Administrative Assistant

2 months ago


Chicago, United States Addison Group Full time

Our legal client is seeking an Administrative Assistant to join their team on a Direct Hire basis.


This is a small corporate law firm located in the Loop. A four-year college degree is required. Multitasking skills are required. This person will be responsible for heavy calendar and travel management, along with personal assistant tasks.


Location: Downtown Chicago

Salary: $55-57K

Hours: 8:30 AM - 5:30 PM, 1 hour lunch

Additional Details: 100% onsite

Administrative Assistant Job Responsibilities:

• Transcribe promotional and client legal related such as Agreements, proposals, etc..

• Phone answering and eventually welcoming guests and clients at office location.

• Implementation and upkeep of CRM

• File physical and electronic documents into client files.

• Schedule and send out reminders for: setting up calls; promos; proposals for clients.

• Send out invitation and blast emails through Constant Contact.

• Assist in preparation of promotional event announcements for firm website and updating website as necessary.

• Maintain owner’s calendar, send availability, follow-ups and schedule Zoom calls.

• Send availability and set up calls for two additional lawyers

• Maintain organization of office: opening and routing mail at least three times a week; mail forwarding to clients, both physically and electronically; buys office supplies; waters plants; runs errands for attorneys; etc.

• Collections

• Draft memos and client correspondence on behalf of three executives

• Implement client’s requested revisions into appropriate Agreements/Contracts for review

• Draft rough draft Agreements and corresponding cover letters for review

• Pipeline management – both for prospects and current clients

• Involves tracking when proposals were sent, scheduling follow ups, who recommended us, etc.


Required Qualifications:

• Excellent organizational skills

• Ability to multitask and prioritize assignments

• Attention to detail

• Transcribing dictation

• Proficiency in MS Office


Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite



  • Chicago, United States Fairfield Memorial Hospital Full time

    Administrative Assistant POSITION TITLE: Administrative Assistant DEPARTMENT: Administration STATUS: Non- Exempt; Full time days Fairfield Memorial Hospital's mission is to positively influence the health of those we serve. Our team is committed to providing the best possible patient experience. NATURE OF WORK: The Administrative Assistant serves as...


  • Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...


  • Chicago, United States McDonald's Corporation Full time

    #xa 0;Administrative Duties. Provide active Outlook calendar management for Chief Information Security Officer and leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announceme Administrative Assistant, Administrative, Assistant, Project Management, Restaurant


  • Chicago, United States The Salvation Army in the Midwest Full time

    THE SALVATION ARMY NORTH & CENTRAL ILLINOIS DIVISION PATHWAY FORWARD PROGRAM POSITION DESCRIPTION POSITION TITLE: Administrative Assistant LOCATION/ DEPT: Pathway Forward Program REPORTS TO: Program Manager - Operations FLSA CATEGORY: Non-Exempt STAT Administrative Assistant, Program Manager, Operations, Administrative, Program Director, Equipment...


  • Chicago, United States Morgan Park Nursing and Rehab Full time

    Morgan Park Nursing and Rehab - We are looking for a highly motivated individual interested in a rewarding career in long-term care. As an Assistant Administrator, you will be working with a team of administrative and clinical professionals to lead staff and manage the facility. If you are interested in pursuing a Nursing Home Administrators license this is...


  • Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...


  • Chicago, United States The LaSalle Group Full time

    Are you looking to gain valuable experience in the nonprofit sector while making a meaningful impact? Our client, a well-established nonprofit organization, is seeking an Administrative Assistant to support their dedicated team in downtown Chicago. This is a fantastic opportunity to develop your administrative skills while contributing to a cause that makes...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL - Hybrid Job Type: Contract Job Overview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations, manage communication, organize schedules, and assist with various office...


  • Chicago, United States Illinois Institute of Technology Full time

    The Institute for Food Safety and Health (IFSH) is a unique and one-of-a-kind consortium between Illinois Tech, FDAs Center for Food Safety and Applied Nutrition (CFSAN), and the food industry. IFSH comprises Illinois Tech scientists, faculty and st Administrative Assistant, Administrative, Assistant, Technology, Communications, Support


  • Chicago, United States The LaSalle Group Full time

    LaSalle Network is partnering with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's development departments. Located in the Chicagoland area, this esteemed institution is celebrated as one of America's premier educational organizations and consistently earns...


  • Chicago, United States KNDRD Full time

    Administrative AssistantWho we are:KNDRD is an energetic cultural consulting firm that delivers brand consulting and creative services rooted in a deep understanding of culture with a focus on human connections while building healthy relationships between brands & communities of people. We are looking for a personable, highly motivated, organized, and...


  • Chicago, United States PeopleCaddie Full time

    Job Description: ****NEW CONTRACT ROLE***CHICAGO BASED****Title: Admin Asst Duration: 5 weeks to possible 6 monthsClient: Large Hospitality CompanyCompensation: $30 / HRLocation: Hybrid onsite in ChicagoMust have: • Knowledge of Oracle iExpense • Knowledge of MarkView PURPOSE:We are looking for a temporary administrative assistant to complete general...


  • Chicago, United States PeopleCaddie Full time

    Job Description: ****NEW CONTRACT ROLE***CHICAGO BASED**** Title: Admin Asst Duration: 5 weeks to possible 6 months Client: Large Hospitality Company Compensation: $30 / HR Location: Hybrid onsite in Chicago Must have: • Knowledge of Oracle iExpense • Knowledge of MarkView PURPOSE: We are looking for a temporary administrative assistant to complete...


  • Chicago, United States Komatsu Full time

    Administrative Assistant Date: Oct 31, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...


  • Chicago, United States Komatsu Full time

    Administrative Assistant Date: Nov 29, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL – North Park area, 60659Industry: Healthcare / Senior LivingPay: $25-28/hour About Our Client:Addison Group is hiring an Administrative Assistant on behalf of our client, a well-respected provider of senior healthcare and living, with a longstanding reputation for delivering exceptional services...


  • Chicago, United States The Equus Group Full time

    Job Title: Office AssistantLocation: Chicago, ILPosition Overview:Our client, a leading real estate investment firm, is seeking a motivated and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between...


  • Chicago, United States The Alden Network Full time

    As an Administrative Assistant, you will provide administrative support to the CEO, ensuring smooth operations and effective communication across the organization. This role requires a proactive, adaptable individual who is capable of managing multiple tasks, maintaining confidentiality, and prioritizing day-to-day office and administrative needs. Key...


  • Chicago, United States MindSpring Partners LLC Full time

    Job Title: Administrative Assistant – CIO & IT DepartmentOverview: We’re looking for a highly organized and detail-oriented Administrative Assistant to support the Chief Information Officer (CIO) and several IT directors. This role involves managing complex administrative tasks with professionalism, tact, and initiative in a dynamic environment.Key...


  • Chicago, United States Invenergy Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job...