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Billing Specialist

3 months ago

Irving, Texas, United States Shermco Full time
About Shermco

Established in 1974, Shermco has evolved into the largest and most rapidly growing NETA-accredited electrical testing organization in North America. With a strong emphasis on safety and client service, Shermco ensures the proper and secure functioning of electrical power systems. In addition to our Professional Engineering Group, Rotating Machinery Division, Renewable Energy Services, and Field Repair and local Repair Service Centers, we take pride in handling all facets of electrical services. Backed by Gryphon Investors, a reputable private equity firm dedicated to enhancing middle-market companies, Shermco is poised for continued growth and success in the upcoming years and beyond.

Position Available:

BILLING SPECIALIST **(Located in Irving, TX)**

ROLE OVERVIEW: Collaborate and manage the Company's invoicing procedures to ensure precise, efficient, and timely billing for optimizing company revenues.

KEY RESPONSIBILITIES:
  • Engage in effective and professional communication with Sales Staff, Production Managers, and Accounting department to facilitate prompt and accurate billing and collections.
  • Collaborate with sales staff and production administration to accurately determine billable revenue for completed and partial-bill jobs.
  • Generate and oversee the creation of invoices in Navision daily, ensuring accurate submission to customers through their preferred channels.
  • Thoroughly review customer PO's and bill-to information to validate details for precise billing.
  • Update customer bill-to records with any new information acquired.
  • Process credit requests from customers, obtain necessary approvals, and issue credit memos as needed.
  • Ensure prompt billing of completed work to customers.
  • Identify and suggest opportunities for streamlining billing processes.
  • Utilize ERP systems for invoice submission and payment follow-ups.
  • Assist team members with diverse tasks such as creating site addresses and contacting customers regarding overdue invoices.

WORK SCHEDULE
  • Ability to maintain a typical Monday through Friday, 40-hour workweek. Occasional extended workweeks might be necessary during peak billing periods. Must be available to work every monthly close week (overtime requires pre-approval).

QUALIFICATIONS AND REQUIREMENTS

Education and Experience
  • High School diploma or GED required; some college coursework is advantageous.
  • Preferably 2+ years of relevant experience in an Accounting, Collections, Sales, or Billing department.
  • Experience with 3rd party billing is desirable.

Knowledge, Skills, and Abilities
  • Proficiency in PC-based software including MS Outlook, Excel, Word, and Internet navigation.
  • Familiarity with automated accounting systems or ERP platforms (e.g., Ariba, Open Invoice); experience with Microsoft Business Central is highly preferred.
  • Aptitude for accurate numerical work and rapid arithmetic computations with keen attention to detail.
  • Ability to conduct professional phone conversations as needed with customers.
  • Possess excellent interpersonal communication skills (written & oral) and a professional demeanor for effective customer and team interactions.
  • Well-organized, capable of multitasking, and working efficiently under limited supervision.
  • Fluency in written and spoken English is essential for clear communication.

Physical and Sensory Requirements
  • Clear hearing and speaking abilities.
  • Dexterity for repetitive use of a keyboard and mouse.
  • Visual acuity for prolonged viewing of computer screens containing text, tables, and images.

Working Conditions
  • Work environment consists of a temperature-controlled office space with cubicle workspace.

Additional Information
  • Employment offers are contingent upon satisfactory background checks and drug/alcohol screenings.

EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACE

Shermco is an advocate for equal opportunity employment. All qualified candidates will be considered for employment without regard to race, color, religion, gender, age, disability, sexual orientation, or veteran status. As a drug-free workplace, Shermco upholds a strict anti-drug policy.

NO AGENCIES PLEASE

Shermco does not welcome agency solicitations. Any unsolicited resumes submitted to Shermco by third parties, including agencies, will be treated as the property of Shermco. We do not entertain placement fees for unsolicited resume submissions.