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HR Document Specialist
4 months ago
A New York City healthcare organization is looking to fill an immediate need with the addition of a new HR Documentation Specialist to their growing team. The HR Documentation Specialist will catalog documents so they can be accessed when needed, while ensuring only the appropriate individuals have permission. You will also review documents for accuracy and collect supporting documentation, reaching out to external resources for verification as needed.
***This is a Hybrid opportunity requiring the qualified professional to work onsite at least 3 days a week.***
Responsibilities:
The HR Documentation Specialist will:
* Develop and implement document management policies and procedures.
* Review and edit documentation for accuracy and completeness.
* Ensure that all documents are properly classified, filed, and stored in accordance with company policies and regulations.
* Monitor document usage, access, and retention to ensure compliance with legal and regulatory requirements.
* Work with internal teams to establish standard documentation templates, formats, and styles.
* Maintain and update a document database or library, ensuring that all documents are appropriately archived and indexed for quick retrieval.
* Train employees on proper document handling and management processes.
Qualifications:
* Bachelor's degree in a related field (e.g., business, communications, information management).
* 1-3 years of experience in document management or a related field.
* Strong organizational and project management skills, with the ability to manage multiple projects and priorities simultaneously.
* Attention to detail and excellent editing and proofreading skills.
* Strong communication and interpersonal skills, with the ability to work collaboratively with stakeholders across the organization.
* Familiarity with document management software and best practices.
* Knowledge of relevant laws and regulations related to document management and retention is a plus.
