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Associate Accounting Analyst

3 months ago

Sacramento, California, United States State of California Full time
Job Description and Duties

Telework Information:

This position is eligible for remote-centered hybrid telework up to three days per week; minimum two days per week in the San Francisco office.

The San Francisco office is close to public transportation (BART/Muni), restaurants and shopping.

If you're motivated, analytical, detailed and looking for a career in government finance with plenty of opportunity for advancement, this is the job for you.


Under the general supervision of the Accounting Administrator I, the Associate Accounting Analyst works independently to perform the more complex and difficult professional duties relating to the establishment, recording, maintenance, reconciliation, and reporting of accounts receivable transactions within the Department of Industrial Relations (DIR) accounting systems and the Financial Information System for California (FI$Cal), in accordance with the Department's policies and procedures.

This position serves as the lead analyst in the Employer Assessment Unit within Accounting and performs the more complicated professional analytical work with a high level of the responsibility and confidentiality.

The Incumbent is responsible for the analysis, maintenance and ongoing development of internal controls housed in subsidiary financial systems, and the reconciliation of the data to the state's main accounting system and State Controller accounts.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3


To be considered for this Associate Accounting Analyst job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility.

To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

You will find additional information about the job in the Duty Statement.

Working Conditions

This job is located at:
455 Golden Gate Ave.

San Francisco, CA 94102

The incumbent works 40 hours per week in an office setting, with natural and artificial lighting. The building is air-conditioned with elevator access. Typical work requires prolonged use a computer, calculator, telephone, and interaction with co-workers. Telework is available as approved by the department; Travel will be occasionally required to attend meetings and/or trainings.

This is a permanent fulltime position, Monday - Friday.

DIR offers remote-centered hybrid telework up to three days per week; minimum two days per week in the San Francisco office.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.


  • ASSOCIATE ACCOUNTING ANALYST
Additional Documents

  • Job Application Package Checklist
  • Duty Statement
Position Details

Job Code #:
JC-430893

Position #(s):

Working Title:
Associate Accounting Analyst - Telework Option

Classification:

ASSOCIATE ACCOUNTING ANALYST
$5, $7,474.00 A

# of Positions:

1

Work Location:
San Francisco County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information

The Department of Industrial Relations (DIR) was established in 1927.

Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California.

DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application.

Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:


Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.


  • Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.
  • Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
  • Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

Department Website:
Special Requirements

A STATEMENT OF QUALIFICATIONS (SOQ) IS REQUIRED. The SOQ must be in 11 pt.

Arial font; have 1" margins; limited to no more than two (2) single-sided pages and be in narrative form (no bullet points).

Only complete applications that include an SOQ will be reviewed, and only the most qualified candidates will be interviewed. Resumes and Cover Letters do not take the place of the Statement of Qualifications.

The SOQ must address the following:

  • Please provide a narrative discussion of how your education, training, experience, and skills best qualify you for this position.
Resume and Cover Letters are Not required.

Please review the Classification Specifications to ensure possession of the Minimum Qualifications of the classification. Possession of Minimum Qualifications will be verified prior to appointment.

If you are meeting Minimum Qualifications with education, you are encouraged to upload and submit your unofficial transcripts/diploma for verification in your application packet.

Official transcripts may be required upon appointment.


An applicant with a college degree obtained outside the United States that does meet accreditation standards must have education records evaluated by a credentials evaluation service.

Evaluation of education records will be due during final minimum qualification evaluation of candidate(s).

A link of accepted evaluation agencies can be found here:

Application Instructions


Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/2/2024

Who May Apply


Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply


Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations

Attn:
Personnel Recruitment & Hiring Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations

Personnel Recruitment & Hiring Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -Please see Special requirements section of the posting for instructions on the Statement of Qualifications.


Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Knowledge of the regulations listed in State Administrative Manual (SAM) pertaining to accounting.
  • Knowledge and experience with other Automated Accounting Financial Systems.
  • Knowledge and experience with systems development, process automation and improvement.
  • Ability to audit financial information and verify accuracy.
  • Ability to research, analyze situations, solve complex problems, and adopt an effective course of action to make decisions or recommendations.
  • Ability to synthesize information from various sources to identify trends, patterns, and/or relationships.
  • Ability to conduct reconciliations and make appropriate recommendations and/or corrections.
  • Ability to determine program compliance with laws, rules, and regulations.
  • Ability to multi-task, work under time constraints with attention to detail, and meet deadlines
  • Possess strong analytical, verbal, and written communication skills.
  • Excellent interpersonal skills and customer service skills.
  • Proficiency in the use of Microsoft Office Applications (e.g. Word, Excel/Pivot Table, Visio, PowerPoint, etc.)
Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Telework (partial) available and cross training available. Potential for future upward mobility in an Accounting office that is expanding to meet growing customer service needs.

  • Health,Dental, and Vision benefits
  • Paid Sick and Vacation
  • 11 paid holidays
  • Flexible work schedule
  • 401(k) and 457 plans
  • Retirement (CalPERS)
  • Employee Assistance Program (EAP)
  • Public Transit Subsidy
Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:

Human Resources Contact:
Certification Unit

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.


EEO Contact:
Diversity and Inclusion Office

California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status.

Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification


If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant.

Please note that all additional vacancies that become available may be added to this advertisement.


Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it.

If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

DIR Mission and Core Values


Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California.

DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer


The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.