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Accounts Payable Analyst

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Chicago, United States Aspen Dental Full time

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 48 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and AZPetVet. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.​


As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team as an Accounts Payable Analyst.


The Accounts Payable Analyst, role is primarily to maintain the accuracy, integrity, and timeliness of accounts payable. Ensuring the department provides accurate disbursements of obligations, while monitoring and improving the integrity of the financial payment process, in conjunction with tasks completed with the companies outside banking service partners. The Accounts Payable Analyst will be responsible for providing innovative ideas and leadership around technology and internal control processes and procedures. This role will also manage the Vendor Master Data process and ensure timely processing of requests to setup, change or delete the Vendor data records. This role will review the supplier set up forms form completeness and compliance with applicable government and taxing authorities, set up new suppliers or change existing vendors in Workday according to the Vendor Master Data SOP.


This position requires detailed understanding of Procure to Pay (P2P) processes, systems, and policies. For example, accounts payable, invoice to purchase order matching, payment processing, vendor onboarding, and 1099 compliance. This role is responsible for maintaining the internal control environment and proactively ensuring compliance and efficiency in the P2P area.


Responsibilities

  • Formulate, recommends, and supports the implementation of sound procedures and policies to ensure internal controls.
  • Responsible for owning the transactional Accounts Payable function with a focus in accuracy and timeliness
  • Assists with month end close processes, accruals, and reviews. Responds to accounting questions/concerns to meet the business needs.
  • Works with internal and external customers to implement ongoing improvements in areas of responsibilities. Drives for centralized processing of standard accounts payable functions.
  • Provide the internal customers with guidance and training with regards to Vendor Master Data process.
  • Assist with external and internal controls for Vendor Master Data.
  • Provide data and root cause analysis to support continuous process improvement.
  • Facilitate an open and collaborative communications with all TAG business partners that promote continuous improvement and standardized processes.
  • Assist with external and internal audit inquiries for control compliance as necessary.
  • Review vendor history for accurate processing of 1099 forms at year-end, including accurately assigning 1099 classification based on a W9
  • Maintain accurate tax information to support year-end processing of 1099’s (US) and other compliance
  • Support other functions in the accounts payable team, as allowed by segregation of duties.


Minimum Education and Experience

  • Bachelor’s degree in accounting highly desired or equivalent work experience
  • 5+ years of Accounts Payable experience in a fast-paced, high volume environment required
  • Proven ability to think critically and solve complex problems
  • Strong analytical skills, demonstrated ability to pay close attention to details, excellent accuracy and completeness, and adherence to strict deadlines
  • High level of computer literacy with spreadsheets, database software and/or business systems
  • Diplomacy skills to deal effectively and professionally with obstacles that arise with outside vendors and with internal stakeholders
  • Experience coordinating and managing multiple projects/tasks involving cross-functional teams
  • Excellent written and oral skills to communicate with various levels of management
  • Experience in SOX-control environment preferred
  • Accounts Payable certification strong desired
  • Workday experience is preferred