Current jobs related to Clerical 5: Administrative/ Executive/ Office Assistant - West Point, New York - West Point Public Schools

  • Administrative Office Specialist

    4 weeks ago

    West Long Branch, New Jersey, United States System One Full time

    Office Coordinator Job Overview: We are seeking a dedicated Office Coordinator to support our administrative functions. This role is crucial in ensuring smooth operations within the office environment. Key Responsibilities: - Deliver exceptional customer service to students, staff, and visitors through various communication channels. - Address general...

  • Administrative Office Specialist

    4 weeks ago

    West Long Branch, New Jersey, United States System One Full time

    Office Coordinator Job Overview: We are seeking a dedicated Office Coordinator to manage various administrative tasks and support our operations effectively. Key Responsibilities: - Deliver exceptional customer service to students, staff, and visitors through various communication channels. - Address general inquiries and provide guidance within the...

  • Administrative Office Specialist

    4 weeks ago

    West Long Branch, New Jersey, United States System One Full time

    Office Coordinator Job Overview: We are seeking a dedicated Office Coordinator to manage various administrative tasks and support our operations effectively. Location: West Long Branch, NJ Employment Type: Temporary Working Hours: 8:45 AM to 5:00 PM, Monday to Friday Compensation: $21.00 per hour Key Responsibilities: Deliver exceptional customer service to...

  • Training for Administrative Assistant/Administrative Officer

    2 weeks ago

    Sodus Point, New York, United States Phoenix Technologies Full time

    Unlock Your Potential with Phoenix Technologies. In a dynamic and supportive learning environment, you will be trained by experienced professionals to excel in your career. As a valued member of our team, you will have the opportunity to become a master or specialist, or start a civilian or military career with us.Main ResponsibilitiesYou will be trained in...

  • Administrative File Specialist

    4 weeks ago

    West Islip, New York, United States Catholic Health Service Full time

    Position Overview:As an Administrative File Specialist at Catholic Health Service, you will play a vital role in supporting the operational efficiency of the Physician Practice through various clerical tasks.Key Responsibilities:- Manage incoming phone calls- Coordinate appointment scheduling- Process physician correspondence- Prepare patient documentation...

  • Athletic Marketing Assistant

    4 weeks ago

    West Point, New York, United States Army West Point Athletic Association, Inc. Full time

    Overview The Army West Point Athletics Association Marketing Department is on the lookout for innovative, enthusiastic, and driven individuals to join our team as unpaid interns for the academic year. The role involves a variety of responsibilities, including the creation and execution of marketing and promotional initiatives for all Army West Point ticketed...

  • Administrative Assistant

    1 week ago

    West Freehold, New Jersey, United States Monmouth County Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Clerical Support Specialist to join our team at Monmouth County. As a key member of our administrative staff, you will provide exceptional support to our Human Service Specialist Units, ensuring the smooth operation of our daily activities.ResponsibilitiesAssist with logs, supply orders, and...

  • Medical Office Coordinator

    7 days ago

    West Freehold, New Jersey, United States Hackensack Meridian Health Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Medical Receptionist to join our team at Hackensack Meridian Health. As a Medical Receptionist, you will play a critical role in providing exceptional patient care and administrative support to our patients and visitors.Key ResponsibilitiesProvide reception and clerical services to patients...

  • Research Laboratory Manager

    2 weeks ago

    West Point, New York, United States The Geneva Foundation Full time

    About the PositionThe Research Laboratory Manager plays a critical role in supporting the Principal Investigator in the execution and maintenance of research studies, as well as the management of study documentation. This position may involve supervising research study personnel in the performance of experiments, data collection, analysis, and reporting.Key...

  • Administrative Support Specialist

    1 week ago

    West Islip, New York, United States Salty Dawgs Pet Care, Inc Full time

    {"title": "Administrative Assistant", "description": "About the RoleSalty Dawgs Pet Care, Inc. is seeking a highly organized and detail-oriented administrative assistant to support the daily operations of our company.Key ResponsibilitiesField inbound communications, including phone calls and email inquiries, and route them to the appropriate internal parties...

  • Executive Legal Assistant

    1 day ago

    West Orange, New Jersey, United States Master Search Solutions Full time

    Job OpportunityWe are seeking a highly skilled and experienced Executive Legal Assistant to join our team at Master Search Solutions. As a leading direct hire recruiting firm in the New Jersey marketplace, we specialize in connecting top talent with leading businesses.Job SummaryThe successful candidate will provide administrative support to several key...

  • Training for Administrative Assistant

    3 days ago

    Sodus Point, New York, United States Phoenix Technologies Full time

    Unlock Your PotentialYou're about to embark on a journey that will transform your career and open doors to new opportunities. At Phoenix Technologies, we're committed to helping you grow and succeed in the field of administration.Main ResponsibilitiesStay up-to-date with the latest legal regulations and apply them with precision and responsibility.Manage...

  • Administrative Assistant

    3 days ago

    West Freehold, New Jersey, United States Monmouth County Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Clerk 1/Telephone Operator. This role will be responsible for performing basic clerical duties, including typing, answering phones, filing, scanning documents, and reception duties.Key ResponsibilitiesAssist Human Service Specialist Units with logs, supply...

