Executive Assistant

3 weeks ago

Newark, United States Synergy Interactive Full time

Fluency in Spanish is preferred


About the role:

  • Proactively manages Executives’ calendars, including scheduling large and/or complex internal and external meetings (with high-level executives, international team members, or key customers, such as top agents, production companies, and their coordinators/assistants) while paying close attention to global time zones, making sure the time selected is as reasonable and convenient as possible (not extremely early or late)
  • Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
  • Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
  • Providing relationship management support, which may include follow-up requests/calls, data entry, and more
  • Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs
  • Perform other administrative support duties, as appropriate (e.g., visitor registration, parking, etc.)
  • Coordinating large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)


Qualifications:

  • Diligence and determination: a self-starter who’s motivated to leave no stone unturned to get the job done.
  • Excellent interpersonal skills and professionalism are crucial – must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks
  • Must also quickly and clearly communicate when problems arise (personal or work-related) so leaders are aware and can plan accordingly.
  • Accountability: owns tasks and is a dependable resource; when a task is assigned, it’s as good as done – no follow up necessary.
  • Familiarity with Outlook and the Microsoft Suite (Word and Excel in particular)
  • Strong verbal and communications skills
  • Strong organizational skills
  • Strong prioritization skills and ability to multi-task
  • Ability to work in a fast paced and evolving environment
  • Fluent in Spanish is preferred

  • Executive Assistant

    1 month ago

    Newark, Texas, United States Eagle Mountain International Church, Inc. Full time

    Job DescriptionThe Executive Administrative Assistant will be working independently and carrying a high degree of confidentiality. This role performs all responsibilities generally associated with an experienced executive assistant, including, but not limited to, scheduling, meeting assistance, project management, correspondence assistance, information...

  • Executive Assistant

    3 weeks ago

    Newark, United States Synergy Interactive Full time

    *This will be a 9 month contract to start and hybrid 2-3x a week in Newark, NJ*The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    3 weeks ago

    Newark, United States Synergy Interactive Full time

    Position: Executive Assistant (Hybrid)Location: Newark, NJAbout the Role:Proactively manage executives' calendars, scheduling complex internal and external meetings with senior leaders, international teams, and key clients such as top agents and production companies. Ensure scheduling across global time zones is as convenient as possible.Collaborate closely...

  • Senior Executive Assistant

    2 weeks ago

    Newark, United States Vantage Point Consulting Inc. Full time

    Job Title: Executive Support ConsultantLocation: Newark, NJ (Hybrid)Duration: 9 Months+Job Description:A flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently. Reporting across the Content organizations senior leaders, the ideal candidate will be able to quickly shift priorities and work with various team...

  • Senior Executive Assistant

    3 weeks ago

    Newark, United States Vantage Point Consulting Inc. Full time

    Job Title: Executive Support ConsultantLocation: Newark, NJ (Hybrid)Duration: 9 Months+Job Description:A flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently. Reporting across the Content organizations senior leaders, the ideal candidate will be able to quickly shift priorities and work with various team...

  • Legal Executive Assistant

    2 weeks ago

    Newark, United States The Goodkind Group Full time

    Our law firm client is seeking an experienced Legal Executive Assistant with strong organizational skills to support attorneys in their Newark office!This is a temp to perm position in Newark, NJ with an ASAP start! Responsibilities Efficiently transcribe legal briefs, emails, and confidential documents Prepare and process legal documents from drafts and...

  • Legal Executive Assistant

    3 weeks ago

    Newark, United States The Goodkind Group, LLC Full time

    Our law firm client is seeking an experienced Legal Executive Assistant with strong organizational skills to support attorneys in their Newark office!This is a temp to perm position in Newark, NJ with an ASAP start! Responsibilities• Efficiently transcribe legal briefs, emails, and confidential documents• Prepare and process legal documents from drafts...

  • Executive Legal Assistant

    4 weeks ago

    Newark, New Jersey, United States The Goodkind Group, LLC Full time

    The Goodkind Group, LLC is seeking a highly skilled Executive Legal Assistant to support Partners and Associate attorneys within their Commercial Litigation Practice group.The ideal candidate will handle administrative tasks, including:Supporting attorneys in all aspects from new matter opening to conclusionAssisting with the preparation of court filings...

