Executive Assistant

4 days ago

Minneapolis, United States Olympus Ventures LLC Full time

Executive Assistant 

Olympus Ventures LLC (OV) is a family office and private investment company with multiple investment platforms. This role provides high-level administrative support to the Chief Investment Officer (CIO) and assists with other administrative functions. This position works closely with the CIO and reports to the Investment Operations Manager. 


Core responsibilities 

·        Manage the CIO's email inbox and calendar, schedule meetings, handle correspondence, and organize travel arrangements, ensuring the CIO is informed of critical deliverables on time.

·        Facilitate the completion of deliverables that can be taken care of on the CIO's behalf.

·        Organize and file emails and documents per CIO's direction.

·        Monitor and streamline the CIO's meetings and daily activities, ensuring they stay on schedule and allowing time for debriefing sessions.

·        Facilitate communication between the CIO and various departments, ensuring the CIO's directives are understood and implemented.

·        Help with upcoming commitments, scheduling internal and external meetings, and overseeing special projects as asked.

·        Manage the Investment team's performance reporting inbox when the Investment Operations Coordinator is on PTO.

·        Research, compile data, and prepare reports when asked. 

 Skills needed 

·        Strong organizational skills and attention-to-detail. 

·        Take initiative, ability to be self-directed and drive completion of action items. 

·        Capability to understand the organization’s mission, vision, and strategic goals. 

·        Possess strong people skills to navigate complex organizational structures. 

·        Maintain confidentiality and oversee sensitive matters. 

·        Ability to still be composed and flexible in demanding situations. 

·        Proficient with Microsoft Office 365 (Excel, Power Point, Word) and SharePoint. 

Education and Experience

A bachelor’s degree and 3 years of related experience, or 5 years equivalent executive support background (preferably within an investment, legal or financial services department). 

Position Status & Work Schedule

Full-time, in-office position, M-F days, no travel 

 

 

Benefits Package

Olympus Ventures LLC (OV) provides a generous and comprehensive benefits package to their valued employees.

·        Premium Medical Plan: Most of the plan cost is paid by the employer

·        Premium Dental Plan: Fully paid by the employer

·        Short and Long-term Disability Insurance*: Fully paid by the employer

·        $80,000 of Life Insurance: Fully paid by the employer

·        Retirement Match: OV provides a retirement match of 4% on 5% of employee contributions (eligibility begins on your date of hire).

*Additional disability and life insurance coverage is available at a cost to the employee.

In-Office Benefits

·        Catered Lunch: Twice a week for all employees at no cost.

·        Refreshments, fresh fruit, and snacks are available daily, also at no cost.

Other:

·        The company is not able to sponsor an immigrant or non-immigrant visa.

·        The company adheres to CDC safety guidelines.

·        Use of face coverings (masks) and other safety protocols are required when prescribed.

·        Limited remote work is available with the majority of work being completed in the corporate office.


Physical, Mental, and Emotional Requirements:

·        Ability to sit or stand for normal office hours.

·        Ability to read (or listen to), understand, and interpret information.

·        Ability to analyze, compare, and contrast information.

·        Ability to organize thoughts to create presentations and materials for others.

·        Ability to socially interact with co-workers, clients, and others.



Resume Submission Email Address: HumanResources@OlympusVentures.com

 

 



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