  • Medical Office Coordinator

    1 week ago

    West Freehold, New Jersey, United States Hackensack Meridian Health Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Medical Receptionist to join our team at Hackensack Meridian Health. As a Medical Receptionist, you will play a critical role in providing exceptional patient care and administrative support to our patients and staff.Key ResponsibilitiesProvide reception and clerical services to patients and...

  • Administrative Coordinator

    4 weeks ago

    West Long Branch, New Jersey, United States MonmouthCares Full time

    MonmouthCares is a forward-thinking non-profit organization dedicated to providing care management for children and youth with intricate needs. We are seeking an Administrative Coordinator to assist our Executive Director and Leadership team on a full-time basis. This role involves supporting various executive functions, including communication with the...

  • Administrative Coordinator

    4 weeks ago

    West Long Branch, New Jersey, United States MonmouthCares Full time

    MonmouthCares is a forward-thinking non-profit organization dedicated to providing care management for children and youth with intricate needs.We are seeking an Administrative Coordinator to assist our Executive Director and Leadership Team on a full-time basis. This role involves supporting various executive functions, including communication with the...

  • Office Operations Assistant

    3 weeks ago

    West Freehold, New Jersey, United States Monmouth County Full time

    Job Summary:The Monmouth County Office of Child and Youth Services is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Youth Services Commission. This role will be responsible for maintaining accurate records, preparing contracts and reports, and assisting with meeting preparation and...

  • Executive Support Specialist

    2 weeks ago

    West Long Branch, New Jersey, United States MonmouthCares Full time

    Job SummaryMonmouthCares, a forward-thinking non-profit organization, is seeking a full-time Executive Assistant to provide comprehensive support to the Executive Director and Leadership Team.This role involves managing a variety of executive functions, including coordinating strategic communications, compiling data insights, generating reports, organizing...

  • Executive Director, Oncology Services

    2 weeks ago

    West Orange, New Jersey, United States RWJBarnabas Health Full time

    Job SummaryRWJBarnabas Health is seeking an experienced Executive Director, Oncology Services to lead our Oncology Program in the Northern Region. This key role will be responsible for the success of all aspects of the operations and programmatic development of the Oncology Program.Key ResponsibilitiesLead all facility-specific outpatient clinical...

  • Administrative Assistant

    1 week ago

    West Freehold, New Jersey, United States Monmouth County Full time

    Monmouth County Job Description **Job Summary:** We are seeking a highly organized and detail-oriented individual to join our team as a Clerk 1/Telephone Operator. The successful candidate will be responsible for performing a variety of administrative tasks, including typing, answering phones, filing, scanning documents, and reception duties....

Clerical 5: Administrative/ Executive/ Office Assistant

3 months ago

West Point, New York, United States West Point Public Schools Full time
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
4/15/2024

Location:
West Point Middle/High

Date Available:
07/01/2024

Closing Date:
Open until filled Job Description

Job Title: Clerical 5- Administrative/ Executive/ Office Assistant

Supervisor: Principal/ Directors

Job Classification: Non-Exempt

Contract Length: 260 days

Job Summary
Performs intermediate skilled administrative clerical and related work support to principal or directors. Work is performed under the supervision of the principal or directors.

Essential Duties
  • Performs a variety of administrative and/or secretarial support activities for supervisor.
  • Opens and reviews all incoming mail; answers inquiries and composes correspondence on own initiative on general matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
  • Supports the principal in maintaining the daily record of staff attendance to include securing staff through the use of HRIS.
  • Screens visitors and adheres to security protocols.
  • Provides general school information, and directs inquiries to the appropriate staff or department when necessary.
  • Plans and arranges conferences or meetings under general instructions from supervisor or assigned staff; communicates arrangements to appropriate individuals.
  • Prepares correspondence, or reports; corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
  • Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
  • Performs other such duties as may be required.
  • Models non-discriminatory practices in activities.
Job Specifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)
Strong technology skills (email, electronic calendars, internet based programs, webinars), proficient with Microsoft Office especially Excel for use in budget spreadsheets, knowledgeable of office procedures and office equipment, demonstrated proficiency in professional interaction with various community members, team-player, self-directed, strong organizational skills, strong professional work ethics, deadline and task oriented, good communication skills, balance multiple demands, problem-solver, and independent learner. General knowledge of business English, spelling and arithmetic; general knowledge of school system routines; general knowledge of basic first aid practices; ability to develop and follow detailed work procedures; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively; ability to establish and maintain effective working relationships with school officials, parents, students, teachers, support staff and associates.
High school diploma or GED and moderate experience in record keeping, bookkeeping, school terminology, reception and clerical work, or equivalent combination of education and experience. Associates/Technical degree preferred.

Working Conditions and Physical Requirements
Must have the ability to sit and stand for extended periods; exhibit manual dexterity to dial a telephone, to enter data into a computer, to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal office levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone; physical agility to lift up to 25 pounds; and to bend, stoop, climb stairs, and reach overhead.

Work Environment
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires repetitive motions, frequently requires sitting, speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, tasting or smelling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines and observing general surroundings and activities; work occasionally requires exposure to blood borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).