Event Coordinator

14 hours ago

Stanford, United States netPolarity, Inc. (Saicon Consultants, Inc.) Full time

I would like to set up a time to discuss the potential opportunity below:


Role: Events Coordinator

Location: Stanford, CA – 94305 (Hybrid)

Duration: 6 months (with possible extension)


Primary Skills:

Request Event Portfolio to be uploaded into a Google Drive:

  • Either an event plan or run-of-show
  • Event budget example (anonymized; no organization/company name)
  • Post-event email


Required skills include:

  • 3+ years of event management experience
  • Growth mindset, including a comfort level with experimentation
  • Ability to solve problems and remove barriers
  • Good judgment, even in the face of ambiguity


Desired:

  • Bachelor's degree required, preferably in a Marketing or Communications discipline


Secondary Skills:

Description:

POSITION SUMMARY:

  • The Stanford Data Science (SDS) Event Coordinator is responsible for the operational planning and execution of SDS event activities including the following successful:
  • planning
  • management
  • execution
  • communications
  • financial reporting
  • Event analytics and reporting
  • This position reports to the SDS Community Manager and works with all SDS staff, faculty, and event vendors (Stanford Video, Stanford Event Services, and external contractors).
  • The ideal candidate must have excellent communication skills and enjoy working in teams with diverse backgrounds.


Responsibilities:

  • Help plan and execute event activities for SDS, SDS Centers, and Women in Data Science at Stanford (WiDS@Stanford) that contribute to advancing the research agendas and community engagement goals.
  • Events may include:
  • Informal networking gatherings
  • Seminars
  • Lectures
  • Symposia
  • All-day conferences
  • Help plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre-and post-event evaluations
  • Coordinate vendor services
  • Provide on-site event support
  • May research and provide recommendations for potential event locations and evaluate alternatives
  • Track invoices, manage receipts, and help manage event budgets, including helping with monthly budget reconciliation


Requirements:

  • will be driving golf carts. Valid DL is required.
  • Minimum Education and Experience Required
  • Three years of relevant experience or a combination of education and relevant experience. Bachelor's degree desired, marketing and communication background desired.


Minimum Knowledge, Skills, and Abilities Required

  • Excellent written and oral communication skills
  • Demonstrated success in planning events
  • Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
  • Ability to work independently and as part of a team
  • Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
  • Knowledge of Microsoft Office Suite and other online documents, such as Google Docs
  • Ability to interact with a broad spectrum of contributing groups and customers

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