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Firm Administrator

3 months ago

New Richmond, Wisconsin, United States Guinn, Vinopal & Zahradka, LLP Full time
Job DescriptionJob Description

We are a growing public accounting firm dedicated to providing excellent client service and forward-looking solutions that help our clients reach their personal and business goals.

We are seeking a highly organized and proactive Firm Administrator to join our team. The Firm Administrator will play a critical role in ensuring smooth operations of our two offices (located in New Richmond, WI and Hudson, WI), managing administrative tasks, and supporting our team of accountants. If you are a motivated individual with a passion for organization, efficiency, and continuous improvement, we encourage you to apply.

Responsibilities:

  • Coordinates with firm's third-party payroll provider to ensure timely and accurate processing of payroll transactions.
  • Oversees onboarding of new team members, including creating onboarding materials and scheduling training.
  • Serves as firm liaison with third-party IT provider, attends monthly meetings, and communicates issues and needs for IT.
  • Reviews firm processes and procedures to identify improvement opportunities. Communicates improvement opportunities to Partner group.
  • Assists in the development of employee success plans, including goal setting, training, continuing education, and mentoring.
  • Maintains firm employee benefit offerings and reviews offerings at least annually with outside providers.
  • Coordinates annual review information for all firm staff and provides metrics and necessary data to Partner group to administer annual reviews.
  • Plans and facilitates staff meetings, including coordinating topics and speakers.
  • Assists with firm financial tasks such as preparing monthly financial statements, preparation of draft firm budgets, reviewing accounts payable, collections of accounts receivable, and expense management.
  • Manages administrative staff of 4-6, including seasonal staff during tax season (Jan - April 15th).
  • Oversees firm's marketing efforts and coordinates updating of website, social media, and the online presence of the firm.
  • Actively seeks out and participates in training and continuing education opportunities.
  • Protects the confidentiality of client and firm information.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent public speaking skills
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite.
  • Excellent organizational skills and attention to detail.
  • Demonstrated ability to meet deadlines and handle pressure in a positive and professional manner.
  • Excellent critical thinking and creative problem-solving skills.
  • Strong desire to learn new skills.
  • Ability to effectively prioritize and work independently or as part of a team.
  • Ability to spend time in both our New Richmond and Hudson offices
  • Ability to thrive in a changing work environment.

Education and Experience:

  • Bachelor's Degree in Business Administration, Human Resources, Accounting, or a related field required.
  • Two or more years of applicable experience at a professional services firm preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.

Benefits:

  • Competitive compensation
  • Generous paid time off policy, starting with 4 weeks of PTO in the first year.
  • Medical, Dental, Vision, Life/Disability Insurance, 401(k) with 4% match
  • Health Savings Account with Company Contribution, FSA Plans
  • Monthly Cell Phone Stipend
  • GVZ Logo Wear Annual Allowance
  • Paid Continuing Professional Education
  • Dress for your Day Policy
  • Volunteer Opportunities
  • Offices closed on Fridays from May - November

To apply, please submit your resume and cover letter outlining your qualifications and interest in the position. We look forward to hearing from you.