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Field Office Coordinator

4 months ago

Livermore, United States PTS Data Center Solutions, Inc. Full time

Field Office Construction Coordinator

PTS Data Center Solutions, Inc., is a recognized leader in data center, enterprise, commercial, industrial IT, and technology.

The Field Office Coordinator provides accounting and administrative support to the project team. Ensuring smooth day to day activities on the project site including site office management, budget and cost control, Administration of subcontracts and all associated construction compliances and documentation; processing of subcontractor and vendor invoices, equipment tracking, union payroll uploads and documentation and preparing client billings.

Job Responsibilities

  • Act as liaison for project; Respond to requests, answer phone, and greet visitors and provide PPE.
  • Maintain the field office services and supplies.
  • Assist team in scheduling and coordination of onsite meetings.
  • Ensure documentation is recorded and maintained by the team per the company standard.
  • Work with the Project Management team to process and upload all budget, change order and cost adjustments.
  • Ensure that all financial documents are prepared and maintained per company standards.
  • Track all Subcontract compliance documentation per project needs, COI’s, special licenses etc.
  • Collect & review subcontract billing documents for completeness.
  • Manages certified payroll procedures for compliance.
  • Analyze and track Subcontractor and sub-tier lien waivers.
  • Prepare monthly client billings with the Project Manager, submit & track payment from the client.
  • Assemble and file necessary documentation for archiving along with project team at the end of the project.

Job Qualifications

  • Must be a U.S. Citizen
  • There will be a mandatory background check (SF-85) on all candidates
  • OSHA 10, OSHA 30 preferred.
  • Minimum five (5) years’ work experience; construction industry preferred.
  • Associate’s degree preferred.
  • Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed.
  • Ability to effectively communicate and work as part of a team.
  • Strong computer skills with the ability to use MS Office Suite with proficiency. Strong Excel skills are necessary.
  • Procore, Adobe, or Bluebeam experience is helpful.