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Personal Assistant

3 months ago

Mount Kisco, United States Insight Global Full time

*Must have a flexible schedule and the ability to travel (domestically & internationally)*


Seeking an experienced and highly adaptable Personal Assistant to provide dedicated support to our clients CFO/Founder. This is on the private side, not corporate.


In this role, you will be responsible for handling a wide range of administrative, logistical, and personal tasks, with a focus on ensuring the smooth operation of the CFO/Founder's daily activities and schedules.


Responsibilities include but are not limited to the following:

  • Provide comprehensive executive-level administrative support, including managing the CFO/Founder's calendar, arranging travel and accommodations, and coordinating meetings and events
  • Assist the CFO/Founder with day-to-day tasks such as obtaining water/coffee, scheduling appointments, and communicating with vendors.
  • Demonstrate exceptional problem-solving skills, critical thinking, and the ability to anticipate the CFO/Founder's needs
  • Maintain a high level of professionalism, communication, and patience while working closely with the CFO/Founder
  • Exhibit a high degree of flexibility in your schedule, as the demands of the role can fluctuate significantly
  • Be available to work at least one weekend day per week, with the understanding that your schedule may vary from week to week
  • Accompany the CFO/Founder on business and personal trips, both within the country and internationally, for short or extended periods as needed
  • Ensure the CFO/Founder's travel arrangements, including flights, accommodations, and meals, are seamlessly coordinated


Qualifications:

  • 3-5+ years of experience as an Executive Assistant or Personal Assistant, preferably supporting a senior-level executive
  • Must be tech-savvy, understanding Microsoft Office Suite, SharePoint, Teams, Zoom, Google Suite, Chat GPT, Email and other common productivity tools.
  • Demonstrated ability to multitask, prioritize, and manage changing priorities effectively
  • Excellent communication and interpersonal skills, with a high degree of emotional intelligence and empathy
  • Proficient in calendar management, email coordination, and general administrative tasks
  • Highly flexible, adaptable, and comfortable with an evolving schedule and the potential for extended travel
  • Valid driver’s license and active passport


Typical Hours:

  • Monday to Friday, 9am to 5pm EST
  • At least one weekend day per week
  • Schedule may fluctuate due to the nature of the role


Compensation and Benefits:

  • $100,000 to $120,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.
  • Comprehensive benefits package, including PTO, paid major holidays, medical, vision, dental, life insurance, and a 401(k) plan
  • All travel expenses, including transportation, accommodations, and meals, will be covered by the company