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Accounting Supervisor- Chantilly, Virginia

3 months ago

Chantilly, Virginia, United States MEI Rigging & Crating Full time

Position Summary:


Provide leadership for the office administrative team to manage daily office activities including processing accounts receivable, accounts payable, project accounting, and job costing, and assist the General Manager and Regional Accounting Manager with financial analysis and support.


Essential Job Duties and Responsibilities:

  • Lead project accounting efforts including ensuring utilizing software properly to track job costing and utilization data, with a constant focus on margin analysis
  • Supervise accounts receivable process in the office, including accurate, timely invoicing, collections, reducing AR aging days, and navigating the lien waiver and notice process
  • Supervise accounts payable process in the office, including purchasing, proper cost accounting, internal financial controls, and maximizing vendor discounts
  • Coordinate with Regional Accounting Manager on the month-end process
  • Monitor data such as equipment rental costs, overtime utilization, and important data to provide timely reports to GM as needed
  • Work with project managers to ensure they have the data needed to effectively manage their projects
  • Understand the entire process from quote to invoicing in all internal systems (Portal and D365, etc.), and oversee employee training and coordinate process improvement
  • Perform monthly variance analyses
  • Effective customer management including the ability to thoroughly review customer purchase orders and the establishment of credit approvals and limits
  • Review and process lien waivers/releases
  • Supervise and assist with monthly payroll reporting for OCIP, CCIP, ROCIP and Certified Payroll
  • Supervise credit card coding review and approval
  • Ensure consistency between D365 billing. Business Central billing and shared file documents.
  • Assist with the management of monthly storage billings
  • Provide backup for accounting team and transactional work
  • Other duties as assigned or necessary

Minimum Qualifications (Experience, Skills, and Education):

  • High School Diploma or GED and some post-secondary coursework or the combination of education and experience to demonstrate a strong understanding of accounting principles
  • MUST HAVE 3-5 years of experience in accounting
  • MUST HAVE a minimum of 1 year of experience working with accounting systems
  • Background or experience in accounting leadership necessary.
  • Tech savvy and Strong computer skills using a Windows based system; advanced knowledge of MS Office - particularly Excel.
  • Utilize critical thinking and deductive reasoning concepts; have the ability to problem-solve complex issues and make decisions.
  • Is self-directed and self-motivated; manages time efficiently and encourages good time-management practices with others.
  • Strong understanding of administrative procedures and office protocols.
  • Excellent communication skills with a good understanding of the English language, including grammar, and the meaning and spelling of words.
Preferred Qualifications (Experience, Skills, and Education)

  • Progress billing and AIA pay apps experience strongly preferred
  • Construction and/or Industrial Accounting experience strongly preferred
  • Preference for project accounting and job costing
  • Knowledge of CCIP, ROCIP, etc. set up for customers
  • Knowledge of Certified Payroll/prevailing wages
  • Microsoft Dynamics 365 or other ERP experience

Professional Skills:

  • Embraces our Values, Vision, Mission, and Company Culture
  • Excellent interpersonal, communication, and project management skills
  • Ability to use Microsoft Office Applications and accounting software

Physical Requirements and Working Conditions:
Normal temperature-controlled office environment.

The Accounting Supervisor will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment.

Extended periods of sitting for long durations, occasional walking, and lifting up to ten pounds. Occasional walking over uneven outdoor terrain and/or exposure to inclement weather, non-temperature-controlled environments, or warehouse-type environments. This is a full-time, permanent position.

Additional Requirements:
Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.

Disclaimer:

This job description is intended to summarize the type and level of work performed by the Accounting Supervisor and is not an exhaustive list of all duties, responsibilities, and/or requirements.

MEI reserves the right to change or modify this job description or the essential duties of this position, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.