  • Executive Assistant to the CFO and General Counsel

    4 weeks ago

    Newark, New Jersey, United States AEG Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Financial Officer and General Counsel. This role will also involve supporting the Human Resources department and other HBSE executives as needed.Key ResponsibilitiesManage calendars, coordinate travel arrangements, and prepare...

  • Executive Chef

    4 weeks ago

    Newark, Delaware, United States Eurest Full time

    Job Title: Sous ChefJob Summary:As a key member of the Eurest team, the Sous Chef will be responsible for the successful operation of the Culinary Department. This includes supervising, preparing, and cooking various food items, developing daily menu items, and their preparation and garnishment. The Sous Chef will also assist in managing cost controls and...

  • Executive Coach

    2 months ago

    Newark, United States Vistage Worldwide Full time

    Are you a former or retiring C-level Executive looking for the capstone of your career?Want to share your wisdom and experience with current C-level Executives?Ever thought about coaching other CEOs?Now more than ever is the need for strong executive leadership to stand up and lead during these challenging times. If you are looking for your next endeavor and...

  • Executive Legal Assistant

    3 weeks ago

    Newark, United States The Goodkind Group Full time

    A law firm in Newark, New Jersey is seeking an Executive Legal Assistant to support Partners and Associate attorneys within their Commercial Litigation Practice group. The Assistant will handle administrative tasks as outlined below. ? Support attorneys in all aspects from new matter opening to conclusion ? Assist with the preparation of court filings with...

  • Executive Legal Assistant

    3 weeks ago

    Newark, United States The Goodkind Group Full time

    A law firm in Newark, New Jersey is seeking an Executive Legal Assistant to support Partners and Associate attorneys within their Commercial Litigation Practice group. The Assistant will handle administrative tasks as outlined below. ? Support attorneys in all aspects from new matter opening to conclusion ? Assist with the preparation of court filings with...

  • Executive Legal Assistant

    4 weeks ago

    Newark, United States The Goodkind Group Full time

    A law firm in Newark, New Jersey is seeking an Executive Legal Assistant to support Partners and Associate attorneys within their Commercial Litigation Practice group.The Assistant will handle administrative tasks as outlined below. Support attorneys in all aspects from new matter opening to conclusion Assist with the preparation of court filings with...

  • Executive Legal Assistant

    2 months ago

    Newark, United States The Goodkind Group, LLC Full time

    A law firm in Newark, New Jersey is seeking an Executive Legal Assistant to support Partners and Associate attorneys within their Commercial Litigation Practice group.The Assistant will handle administrative tasks as outlined below. Support attorneys in all aspects from new matter opening to conclusion Assist with the preparation of court filings with...

  • Account Executive

    1 month ago

    Newark, New Jersey, United States Gartner Full time

    About the RoleThe Account Executive is a field-based, direct sales role responsible for driving client retention and growth through strategic account planning and execution. This role requires a consultative approach, working closely with C-level executives to develop and implement effective enterprise-wide strategies that maximize the value delivered by...

  • Executive Support Consultant

    2 weeks ago

    Newark, United States Avispa Technology Full time

    Executive Support Consultant 1365391 A leading podcast and audiobook company is seeking a Executive Support Consultant - Spanish. The right candidate is comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization and also a strong...

  • Executive Support Consultant

    2 weeks ago

    Newark, United States Avispa Technology Full time

    Executive Support Consultant 1365391A leading podcast and audiobook company is seeking a Executive Support Consultant - Spanish. The right candidate is comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization and also a strong team...

  • Executive Office Coordinator

    4 weeks ago

    Newark, Delaware, United States Leverage Companies Full time

    We are seeking a highly organized and proactive individual to fill the role of Office Admin with Executive Assistant responsibilities at Leverage Companies, a fast-growing real estate private equity start-up.This position offers significant growth opportunities for the right candidate who can efficiently manage office operations while providing dedicated...

  • Executive Office Manager

    1 month ago

    Newark, Delaware, United States Leverage Companies Full time

    Job OverviewWe are seeking a highly organized and proactive individual to fill the role of Office Admin with Executive Assistant responsibilities at Leverage Companies, a fast-growing real estate private equity start-up. This position offers significant growth opportunities for the right candidate who can efficiently manage office operations while providing...