Maintenance Clerk

4 days ago

New Castle, United States NEXPERA Full time

The Maintenance Clerk is responsible for the administrative tasks associated with plant maintenance activities and serves as a backup to the site administrative assistant.

The Clerk helps to ensure a smooth flow of information, which supports efficient execution of maintenance activities.


PRIMARY DUTIES / RESPONSIBILITIES

List essential job functions; describe in terms of actions (verbs) and desired outcomes in order of most important first.

To comply with regulations by the American with Disabilities Act (ADA), the duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

● Process purchase requisitions

● Process goods receipts

● Entry of data from the maintenance execution activities into SAP and other site computer systems

● Communicate maintenance data to the proper roles for potential improvement opportunities to the master data, planning, or reliability functions as identified in the execution step of the process

● Manage the process to update maintenance procedures and equipment files

● Assist with Shipping, Receiving and Storeroom management tasks, including loading/unloading

trucks, inspecting materials received, confirming receipt of goods and/or services, inventory cycle

counts, etc.

● Assist with ordering MRO items

● Support maintenance team with job planning, kitting and staging activities as needed

● Assist with SAP training and troubleshooting

● SAP work order feedback; input maintenance mechanic work order feedback against equipment

history in SAP

● Assist in managing the process to update maintenance procedures and equipment files

● Follow up with vendors in regards to shipment or return of items

● Research misc. items as requested, find best value and contact vendors

● Make alterations to purchase orders (work with purchasing to add or remove items from PO’s

● Gain understanding of site cost centers and adding settlement receivers into work orders

● Act as primary backup for office administrative assistant and learn skills and tasks that require

continuity for business needs


● Audit the SAP work order database, work with site Maintenance planner/scheduler and TECO all

completed work orders for services rendered.

● Assure compliance to PSM standards (MOC’s, PSSR’s, Procedures, Audits, etc.). Manage and

update all data and work order history in SAP.

● Help develop weekly planned maintenance schedule & priorities utilizing information /

direction from planner and maintenance manager.

● Become MERI qualified Site Receiving - receive and inspect materials including movement to the

point of use or storage. The MERI Qualified Site Receiving person follows all prescribed receiving

steps and hold-points including receipt, quarantine, MERI inspection, release for use, storage,

kitting and delivery.

● Package and ship items via Fed Ex or TQL as needed

● Run site errands as needed

● Site support for computer and or printer related issues

● Inventory and stock office supplies as needed

● Maintain supplies inventory by checking stock to determine inventory level; anticipating needed

supplies; placing and expediting orders for supplies; verifying receipt of supplies.

● Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered. Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

● Work with site staff members to keep Cost tracking sheet updated and accurate by entering

delivered and invoiced materials and services. Communicate to the site maintenance manager or

plant manager, on any pivot table costs for materials/services/capital expenditures that will carry

over from the month they were expected to be spent.

● Works closely with the site Maintenance manager to ensure the mission, vision, and a set of

measurable objectives are achieved for the Facilities and Maintenance Department.


QUALIFICATIONS


● High School Diploma/GED equivalent


Knowledge / Skills / Abilities


● Ability to navigate the tools of Microsoft Office Suite (Outlook, Word, Excel, etc.) ,

Google equivalent suite and learn new computer systems and software applications

● Strong verbal and written communication skills

● Willing to learn new skills and expand scope of responsibility over time


Required Certification / Licenses / Training


● Current and valid driver’s license – willing and able to obtain powered industrial truck

certification


PHYSICAL REQUIREMENTS / WORK ENVIRONMENT


The physical demands and work environment described here are representative of those that an employee encounters while successfully performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions. Include possible work hazards and percent of travel required.

● Willing and able to wear required PPE (personal protective equipment) such as steel toes, hardhat, protective eyewear, etc.

● Willing and able to climb stairs, ladders; stand, walk, stoop, bend, kneel, crawl; visual acuity for close work; able to reach overhead; able to hear and respond to alarms

● Willing and able to lift up to 50 pounds without negative personal health impact.

● Willing and able to work at heights

● Willing and able to work in a High Hazard environment, outdoors, indoors, elevated height. (This is mostly an outdoor plant)

● Willing and able to wear required PPE ( Personal protective equipment) such as steel toes, hard hat, protective eyewear, face mask, chemical suits, thermal suits, respirators, etc.


This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties

someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job

  • NEXPERA | Maintenance Clerk | new castle, pa

    4 days ago

    new castle, United States NEXPERA Full time

    The Maintenance Clerk is responsible for the administrative tasks associated with plant maintenance activities and serves as a backup to the site administrative assistant. The Clerk helps to ensure a smooth flow of information, which supports efficient execution of maintenance activities.PRIMARY DUTIES / RESPONSIBILITIESList essential job functions; describe...

  • Accounts Payable Clerk

    4 days ago

    New Castle, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Accounts Payable Clerk to become a part of our team. This role will be based in NEW CASTLE, Pennsylvania, and will play a crucial role in managing customer invoice processing and record maintenance, within the Non-Profit industry. The role offers a contract to permanent employment...

  • Docket Clerk

    4 weeks ago

    New York, New York, United States Debevoise & Plimpton Full time

    Docket Clerk Job DescriptionWe are seeking a highly organized and detail-oriented Docket Clerk to join our team at Debevoise & Plimpton LLP. The ideal candidate will have a strong client service ethic and the ability to work effectively as a member of a team.Responsibilities:Enter data into the firm's docketing and calendaring system.Perform electronic court...

  • Data Entry Clerk

    1 week ago

    New York, United States Robert Half Full time

    Job DescriptionJob DescriptionA NYC Non-Profit is seeking a data entry clerk/ development coordinator to support their development team for a short-term contract. This person will be assisting with data entry, data maintenance/ cleaning, reporting, producing acknowledge letters, supporting campaigns, documentation, compliance, etc. Someone who will be...

