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Administrative Assistant

3 months ago

Scottsdale, Arizona, United States Modern Shade Co Full time

Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a Administrative Assistant, you will be responsible for assisting in the planning, execution, and financials of various projects. You will work closely with project managers and team members to ensure projects are executed and monitored in progress.

Duties:

  • Assist in showroom operations with walk ins, maintenance and upkeep, and incoming phone calls.
  • Track proposal progress and follow ups for each lead opportunity as support to the sales department.
  • Collaborate with crossfunctional teams to ensure effective communication and coordination throughout the project lifecycle.
  • Support sales representatives with pricing and building proposals while collecting approvals and deposits.
  • Assist in the preparation of project documentation, such as project pricing, proposals, and invoicing.
  • Facilitate weekly meetings with Accountant to complete invoicing and collections.

Experience:

  • Proven experience as a Administrative Assistant or similar role.
  • Strong knowledge of project management practices and tools.
  • Proficiency in Microsoft Office and basic office communication.
  • Experience in GAAP practices is a plus.
  • Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
  • Strong leadership skills with the ability to motivate and coordinate teams.
  • Excellent communication skills, both written and verbal.


If you are a motivated individual with a passion for project coordination and a desire to contribute to the success of our organization, we encourage you to apply.

Please submit your resume along with a cover letter detailing your relevant experience and why you are interested in this position.


Pay:
From $45,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Application Question(s):

  • Would you consider yourself a people person and explain why?

Education:

  • High school or equivalent (preferred)

Work Location:
In person