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Accounts Payable Rep

3 months ago

Surprise, Arizona, United States Express Employment Full time
Job DescriptionJob DescriptionTop Job

Located in surprise, AZ

Salary: $25-29

Pay $25-29 DOE

Hours: Mon- Fri 7a-4p (Paid Lunches)

Location: Surprise AZ

Job Description:

As an Accounts Payable Representative with our Landscaping & Pool Construction Company, you will play a crucial role in ensuring the smooth operation of our financial processes. You will be responsible for managing accounts payable, vendor relationships, and financial documentation. Your expertise in QuickBooks, sales tax procedures, and document quality control will be invaluable in maintaining accuracy and efficiency in our financial operations across multiple locations.

Key Responsibilities:
  1. Accounts Payable Management:
    • Process invoices accurately and timely in accordance with company policies and procedures.
    • Ensure proper coding and classification of expenses.
    • Coordinate with vendors to resolve any discrepancies or issues.
    • Maintain organized records of all payables for auditing and reporting purposes.
  2. Invoice Processing:
    • Receive, review, and process invoices from vendors.
    • Verify that invoices are accurate, properly coded, and approved for payment.
    • Enter invoice data into the accounting system with precision and attention to detail.
  3. Payment Processing:
    • Prepare and schedule payments to vendors based on due dates and payment terms.
    • Process electronic payments, checks, and wire transfers as appropriate.
  4. Vendor Management:
    • Establish and maintain positive relationships with vendors.
    • Negotiate payment terms and discounts where applicable.
    • Monitor vendor performance and address any concerns or issues promptly.
  5. Expense Reconciliation:
    • Reconcile vendor statements with accounts payable records to ensure accuracy and completeness.
    • Investigate and resolve discrepancies between invoices and purchase orders, receipts, or contracts.
  6. Accounting Software Management:
    • Utilize accounting software (e.g., QuickBooks) to maintain accurate records of accounts payable transactions.
    • Generate reports and analyze payables data to support financial decision-making and reporting.
  7. QuickBooks Expertise:
    • Utilize QuickBooks Online version to record and track financial transactions.
    • Generate reports and analyze financial data as needed.
    • Reconcile accounts and ensure accuracy of financial records.
  8. Sales Tax Compliance:
    • Calculate and remit sales tax accurately and in a timely manner.
    • Stay up-to-date with sales tax regulations and changes.
    • Assist with sales tax audits and inquiries as necessary.
  9. Document Quality Control:
    • Ensure the accuracy and completeness of all financial documents.
    • Implement quality control measures to minimize errors and discrepancies.
    • Maintain organized filing systems for easy retrieval of documents.
  10. Multi-Location Coordination:
    • Collaborate with team members across various locations to streamline financial processes.
    • Communicate effectively with remote colleagues to address any financial concerns or issues.

Requirements:
  • Proven experience in accounts payable and vendor management.
  • Proficiency in QuickBooks Online and Microsoft Excel (2-3 Years Experience)
  • Familiarity with sales tax procedures and compliance.
  • Strong attention to detail and commitment to document quality control.
  • Ability to manage multiple tasks and prioritize effectively.
  • Excellent communication and interpersonal skills.
  • Experience working with a company with multiple locations is preferred.
  • Familiarity with Microsoft Outlook calendar management and financial report management is a plus.

#3069SE

Express Office: Phoenix (Southeast)

4501 East Thomas Road

#106

Phoenix, AZ 85018