Project Coordinator
3 weeks ago
We are investing in a Project Coordinator. This is a project support position with responsibility to assist Project Managers with administrative tasks.
We’re looking for you to do the following:
- Maintenance of the Project in our Project Management Software (ProCore, HCSS, Smartsheet & Sage). Including entering raw data provided by the Project Management Team, uploading back-up documentation including reports, photos and construction drawings, and tracking the status of key project Milestones, RFIs and Submittals.
- Invoice Preparation and Submittal to the JBCC Accounting Dept.
- Purchase Order Preparation and Submittal to the Accounting Dept.
- Staff Weekly Meeting Assistance: Scheduling of Meetings, Agenda Preparation Assistance, Taking of Meeting Minutes and Action Items Recording and Transmittal to the Team after the meetings.
- Customer or Internal Team Building Event Prep/Assistance: Help in organizing, planning, facilitating and hosting team-building events for customers, vendors and internal staff.
- Assisting the Director/VP of Your Division: Onboarding assistance with new employees, marketing assistance, Proposal preparation assistance, SuccessFactor employee management software assistance, etc.
You Have:
- Experience - Minimum 1 year experience in administrative role.
- Communication - Ability to relate to a diverse group of individuals throughout the organization. Build social capital and trust with customers, and internal teams.
- Computer Skills – Basic PowerPoint, Excel, and Word proficiency.
We Have:
- A team-based culture that rewards collaboration, problem solving and process improvement
- A commitment to your professional development
- Varied career path opportunities across the different disciplines in the company
- A new, robust enterprise resource planning software solution
- Great benefits, including medical, dental, vision, 401K with company contribution, profit sharing, long-term disability
- Team outings, and an opportunity to get involved and make a difference with various charities in the community
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