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Liaison to the President

3 months ago

Newark, New Jersey, United States Essex County College Full time
Unit Job Status FLSA

Position Information

Position Title Liaison to the President / Board of Trustees (BOT) Reports To President Faculty Discipline N/A - Not Applicable Faculty is eligible for Tenure Track?

Funding Source

Functions and Responsibilities

Job Summary


Under the supervision of the President or designee, the Liaison to the President/Board of Trustees is responsible for coordinating board activities; in coordination with providing administrative support to the President and the Board of Trustees.

Supervisory Role

Oral and written instructions are received from the President, Board of Trustees or designee. The Liaison to the President/Board of Trustees may supervise support staff and student workers.

Duties & Responsibilities

  • Initial point of contact within the Office of the President for acquisition of BOT materials and coordinating logistical aspects related to the preparation of Committee and BOT meetings.
  • Coordinate the planning of all activities for the Board of Trustees.
  • Prepare and disseminate the agenda for BOT meetings, ensuring that it meets criteria and is inclusive of all relevant information.
  • Prepare minutes for all BOT meetings; assist with new member orientation to the College community and proactively manage relevant files and communication.
  • Assist with the coordination and execution of decisions of the President and Board of Trustees.
  • Prepare and review correspondence, compile reports, and remain cognizant of processes and deadlines to facilitate a timely flow of information for the President and Board of Trustees.
  • Remain as the custodian of all Board records.
  • Assist with the planning and formulating of recommendations, for the approval of the President, on basic policies and programs which will further the objectives of the College.
  • Research and write speeches, policy, and position papers as directed.
  • Serve as liaison on external, institutional standing and/or ad-hoc committees as directed.
  • Maintain personal communication with area heads to facilitate the daily operational activities of the College and foster the organization of Board materials.
  • Maintain strict confidentiality and security of student, staff and Board of Trustees records.
  • Prepare routine, special and ancillary reports as required.
  • Perform other related duties as required.
Physical Requirements


The physical demands described here are representative of those that must bemet by an employee to successfully perform the essential responsibilities andfunctions of the job and are not meant to be all inclusive.

Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

  • Use strength to lift items needed to perform the functions of the job.
  • Sit, stand and walk/move from place to place for required periods of time.
  • Move between buildings.
  • Speak and hear, communicate using telephone and/or walkie talkie.
  • Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.

  • Communicate effectively in English, using proper grammar and vocabulary.
  • Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.
  • Bend, twist, climb, push, pull, and lift.
Additional Requirements

Minimum Qualifications

Experience (number of years), Knowledge and/or Abilities

  • Bachelor's degree.
  • Two or more years of administrative experience at the College level.
  • High energy level, comfortable performing multi-faceted projects in conjunction with normal activities.
  • Excellent analytic, problem solving, decision making, and organizational skills.
  • Working knowledge of computer software applications.
  • Excellent interpersonal skills.
  • Ability to communicate effectively, orally and in writing.
  • Ability to work in a multi-cultural environment.
  • Ability to work a flexible schedule, including evenings and weekends, according to demands of the role and tasks.
  • Ability to oversee, train and develop staff in President's office.
Education Requirements Bachelor's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

  • Master's degree.
  • Demonstrated ability to establish credibility, and be decisive, while recognizing and supporting the preferences and priorities of the college.
  • Prior leadership experience at a college or university.
Education Requirements Master's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Posting Details

Posting Information

Open Date Open Until Filled Yes Close Date Special Instructions Summary Equal Employment Opportunity Statement


Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.