Workplace Coordinator

5 days ago

Bellevue, United States Bee Talent Solutions Full time

Position Overview:

We are seeking a Workplace Coordinator to manage the day-to-day operations of our client's Bellevue office, creating a positive and efficient environment for employees, visitors, and vendors.


The ideal candidate will be a proactive and organized professional with a strong customer service orientation, capable of multitasking and working collaboratively across teams. As a key point of contact for both internal and external stakeholders, this role requires excellent communication skills, attention to detail, and a commitment to maintaining an optimal workplace environment.


Key Responsibilities:

Office Operations & Employee Experience:

  • Serve as a point of contact for all employees, visitors, and vendors in the Bellevue office.
  • Create and maintain a welcoming and productive environment by greeting visitors, assisting employees, and managing office logistics.
  • Build strong relationships with office employees and leadership to ensure seamless communication and a positive workplace culture.
  • Communicate office updates, policies, and safety procedures to employees proactively as needed.
  • Manage conference room bookings, setups, and technology for both inperson and virtual meetings.
  • Support employees with workplace tools and resources, ensuring they have what they need to stay productive and satisfied in the office.
  • Assist with employee events, activities, and team-building efforts as needed.
  • Ensure the office space remains clean, organized, and ready for daily use, coordinating with the Dayporter and cleaning teams as necessary.

Workplace Safety & Security:

  • Collaborate with the Site Manager, Physical Security, and Health and Safety teams to maintain office safety and security.
  • Assist with security and safety training, inspections, and emergency drills to ensure compliance with safety protocols.
  • Manage inventory, distribution, and tracking of temporary access badges for visitors and new employees.
  • Regularly audit badge access logs and coordinate with building management to update employee access lists.
  • Serve as a point of contact for any security or safety-related concerns, resolving issues in a timely manner.


Skills:

Administrative Support:

  • Report directly to the Bellevue Workplace Site Manager and assist with general administrative tasks as needed.
  • Oversee the office supply inventory, ensuring all items are stocked and accessible.
  • Manage the flow of incoming and outgoing mail and packages, ensuring timely distribution.
  • Maintain office and lobby appearance, ensuring a welcoming and professional environment for employees and visitors.
  • Provide administrative support for Workplace projects and initiatives, assisting the Workplace team as capacity allows.
  • Assist on-site vendors with access and service requests to ensure smooth operations.


Skills and Abilities:

  • Proficient in Mac OS X and G Suite, with the ability to learn and adapt to new software and tools quickly.
  • Strong organizational and multitasking abilities, with an exceptional attention to detail.
  • Previous experience in hospitality, customer service, or office management preferred.
  • Excellent verbal and written communication skills; ability to communicate effectively with a wide range of stakeholders.
  • High level of professionalism and a customer-focused attitude.
  • Ability to stay calm under pressure and resolve issues efficiently.
  • Strong interpersonal skills with a positive and approachable attitude.
  • CPR, AED, and First Aid certification is a plus, but training will be provided if needed.


Education & Experience:

  • High school diploma or equivalent required; associate’s degree or higher
  • preferred.
  • 1-3 years of experience in office coordination, administrative support, or related field.
  • Experience in a fast-paced, corporate environment is preferred.


Workplace Environment: This position is based in our Bellevue office and requires regular on-site presence. Flexibility to assist with occasional events or projects outside of standard hours may be required.

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