ago

    Hallandale Beach, Florida, United States Chefness Gourment Foods LLC Full time

    Financial Transactions CoordinatorChefness Gourmet Foods LLC is seeking a skilled Financial Transactions Coordinator to join our team. As a key member of our finance department, you will play a crucial role in ensuring the smooth processing of financial transactions. Your primary responsibility will be to review and process customer payments, maintaining...

  • Financial Transactions Coordinator

    4 weeks ago

    Deerfield Beach, Florida, United States Waste Cost Solutions, Inc Full time

    Job Title: Financial Transactions CoordinatorWe are seeking a skilled Financial Transactions Coordinator to join our team at Waste Cost Solutions, Inc.About the Role:The successful candidate will be responsible for managing and processing daily financial transactions in a timely manner.This includes receiving and verifying invoices, entering them into...

  • Real Estate Transaction Coordinator

    2 days ago

    North Myrtle Beach, South Carolina, United States Blake Sloan Real Estate Full time

    Job OverviewWe are seeking a highly skilled and organized Listing Coordinator to join our team at Blake Sloan Real Estate. As a key member of our listing process, you will be responsible for managing all aspects of seller transactions from first contact to the execution of purchase agreements.Responsibilities:• Supervise all parts of seller transactions,...

  • Financial Transaction Coordinator

    2 days ago

    Daytona Beach, Florida, United States Metra Electronics Full time

    Job SummaryWe are seeking a highly skilled Financial Transaction Coordinator to join our team at Metra Electronics, a leading manufacturer of after-market car stereo installation kits.The ideal candidate will possess strong analytical and communication skills, with a minimum of 2 years of experience in accounts receivable and Microsoft Excel.This role offers...

  • Financial Transaction Coordinator

    4 days ago

    Deerfield Beach, Florida, United States Waste Cost Solutions, Inc Full time

    We are seeking a highly skilled Financial Transaction Coordinator to manage our accounts payable process.As an Accounts Payable Clerk, you will be responsible for:Receiving and verifying daily invoicesEntering bills into QuickBooks Desktop and assigning them to corresponding POsPaying invoices in a timely manner according to vendor termsMaintaining accurate...

  • Transaction Coordinator

    2 days ago

    West Palm Beach, Florida, United States PrideStaff Full time

    Accounting PositionPrideStaff Financial seeks an experienced Accounting Clerk to support our team. This role involves managing financial transactions, communicating with vendors, and maintaining accurate records.Manage AP and AR functions, ensuring accurate and timely processing.Resolve vendor disputes and reconcile statements in a timely manner.Prepare and...

  • Senior Real Estate Transaction Coordinator

    3 weeks ago

    Virginia Beach, Virginia, United States Hanger Holdings Full time

    About the RoleThis is a fantastic opportunity to join Hanger Law as a Senior Real Estate Transaction Coordinator in our dynamic team. As a key member, you will be responsible for coordinating and processing real estate transactions from initiation to close.We are looking for a highly motivated individual with 2+ years of experience in a similar role,...

  • Escrow Transactions Manager

    2 weeks ago

    Redondo Beach, California, United States Marquee Staffing Full time

    Job OverviewMarquee Staffing is seeking an experienced Escrow Transactions Manager to join our team. As an Escrow Transactions Manager, you will be responsible for managing high-volume escrow files, coordinating with stakeholders, and ensuring successful closings.Responsibilities:Process and manage a high volume of escrow files, closing 30 or more...

  • Accounts Payable Coordinator

    8 hours ago

    Newport Beach, United States HACKER INDUSTRIES INC Full time

    Job DescriptionWe are seeking a detail-oriented Accounts Payable Coordinator to join our team. In this role, you will be responsible for managing accounts payable, processing financial transactions, and maintaining accurate records.Estimated Salary: $55,000 - $75,000 per yearAbout the JobThe ideal candidate will have a strong background in accounting and...

  • Financial Operations Coordinator

    2 days ago

    Newport Beach, United States Revol AV Inc Full time

    Job Title: Financial Operations CoordinatorWe are seeking a detail-oriented and proactive Financial Operations Coordinator to handle our daily financial operations and support our administrative needs. This part-time, remote position will focus primarily on bookkeeping, accounts receivable, and accounts payable.Key Responsibilities:Part-time, fully remote...

  • Patient Services Coordinator

    2 days ago

    Newport, Tennessee, United States ReVida Recovery Centers LLC Full time

    About the RoleThe Patient Administrator will play a vital role in ensuring the smooth operation of our medical office. This includes answering phone calls, verifying patient demographics, and maintaining accurate records of payments and billing transactions.You will also be responsible for scheduling follow-up appointments, submitting prior authorizations,...

  • Real Estate Transaction Manager

    4 weeks ago

    New Smyrna Beach, Florida, United States Florida Life Real Estate Group, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Real Estate Broker/Transaction Manager to join our team at Florida Life Real Estate Group, LLC in New Smyrna Beach, FL.The ideal candidate will have a current Florida Real Estate Brokers License and possess strong communication skills, the ability to thrive in a fast-paced environment, and a...

  • Guest Experience Coordinator

    4 days ago

    Newport, Kentucky, United States Newport Aquarium Full time

    Job Title: Guest Experience Coordinator at Newport AquariumWe are looking for a skilled and enthusiastic individual to join our team as a Guest Experience Coordinator at Newport Aquarium. In this role, you will be responsible for delivering exceptional guest experiences, maintaining PCI compliance, and promoting a positive atmosphere.About the Role:Maintain...

  • Membership Experience Coordinator

    2 weeks ago

    Newport Beach, California, United States Big Canyon Country Club Careers Full time

    Job DescriptionWe are seeking a highly motivated Member Services Representative to join our team at the Big Canyon Country Club.Responsibilities:Assist members in person, over the telephone, and via email with managing reservations for upcoming club events, answering questions regarding club operations and services, and directing members and guests to other...

  • Financial Operations Auditor

    2 weeks ago

    Newport Beach, California, United States Balboa Bay Resort & Club Full time

    At Balboa Bay Resort & Club, we are seeking a highly skilled Night Audit Coordinator to join our team.The Night Audit Coordinator will be responsible for auditing, balancing, and reporting on various areas of the hotel, including food and beverage outlets, rooms/front desk, gift shop, etc.Key responsibilities include auditing and balancing cash and credit...

  • EDI Transaction Analyst

    5 days ago

    Newport, Ohio, United States DISYS Full time

    Job DescriptionSAP SD Analyst Job DetailsLocation: Long Lake, MN/RemoteJob Type: PermanentReference: 945848Estimated Salary: $80,000 - $120,000 per yearKey ResponsibilitiesThe SAP SD Analyst will be responsible for implementing, integrating, and deploying software applications within the organization. This includes defining and governing the software...