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Executive Assistant to ECHO Director

3 months ago

Bethesda, Maryland, United States Guidehouse Full time

Job Family:
Administrative Services (Digital)

Travel Required:
None

Clearance Required:
Ability to Obtain Public Trust

What You Will Do:
We are currently searching for an Executive Assistant to ECHO Director. This position is to provide direct executive level support to the ECHO Director. This is a full-time opportunity located in North Bethesda, MD.

  • Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.
  • Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.
  • Develop and/or complete forms and prepare for staff's signatures.
  • Create summaries and reports based on information gathered.
  • Establish and prioritize meetings appointment priorities or reschedule or refuse appointments or invitations.
  • Make recommendations to resolve problems that arise.
  • Provide high-level administrative task support within the Branch.
  • Keep government abreast of all commitments via the maintenance of daily calendar.
  • Maintain databases for tracking, analyzing, and reporting of all activities including professional activities, travel, and project management.
  • Review and summarize the content of incoming materials, specially gathered information, or meetings.
  • Stay abreast of and implements current regulations, policies and procedures, update staff on relevant information.
  • Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff.
  • Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.
  • Coordinate meetings, conference calls, seminars, workshops, and courses for staff; schedule conference rooms.
  • Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.
  • Prepare agendas, handouts, and background materials.
#SOAR

What You Will Need:

  • Associate's degree
  • Minimum of three (3) years of experience in an administrative executive level support role.
  • Experience in meeting coordination and travel planning
  • Experience in calendaring and scheduling
  • Proficiency in SharePoint, Microsoft Office, Concur, WebEx, and/or ITAS

What Would Be Nice To Have:

  • Previous experience as an Executive Assistant preferred.
  • Certified Administrative Assistant preferred.

What We Offer:


Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.


Benefits include:

  • Medical, Rx, Dental & Vision Insurance
  • Personal and Family Sick Time & Company Paid Holidays
  • Parental Leave
  • 401(k) Retirement Plan
  • Group Term Life and Travel Assistance
  • Voluntary Life and AD&D Insurance
  • Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
  • Transit and Parking Commuter Benefits
  • Short-Term & Long-Term Disability
  • Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach
* annual membership

  • Employee Assistance Program
  • Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
  • Position may be eligible for a discretionary variable incentive bonus
About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.


Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.


If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies.

All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.