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Records Specialist

3 months ago

Atlanta, Georgia, United States McGuireWoods Full time

Overview:
McGuireWoods LLP has a need for a Records Specialist in our Atlanta office. The ideal candidate will have one to two years of previous records experience, preferably in a law firm.

McGuireWoods, one of the worlds leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834.Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients.

Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.
Our Applicant Disclosures describe your rights. OurPrivacy Statement describes how we will process and safeguard your personal data.

Responsibilities:


Retrieves and charges out records in the records database and delivers charged out files; picks up and delivers records and re-files going to the records room or off-site storage as necessary; re-shelves returned active files.

Orders records/files/boxes from offsite storage vendor.
Maintains storage records and tracks 're-files' sent back to offsite storage vendor.

Maintains accurate organization and equal distribution of records in central records room to include physically shifting and moving folders, redwelds and boxes as needed for retrieval and basic records center maintenance.

Organizes/maintains in numerical order properly identified files and boxed records in the firms open client-record storage. Enters applicable location information in records database.

Processes large client cases for closing to include reviewing records to make sure they are organized properly and entering information into records database.


Qualifications:

Requires one year certificate from college or technical school; or one to two years clerical records management experience and/or training; or equivalent combination of education and experience.

Law firm experience helpful.
Ability to work with all levels of employees with strong customer service skills.
Excellent administrative and organizational skills with attention to detail.
Excellent verbal and written communication skills.
Self-starter with the ability to work well without direct supervision.
Requires frequent lifting/moving up to 50 pounds.
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