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Executive Assistant

3 months ago


Moraga, California, United States Dynamic Office & Accounting Solutions Full time
Job DescriptionJob DescriptionExecutive AssistantLocation: Lafayette, CAPay Range: $33-36/hrFull-Time, OnsiteTemp-to-HireWe are seeking a seasoned Executive Assistant to support the Office of the President of one of California's top universities, where tradition meets innovation This school is focused on student-centric learning, committed to transformative teaching, the pursuit of knowledge, and empowering students to make a lasting change in the world – and in this pivotal role, you can be a part of that missionAs an Executive Assistant, you will work closely with the President, Board of Trustees, and President's cabinet to ensure the smooth flow of operations. You will handle a wide range of responsibilities, including administrative support, representing the president to the public, planning events, and contributing to the planning of Commencement. If you are a proactive, motivated individual with a passion for administrative excellence and a commitment to academics, we want to hear from you Apply now and call Sophia at to schedule an interview todayKey Responsibilities
  • Support daily operations of the President's Office, including calendar management, travel coordination, and ensuring all correspondence is polished and professional.
  • Assist in budget development and handle the processing of financial gifts from valued donors, helping to secure vital resources for the college.
  • Serve as a trusted representative of the President, embodying professionalism and poise in all interactions and communications.
  • Assist with correspondence related to faculty matters, including Rank and Tenure, sabbatical leaves, and leaves of absence.
  • Take an active role in planning important events such as Convocation and Commencement, overseeing invitations, degree orders, and event logistics with precision and care.
Key Qualifications
  • 3+ Executive Assistance experience required
  • 2-3 years' experience with administrative support, budget development, and event planning required
  • Bachelor's Degree preferred
  • Proficiency with Google Suite and MS Office
  • Excellent organizational skills and attention to detail
  • Proactive, hospitable, and dedicated spirit
  • Experience working in higher education a plus
  • Experience in a secretarial role with 3 years of increasing responsibilities a plus
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