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dir of facilities management

3 months ago

Chicago, Illinois, United States City of Chicago Full time
JOB ANNOUNCEMENT

DIRECTOR OF FACILITIES MANAGEMENT

Office of Public Safety Administration

NUMBER OF POSITIONS: 1(Additional vacancies pending budget approval)

Under direction, plans and manages property management and building repair and maintenance activities for a city department; and performs related duties as required

ESSENTIAL DUTIES
  • Participates in planning meetings with city departments and contractors in order to prioritize approved repair and maintenance projects and to ensure work is performed and completed within established timelines
  • Utilizes a work order system
  • Coordinates schedules and oversees the work of skilled trade crews and private vendors engaged in the repair and maintenance activities at designated facilities
  • Monitors the work of personnel responsible for the restoration, relocation and installation of departmental facilities, offices and special exhibits
  • Conducts site visits to inspect interior facilities and exterior property to ensure the general maintenance, safety and cleanliness of designated locations
  • Serves as project manager during renovations and special events programming to ensure the proper set-up and breakdown of venues
  • Reviews plans and drawings for renovations, new facilities or major repairs and approves change order requests for modifications to construction or renovation work
  • Coordinates departmental moves to new locations, providing timelines for packing and serving as liaison with vendors responsible for storing furniture, equipment and materials, and installing and configuring telecommunications systems
  • Assigns, monitors and supervises the work of subordinate staff, conducts performance evaluations and administers corrective or disciplinary action, as required
  • Participates in the annual budget preparation process and reviews related expenditures of operating and capital improvement budgets to ensure spending remains within guidelines
  • Develops specifications and manages contracts of private vendors ensuring provisions are met, payments are processed in a timely manner and problems are addressed
  • Researches and recommends the purchase of special equipment and materials used in facility maintenance and repair projects
  • Assesses emergency situations, coordinates the work of appropriate staff and remains on site to ensure building operations resume
  • Participates in the development and implementation of emergency management policies and processes relative to building operations
  • Compiles and prepares comprehensive status activity reports of pending and completed maintenance and repair projects
  • Will interact with union representatives & must be available 24 hours 7 days per week.
NOTE : The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

LOCATION: 3510 S Michigan Ave , will provide coverage Citywide

HOURS: 8:00 a.m. to 4:00 p.m .

SALARY: $ 118,128.00/ year

THIS POSITION IS EXEMPT FROM CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Construction Management, Building Systems or a directly related field, plus four years of work experience in the administration of maintenance and repair services for physical facilities of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience.
  • A valid State of Illinois driver's license is required.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:
  • Previous professional property management experience
  • Previous professional experience with the maintenance of large properties
  • Ability to read, write and speak any language other than English fluently
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

RESIDENCY REQUIREMENT

All employees of the City of Chicago must be actual residents of the City as outlined in of the City of Chicago Municipal Code. Proof of residency will be required.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

Please note, all positions posted with the City of Chicago close promptly at 11:59pm C.S.T. Applications for this position will be accepted from May 23, 2024, until 11:59p.m. C.S.T. on June 06, No exceptions will be made.

City of Chicago

Brandon Johnson, Mayor