Office Manager

5 days ago


Boston, United States LeBlanc Design, LLC Full time

Job Title: Office Manager

 

Description:  Fast paced, high-end residential interior design firm located in the South End of Boston seeks experienced Office Manager for a full-time position. This position is responsible for a full range of activities including:


Bookkeeping

+ Manage accounts payable and receivable

+ Record project purchase orders, vendor invoices, and operating expenses

+ Track receipts for costs of goods sold


Human Resources:

+ Manage hiring

+ New hire onboarding - benefits, set up computer & email, issue software licenses 

+ Manage staff with scheduling, paid time off


Administrative:

+ Ensure Principal is adequately prepared for all scheduled engagements

+ Manage office calendar

+ Open office

+ Answer phones

+ Manage office supplies, equipment and ordering

+ Prepare for office meetings and team building workshops

+ Manage software licenses, insurance policies

+ Manage library alongside Design Assistant

+ Coordinate with outsourced IT as needed

+ Coordinate with outsourced SEO as needed

+ Coordinate with landlord for repairs & maintenance as needed

+ Coordinate installations and deliveries with design & procurement teams


Marketing & Advertising

+ Oversee mailing lists, email blasts

+ Coordinate birthday/anniversary/holiday gifts

+ Coordinate annual advertising contracts

+ Manage award submissions

+ Coordinate photoshoots


Experience with Microsoft Office is necessary

Knowledge/ experience with Design Manger is a plus

Experience with Dropbox and Adobe Suite is desirable 


Salary commensurate with experience 


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