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Vice Chancellor Finance and Administrative Services

3 months ago

Costa Mesa, California, United States CLevelCrossing Full time
Vice Chancellor Finance and Administrative Services

Posted on
Feb 23, 2022
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Definition
This is an open until filled position. First review of applications will take place on January 7
, 2022
The Chancellor and Board of Trustees of the
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invites applications and nominations of qualified candidates for the position of
Vice Chancellor of Finance and Administrative Services
The Chancellor for the
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invite applications for the position of Vice Chancellor Finance and Administrative Services of the
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The Vice Chancellor, Finance and Administrative Services serves as the chief finance officer and reports to the Chancellor of the
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.


The College seeks a visionary, innovative leader who is committed to the mission of California Community Colleges and has demonstrated their commitment to diversity, equity, and inclusion.

The successful candidate will have proven innovative accomplishments that reflect collaboration and strategic risk taking.

Since its founding in 1947, the
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has enjoyed a reputation as one of the leading community college districts in the United States.

The District is comprised of Coastline College, Golden West College and Orange Coast College as well as district-wide support services.

The
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is located in the heart of sunny Southern California and enjoys a warm and mild climate.

Our service area includes 20 miles of the California coastline in Orange County, stretching between Los Angeles and San Diego counties.

Our community is a rich blend of social, cultural, religious and ethnic backgrounds.
The Position

Reporting to the Chancellor, the Vice Chancellor of Finance and Administrative Services has the leadership responsibilities and oversight for District-wide financial planning and management, business operations, risk services, safety, facility planning and management, transportation, energy management, and other administrative support services.

The Vice Chancellor provides fiscal leadership for our three-college District in a dynamic, diverse, and changing community.


Major responsibilities for this position include: Provide leadership in strategic planning of fiscal accountability, solvency, and sound business practices regarding the District-wide finance oversight and management.

Provide strong leadership for District financial stability and strength. Collaborate as an executive team member. Formulate effective business practices and processes to ensure fiscal efficiency while maintaining quality service. Assist and collaborate in the development of board policies and administrative procedures in the fiscal and administrative areas. Provide for the fiscal integrity of the District, including oversight of investments and proper expenditures of all District funds. Prepare and present regular and accurate financial reports for the Chancellor, Board of Trustees, and the State Chancellor's Office. Plan and prepare the District's annual budget in accordance with statutory guidelines. Ensure efficient, effective and proper accounting functions for the entire District. Be proactive in pursuing local, state and federal funding to support all District-wide operations.

Represent the District in statewide and local budget meetings and interpret, analyze and communicate the potential impact on the District community.

Provide leadership in District-wide sustainability efforts in facilities and energy efficiency, conservation, and management. Provide oversight for all District-wide facility planning, construction, maintenance, and security. Provide oversight in District-wide real estate management and development activities. Provide insight and recommendations on the development, issuance, and oversight of bond measures.

Responsible for purchasing and bid processing, accounting, budget, payroll, risk services, warehousing, vending, student receipts, auxiliary operations, transportation, and emergency preparedness management.

Prepare for annual external and regular internal audits. Provide leadership in negotiation, administration and oversight of District contracts and agreements with external vendors and agencies. Represent the District in meetings with local, state, national and international organizations as directed by the Chancellor. Effectively represent the Chancellor and the District. Perform related duties as assigned by the Chancellor.
Qualifications and Physical Demands
Minimum Qualifications

A Master's degree from an accredited institution and one year of formal training, internship or leadership experience reasonably related to the administrative assignment.

Demonstrated sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability, gender identity, gender expression, sexual orientation and ethnic backgrounds of community college students and employees.

