Current jobs related to Civic Center Event Coordinator - Glendale, Arizona - City of Glendale, AZ

  • Events Coordinator

    3 weeks ago

    Glendale, Arizona, United States Insignia Event Services LLC Full time

    Position: Events Coordinator - Full Time/Non-ExemptReports to: Director of EventsCompany Overview: Insignia Event Services LLC is dedicated to delivering exceptional event experiences. Our team is responsible for orchestrating a variety of events, ensuring every detail is meticulously planned and executed.Job Overview: The Events Coordinator will play a...

  • Events Coordinator

    4 weeks ago

    Glendale, Arizona, United States Insignia Event Services LLC Full time

    Position: Events Coordinator - Full Time/Non-ExemptReports to: Director of EventsCompany Overview: Insignia Event Services LLC is a prominent entity associated with the Arizona Cardinals, dedicated to orchestrating a variety of events at State Farm Stadium. Our portfolio extends beyond football games to include diverse gatherings at Sportsman's Park, such as...

  • Events Coordinator

    3 weeks ago

    Glendale, Arizona, United States Insignia Event Services LLC Full time

    Position: Events Coordinator - Full Time/Non-ExemptReports to: Director of EventsCompany Overview: Insignia Event Services LLC is dedicated to orchestrating memorable experiences through a variety of events. Our focus includes managing a diverse range of activities, from corporate gatherings to festive celebrations, ensuring each event is executed with...

  • Event Operations Coordinator

    4 weeks ago

    Glendale, Arizona, United States Insignia Event Services LLC Full time

    Job DescriptionPosition: Lead, Events - Part-timeReports to: Manager, EventsCompany Overview: Insignia Event Services (IES) is a newly established division associated with a prominent sports organization, responsible for orchestrating all events at a major stadium. In addition to sporting events, IES manages a versatile venue for various celebrations,...

  • Event Coordinator

    1 week ago

    Glendale, Arizona, United States ASM Global Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at ASM Global. As an Event Coordinator, you will be responsible for coordinating and overseeing all aspects of events, including planning, logistics, and execution.Key ResponsibilitiesCoordinate and oversee all aspects of events, including planning, logistics,...

  • Event Parking Coordinator

    4 weeks ago

    Glendale, Arizona, United States ASM Global Full time

    Event Parking CoordinatorThe Event Parking Coordinator serves as the initial and final point of contact for guests at ASM Global venues. This role is essential in managing the smooth entry into designated parking areas during events. Cashiers will be responsible for tasks at the parking lot entrances, which include processing payments for parking access or...

  • Event Planning Specialist

    1 week ago

    Glendale, Arizona, United States ASM Global Full time

    Event Coordinator Job Description at ASM Global **Event Coordination Role** As an Event Coordinator at ASM Global, you will be responsible for coordinating and overseeing all aspects of events, including planning, logistics, and execution. This role requires strong communication and organizational skills to ensure seamless event operations. **Key...

  • Regional Service Center Coordinator

    1 week ago

    Glendale, Arizona, United States Balfour Beatty Investments & Communities Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Investments & Communities. As a key member of our operations team, you will be responsible for reviewing and managing service branch work orders, ensuring compliance and prompt response and completion. This is a remote position that requires...

  • Regional Service Center Coordinator

    1 week ago

    Glendale, Arizona, United States Balfour Beatty Investments & Communities Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Investments & Communities. As a key member of our operations team, you will be responsible for reviewing and managing service branch work orders, ensuring compliance and prompt response and completion. This is a remote position that requires...

  • Regional Service Center Coordinator

    3 days ago

    Glendale, Arizona, United States Balfour Beatty Campus Solutions Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Communities. As a key member of our operations team, you will be responsible for reviewing and managing service branch work orders, ensuring compliance and prompt response and completion. Your attention to detail and organizational skills will...

  • Regional Service Center Coordinator

    2 weeks ago

    Glendale, Arizona, United States Balfour Beatty Campus Solutions Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Campus Solutions. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our service center, providing exceptional customer service, and driving business growth.Key ResponsibilitiesReview and...

  • Regional Service Center Coordinator

    2 weeks ago

    Glendale, Arizona, United States Balfour Beatty Investments & Communities Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Investments & Communities. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our service centers across the regions.Key ResponsibilitiesReview and manage daily work orders across the regions,...

  • Regional Service Center Coordinator

    2 weeks ago

    Glendale, Arizona, United States Balfour Beatty Campus Solutions Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Campus Solutions. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our service center, providing exceptional customer service, and driving business growth.Key ResponsibilitiesReview and...

  • Regional Service Center Coordinator

    7 days ago

    Glendale, Arizona, United States Balfour Beatty Campus Solutions Full time

    About the RoleWe are seeking a highly skilled Regional Service Center Coordinator to join our team at Balfour Beatty Communities. As a key member of our operations team, you will be responsible for reviewing and managing service branch work orders, ensuring compliance and prompt response and completion. Your attention to detail and ability to work well under...

  • Office Coordinator

    1 week ago

    Glendale, Arizona, United States Tranquility Recovery Center, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Tranquility Recovery Center, Inc. as a Client Services Representative. This role will be responsible for providing exceptional support to our clients and team members.Key ResponsibilitiesClient Support: Provide top-notch support to clients, including...

  • Market Development Coordinator

    1 day ago

    Glendale, Arizona, United States Vantage West Credit union Full time

    Job SummaryThe Market Development Coordinator-Digital Brands is a key role at Vantage West Credit Union, responsible for planning, coordinating, and executing a diverse range of events to promote and grow our digital brand(s).Key ResponsibilitiesPlan and execute events, including workshops, seminars, volunteer activities, sponsorships, and community...

