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Operations Coordinator II

3 months ago

Palo Alto, California, United States The University of Mississippi Full time
Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position coordinates the daily operations and fiscal affairs of the department. The incumbent monitors the departmental budget; coordinates conferences, seminars, or other special events; and identifies issues in operational processes and ensures they are resolved.

Examples of Work Performed
  • Provides operational, administrative, and fiscal support for the department.
  • Collects data and prepares various reports for internal and external use.
  • Monitors accounts and assists in departmental budget planning, preparation, and compliance.
  • Serves as a liaison to Procurement, Accounting, and Human Resources.
  • Provides guidance and supervision to assigned student workers.
  • Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities, and employment.
  • Implements internal processes and assists with making recommendations for continuous improvement.
  • Oversees departmental filing system and provides necessary documentation for both internal and external use.
  • Schedules and coordinates calendars for meetings, events, and other departmental activities.
  • Updates and maintains the departmental website.
  • Resolves discrepancies with accounting records.
  • Coordinates the department's fleet of vehicles and prepares reports as required.
  • Schedules classroom use and provides logistical support for conferences, special events, and other related activities.
  • Arranges and assists with the onboarding of new employees.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Coordinates the daily operations and fiscal affairs of the department.
  2. Monitors departmental budget.
  3. Coordinates conferences, seminars, and other events associated with the department.
  4. Identifies issues in operational processes and ensures they are resolved.
Minimum Education/Experience

Education:
Associate's Degree from an accredited college or university.
AND
Experience:
Two (2) years of experience related to above described duties.

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO StatementThe University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.