A combination of education and experience that is at least equivalent to the above.
Desirable Qualifications
Five years of successful financial administrative experience in an educational institution. Experience supervising and managing multiple departments within an organization. Demonstrated commitment to the mission of community college programs, services, and student success. Knowledge of California community college funding mechanisms, financial and governmental accounting principles, practices, and procedures. Knowledge of local, state and federal laws and regulations related to education generally, and community colleges specifically. Experience working with local and/or state legislative bodies and governmental agencies. Experience working effectively with students, staff, faculty, employee organization groups, a Governing Board, and community stakeholders. Demonstrated commitment to participatory governance and collaborative decision making. Proven experience in fiscal management and long-range planning. Evidence of strong interpersonal communication skills. Ability to make effective public presentations. Have a general understanding of the impact of student enrollment on the budget. Demonstrated ability to effectively communicate critical budgetary issues to the community, administrators, faculty, staff, students, and the Board of Trustees
Conditions of Employment

Start Date:
July 1, 2022

Pay Philosophy:

Movement to the next step placement is contingent on receiving a satisfactory performance evaluation AND a recommendation by the Chancellor.

This is a contract, full-time, 12-month, Executive Level position. The work schedule is Monday through Friday from 8 a.m. to 5 p.m. Flexible schedule and weekends might be necessary to address the needs of programs and job duties. In addition, an annual stipend of $3,000 is offered for possession of an earned doctorate from an accredited institution. The District also provides an annual mileage stipend of $3,480 for this executive level position.

The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.

(Salary Schedule:

LL-2)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in
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policies, procedures, and Title IX

(Reference:

BP/AP The
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celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive.

Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose
Additional Information

APPLICATION PROCEDURES
In order to receive consideration, applicants must submit a complete application packet consisting of the following six (6) items:
A complete
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Online Employment Application.
Candidate Summary Page

  • A onepage synopsis of your professional career. Letter of Application

that succinctly addresses the major responsibilities, desirable qualifications, and how your experience and professional background prepared you to serve the needs of the District (not to exceed 6 pages, single sided).

Responses to Supplemental Questions
(please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put 'see resume' or 'N/A', or leave blank). A Current Resume
including an email address and telephone number. (Preferably not to exceed 7 pages.) Reference List

with the names, home and business telephone numbers, and e-mail address of eight (8) references: include three (3) supervisors and three (3) direct-reports from current or former institutions.


Submit an application online at:


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Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626


Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or
.


SELECTION PROCEDURE
All online applications received by the deadline date will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement

Please note:
Possession of the minimum qualifications does not ensure an interview.

Applicants who meet the minimum qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview at the college.

If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.

During the campus visit, each candidate will be interviewed and may be asked to conduct a short teaching demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.

The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practical.

Based on this rating, a number of candidates will be recommended to move forward and will be invited to the campus for a second-level interview.

The campus President will make the final recommendation for employment to the Board of Trustees.

The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.

The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.


EMPLOYMENT INFORMATION

To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline.

Submission of all application materials is the responsibility of the applicant.

The District does not contact nor employ outside agencies or headhunters to assist us in the recruitment process for our vacant positions.

Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

During the interview process, consideration will be given to factors in addition to education and experience, including but not limited to:
professional development, ability to work with others, and commitment to meet student needs. Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application.

Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.

The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.

The District reserves the right to extend the deadline, re-advertise the position or delay filling this position based on the needs of the District and the student population we serve.

The College does not return materials submitted in the application for a position. (Copies of original supporting documents are acceptable). Official transcripts will be requested by Human Resources during the 'new hire' process.
The District has retained PPL, Inc. to support its search and selection processes. For confidential inquiries and nominations, please



or
Dr. Robert Griffin, Vice President
PPL, Inc.


District Search Liaison

Shannon O'Connor-Escudero

District Director, HR, Recruitment & Employment Services

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Title IX:


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is an Equal Opportunity Employer
The
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is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success.

The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and, equal consideration for all qualified candidates.

The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The
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is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Coastline, Golden West, and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.

Since its founding in 1947, the
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has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the
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plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

This direct link
2021
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Annual Security and Fire Safety Report (Download PDF reader)
is the 2021 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018, 2019, and 2020 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

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