Settlement Coordinator

4 weeks ago

Bethany Beach, United States Robert Half Full time

We are seeking a detail-oriented and organized Sales & Settlement Coordinator to support our growing Sales Department. This position plays a crucial role in managing the administrative side of home sales and ensuring a smooth process from contract signing to closing. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a passion for providing top-notch customer service.

Key Responsibilities:

Sales Administration:

  • Provide administrative support to Sales Managers and assist with daily sales operations.
  • Oversee the entire sales contract process, ensuring accuracy and completion of contracts and addendums.
  • Manage contract filing and maintain both digital and physical records.
  • Send out PCO and Settlement letters to homeowners.

Closing Coordination:

  • Coordinate the execution of sales contracts, amendments, and other related documents.
  • Act as the main point of contact for settlement companies, ensuring timely delivery of documents and financials.
  • Schedule customer walkthroughs and home closings, ensuring all issues are addressed before closing.
  • Ensure closings occur as planned by delivering necessary closing materials on time.

DocuSign Administration:

  • Manage the company's DocuSign account, ensuring efficient document tracking and completion.

Proprietary Software Support:

  • Learn and fully utilize proprietary software to manage contract data and sales processes.
  • Provide training and troubleshooting support to the sales team on software usage.

Contract Setup:

  • Coordinate the setup of new community sales contracts within proprietary software.
  • Manage and update contract information as needed.

HOA Administration:

  • Assist in creating HOA documents and facilitate communication between internal teams and attorneys.
  • Assist in the creation of HOA budgets and coordinate follow-ups with Community Managers.
  • Assist with the preparation and distribution of HOA disclosure documents.

Qualifications:

  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Experience in administrative roles, preferably in sales or real estate.
  • Proficiency in Microsoft Office Suite and experience with document management software (DocuSign).
  • Ability to multitask and manage priorities in a fast-paced environment.

Why Join Us?

  • Collaborative work environment with opportunities for professional growth.
  • Competitive salary and benefits package.
  • Be part of a dynamic team focused on delivering exceptional service and results.

How to Apply:

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