  • Event Parking Attendant

    3 weeks ago

    Glendale, Arizona, United States ASM Global Full time

    **Job Summary**The Event Parking Attendant is a key member of the ASM Global team, responsible for ensuring a seamless and efficient parking experience for guests attending events at the Desert Diamond Arena. This role requires strong customer service skills, attention to detail, and the ability to work well under pressure.Key Responsibilities:Provide...

  • Community Engagement Coordinator

    4 weeks ago

    Glendale, Arizona, United States Credit Union West Full time

    Position OverviewCredit Union West is recognized as a premier workplace in Arizona, having earned accolades for employee satisfaction and engagement. Our commitment to fostering a positive work environment is reflected in our comprehensive benefits package, which includes:100% paid health, dental, and vision insurance for full-time employeesIncentives up to...

  • Communications and Marketing Coordinator

    4 weeks ago

    Glendale, Arizona, United States Maricopa Community College district Full time

    Position Overview:As a vital member of the Maricopa Community College District, the Communications and Marketing Coordinator will play a key role in crafting and distributing engaging content across various platforms. This full-time position involves collaborating with multiple stakeholders to enhance the visibility of college initiatives and services...

  • Sales and Partnerships Coordinator

    3 weeks ago

    Glendale, Arizona, United States AEG Full time

    About the RoleAEG is seeking a highly skilled and experienced Corporate Partnership Sales Coordinator to join our team. As a key member of our sales team, you will be responsible for researching and developing sales strategies to approach new clients, as well as maintaining and growing existing relationships.Key ResponsibilitiesSecure Sponsorships: Work with...

Civic Center Event Coordinator

3 months ago

Glendale, Arizona, United States City of Glendale, AZ Full time

Description:

This position works closely with clients to coordinate customer needs with facility's capabilities, including catering and other outside contractors. This position also plans, monitors, administers and delegates all aspects of event coordination within the Civic Center facility. There are supervisory responsibilities with office staff to ensure excellent facility operations and customer service.

Essential Functions:

  • Responds to inquiries by prospective and confirmed lessees regarding rental rates and space availability; generates sales calls and establishes relationships with prospective clients.
  • Meets with clients of the facility to determine their needs.
  • Conducts tours and sells services available.
  • Communicates with other community organizations, executives and convention officials to discuss facility services, policies and information.
  • Serves as facility representative or assigns personnel to be present at all Civic Center events.
  • Hires, trains, schedules and supervises event personnel for the running of events to insure proper coverage, safety and excellent customer service; including event staff, reception, security, ushers and others as necessary.
  • Selects, trains and supervises clerical staff.
  • Creates layout of the facility for client and inhouse use.
  • Prepares cost estimates for clients, contracts and final invoices for services provided.
  • Prepares various reports.
  • Handles booking of the facility.
  • Assists with preparation of the Civic Center budget.
  • Performs other related duties as assigned.

Minimum Qualifications/Special Requirements/Success Factors:


Associates Degree in business, public administration, marketing, hospitality or related field and three years of experience in event coordination, conference services and catering for event facilities in the hospitality field, including two years of supervisory experience.

Previous experience handling large ballroom events and activities preferred.

Knowledge of:

Principles and practices of modern supervision
Principles and practices of public assembly management
Modern principles and practices of facility event planning, coordination and production
Catering, decorator, security, ushering, parking and food concession operations
City ordinances, Fire and Life Safety codes and the Americans with Disabilities Act
Business practices as they pertain to billing and contractual arrangements for facilities
Principles of public relations and marketing
Basics of audio/visual equipment, sound and lighting

Skill in:

Computer operation and applicable software

Ability to:

Work a flexible schedule. Evening, weekend and holiday work required
Create layouts of the facility
Communicate effectively both orally and in writing with potential clients, employees, and management
Supervise others and resolve employee issues to maintain excellent customer service
Analyze problems and make recommendations for improvements
Review and interpret schematic drawings and layouts for convention facilities
Establish and maintain effective working relationships with employees, municipal officials, service contractors, and the public
Make basic arithmetic calculations

  • Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying._

Special Requirements
Valid Arizona driver's license.
Evening, weekend and holiday work required.
Possession of, or ability to obtain within 6 months of hire, CPR and First Aid Certification.

Success Factor Classification Level - Foundational

Success Factors

Definitions

Classification Levels

  • Personal Accountability & Integrity
  • Takes personal responsibility for the quality and timeliness of work and in complying with organizational rules, policies and procedures. Earns others' trust and respect through consistent honesty and professionalism.
  • Foundational, Professional/Supervisory, Managerial, Executives
  • Teambuilding & Collaborative Relationships
  • Inspires and fosters team commitment, spirit, pride and trust; develops cooperative working relationships with others.
  • Foundational, Professional/Supervisory, Managerial, Executives
  • Effective Communication
  • Conveys information respectfully, credibly, and effectively.
  • Foundational, Professional/Supervisory, Managerial, Executives
  • Continuous Learning & Development
  • Assesses and recognizes own strengths and weaknesses; takes initiative in pursuing selfdevelopment and learning to expand skills and increase knowledge.
  • Foundational, Professional/Supervisory, Managerial, Executives
  • Commitment to Service Excellence
  • Strives to excel in meeting the needs of both internal and external customers in a fair and equitable manner. Delivers highquality services with a commitment to continuous improvement.
  • Foundational, Professional/Supervisory, Managerial, Executives
  • Innovation
  • Applies original thinking in approach to job responsibilities and to improve processes,