  • Shipping and Receiving Clerk

    2 months ago

    New York, United States TEKsystems Full time

    Job DescriptionJob DescriptionTEKsystems is seeking a Mail Clerk to join a large multi-national technology client in New York, NY.We are seeking a Mail Clerk who can help with general office and facilities duties – unloading shipments, processing office supply orders, coordinating maintenance service calls for the office, mail sorting, etc. They are...

  • Front Desk Clerk

    6 months ago

    New York, United States revgenresults Full time

    We are looking for a part-time Front Desk Clerk who will be responsible for assisting in overall administration of the center which includes but is not limited to the following: crowd control and management of lobby area, professional use of phones, membership registration, documentation of member and staff attendance, distribution of program information to...

  • Litigation Docket Clerk

    3 weeks ago

    New York, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Litigation Docket Clerk position located in NYC. This is a full-time, direct-hire position with a salary between 55-65K plus awesome benefits. If youre not interested, please pass along to your colleagues as we do pay referral fees. Job Title: Litigation Docket Clerk Location: NYC Salary: 55-65K...

  • Docket Clerk

    2 months ago

    New York, United States Debevoise & Plimpton Full time

    DOCKET CLERK MANAGING ATTORNEYS OFFICE Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and...

  • Docket Clerk

    2 months ago

    New York, United States Debevoise & Plimpton Full time

    DOCKET CLERKMANAGING ATTORNEY’S OFFICEDebevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and...

  • Front Desk Clerk

    6 months ago

    New York, United States Hospitality Jobs Hotspot Full time

    Summary - The front desk clerk offers guests the first taste of their experience. Front desk clerks must handle guest check-ins and check-outs, maintain an extensive knowledge of the hotel and its offerings, handle guest inquiries and issues, answer telephone calls and direct them as needed, and complete additional duties assigned on a regular basis. These...

  • Docket Clerk

    4 weeks ago

    New York, New York, United States Debevoise & Plimpton Full time

    Job Summary:We are seeking a highly organized and detail-oriented Docket Clerk to join our team at Debevoise & Plimpton LLP. The successful candidate will be responsible for managing the firm's docketing and calendaring system, performing electronic court filings, and monitoring cases.Key Responsibilities:Enter data into the firm's docketing and calendaring...

  • Litigation Docket Clerk

    3 weeks ago

    New York, United States RWGroup Full time

    04th November, 2024 Are you a Litigation Docket Clerk?Would you like to work with one of the top law firms in the US? If so, R & W Group has a great new opportunity! One of our favorite law firm clients is looking for a Litigation Docket Clerk in New York. In this role, you would provide support to the Managing Attorney, Managing Clerk, Assistant Managing...

  • Imaging Clerk

    4 weeks ago

    New York, New York, United States City of New York Full time

    Job SummaryThe City of New York is seeking a highly organized and detail-oriented Imaging Clerk to join its Human Resources Solutions (HRS) team. As an Imaging Clerk, you will play a critical role in maintaining the unit's ability to provide continuity of support functions within the Division without any disruption in services.Key ResponsibilitiesReview and...

  • Customer Service Represntative

    1 month ago

    New Castle, United States PeopleShare Inc Full time

    PeopleShare is seeking an outgoing and service-driven Customer Service Representative with a family owned and operated HVAC company in Newark, DE. This company has tripled their number of employees in the last two years and their growth is NOT STOPPING! Exceptional candidates for the Customer Service Representative position will have 2 years of recent...

  • Central Processing Clerk

    4 weeks ago

    New York, New York, United States NYULMC Full time

    Job Title: Central Processing ClerkJob Summary:We are seeking a highly organized and detail-oriented Central Processing Clerk to join our team at NYU Langone Health. In this role, you will be responsible for processing medical specimens, verifying labels, and ensuring accurate results are delivered to the medical staff.Responsibilities:Collects and verifies...

  • Accounts Payable Clerk

    1 day ago

    New York, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in need of an Accounts Payable Clerk to join our team based in New York. This role is primarily focused on managing and processing bills, vendor relations, and procurement management in the industry. This role offers a short-term contract employment opportunity.Responsibilities: • Accurate and efficient processing of...

  • Records Retention Clerk

    4 weeks ago

    New York, United States City of New York Full time

    Job Description IMPORTANT NOTE: ONLY CANDIDATES WITH A PERMANENT CLERICAL ASSOCIATE CIVIL SERVICE TITLE WILL BE CONSIDERED. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE. NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the...

  • Accounts Payable Clerk

    1 month ago

    New Bedford, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Accounts Payable Clerk in New Bedford, Massachusetts. In this role, you will be working in a quiet and not fast-paced environment where attention to detail is important. Your responsibilities will include processing invoices, handling customer service tasks, and...

  • Manager, Maintenance

    1 month ago

    New Boston, United States Champion Foods LLC Full time

    Your Mission As Maintenance & Reliability Manager, you will maintain and improve performance of the company s physical assets and control maintenance labor and material costs to achieve plant performance goals. Provide leadership for a 24/7 maintenance team with multiple work schedules. This team is comprised of a Planner, Storeroom Clerk, Maintenance Team...

  • Treatment Unit Clerk/Trainee

    4 weeks ago

    New York, New York, United States StateJobsNY Full time

    Must have one year of clerical, secretarial, or direct care experience in a mental health facility or setting and will be appointed to Treatment Unit Clerk Trainee.Examples of qualifying settings include but are not limited to: inpatient and outpatient psychiatric or mental health clinics, facilities, or units; and substance abuse clinics or programs....