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Administrative Services Assistant

3 months ago

Jackson, Mississippi, United States Generis Tek Inc. Full time
Job DescriptionJob Description


We have Contract role for Administrative Services Assistant f or our client at Jackson, TN. Please let me know if you or any of your friends would be interested in this position.

Position Details:
Administrative Services Assistant- Jackson, TN
Location : Nashville, TN, 37214
Project Duration :1+ year

Job Description:
Client is a state agency dedicated to training jail employees. We embrace a culture of innovation and creativity, and we are committed to equipping students with the essential knowledge and skills needed to ensure safety, security, and effectiveness in their roles. We believe in fostering a diverse and inclusive environment where every team member can contribute to and influence positive change in corrections and beyond. Client is opening a new facility in Jackson, Tennessee designed to host training classes for corrections professionals. The ASA supports our Training Officer and is crucial in meeting our trainees' needs. This full-time position is in-person with partial remote work with the standard schedule being Monday – Friday 7:30AM to 4:30 PM (start time is flexible).

Responsibilities include, but are not limited to:

  • Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.
  • Answer, screen, and direct inbound calls.
  • Assist with making copies, preparing workbooks, and other materials for handout.
  • Provide coverage for Training Officer when they are out of the office.
  • Assist Training Officer in preparing classroom each day by ensuring a neat and orderly environment, ensuring snacks/water are stocked, and reporting maintenance issues.
  • Assist with managing agency schedules and updating them using MS Excel.
  • Perform data entry into Learning Management System (class attendance, roster creation, etc.).
  • Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory and ordering supplies),
  • 30% of the time this position will assist with grant management work. This includes:
  • Preparing grant contracts (mail merging templates off Excell worksheet)
  • Reviewing documents for accuracy
  • Reconciling invoices for reimbursement
  • Maintaining notes
  • Saving email documentation
  • Position has potential to turn into permanent state employee position in future.


Qualifications:
Associates Degree or Bachelor's Degree preferred in any field of study. Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered. Grant management experience is helpful, but we will train the right candidate.

Skills:

  • Customer Service Skills – Ability to greet and assist visitors with a professional demeanor, manage customer inquiries, and provide general support with a focus on excellent service.
  • Communication Skills – Strong verbal and written communication skills
  • Organizational Skills – Proficient in managing schedules, planning logistics, and handling multiple tasks simultaneously.
  • Technical Skills - Must be proficient with Microsoft Word and Excel
  • Problem Solving Skills – Must be able to identify issues and implement or suggest solutions.
  • Initiative and Independence – Capable of working independently to manage time effectively, prioritize tasks, and take initiative especially when the Training Officer is unavailable.


About Generis Tek: generis tek is a boutique it/professional staffing based in Chicagoland. we offer both contingent labor & permanent placement services to several fortune 500 clients nationwide. Our philosophy is based on delivering long-term value and build lasting relationships with our clients, consultants and employees. Our fundamental success lies in understanding our clients' specific needs and working very closely with our consultants to create a right fit for both sides. we aspire to be our client's most trusted business partner.

Company DescriptionAt Generís Tek we are constantly evolving to help talented professionals map their careers. We provide a competitive, fast-paced environment that promotes open communication to form a long term relationship built on mutual understanding, respect and trust. We at Generís Tek very highly value our relationship with our consultants. What sets us apart is the high level of service we provide to our clients after each employee is placed. Our dedicated professionals help you in reaching your career objective. Let's connect and realize your goal.Company DescriptionAt Generís Tek we are constantly evolving to help talented professionals map their careers. We provide a competitive, fast-paced environment that promotes open communication to form a long term relationship built on mutual understanding, respect and trust. We at Generís Tek very highly value our relationship with our consultants. What sets us apart is the high level of service we provide to our clients after each employee is placed. Our dedicated professionals help you in reaching your career objective. Let's connect and realize your goal.