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Receptionist - Elementary

3 months ago

Albany, New York, United States KIPP Capital Region Full time

KIPP Albany is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.

With the Troy Prep K-12 schools joining the KIPP Albany network (_to become KIPP Capital Region_
) for the school year, our KIPP schools will serve more than 2,500 students across the Capital Region. We look forward to increased curriculum offerings for students, professional development for staff, and enhanced family and community partnerships.

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.


The Receptionist is responsible for assisting the Office/Operations Coordinator and Director of Operations in the day-to-day operations of the front office.


Responsibilities include but are not limited to:

  • Supports Office/Operations Coordinator in ensuring efficient front office operations while providing exemplary customer service.
  • Ensures all calls are promptly answered, and all visitors are properly checked in and welcomed.
  • First point of contact for all of the school's constituents, including students,
- teachers, families, trustees, donors, and visitors

  • Front Office Operations Management
  • Develop and manage systems to ensure efficient front office operations and a
- welcoming environment, including but not limited to:

  • Signing in visitors, volunteers, and late student arrivals/early dismissals Office upkeep and maintenance, including external communications materials
  • Overseeing front office duties (including incoming calls, faxes, copy machines, files, mail, and deliveries etc.)
  • Make, receive, distribute, and track recurring purchases, such as paper supplies, custodial supplies, and basic office and classroom supplies
  • Ensure that office materials are organized, stored neatly, and accessible to students/staff/parents
Transportation

  • Coordinate daily student transportation requests (stop changes, dismissal log, etc.), and communicate to parents about changes and delays
Student Data & Records Management

  • Assist with student file management and document organization.
  • Update student and family contact information as necessary.
Parent Communication

  • Maintain all school postings and newsletters in the front office
  • Ensure that families receive timely, accurate information related to the
- school schedule, events, and other pertinent announcements.

Student Enrollment and Attendance

  • Update student attendance codes as families communicate absences through the main office phone line.
  • Assist with calling tardy/absent students each morning
  • Create and manage files for all new incoming students
  • Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research

Qualifications:

  • Minimum of High School Diploma; Bachelor's Degree preferred from an accredited College or University
  • Proficient with Microsoft Office Suite or related software.
  • Knowledge of proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
  • Preferred experience working directly with students in the charter, private, or public school environment.
  • Prior experience working in schools and urban communities is preferred but not required.
  • Ability to work a flexible schedule outside of regular business hours.
  • Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.
Additional information

WORK PERKS

When you join KIPP Capital Region, you are joining in on our promise to families that their children will enter college and the professional world able to thrive academically due to their literacy, numeracy, and core knowledge in science and social studies.

We also promise that our students will develop a passion for learning and the drive necessary to persevere as they climb the mountain to and through college and career.

Our graduates will be prepared to return to their community as teachers, leaders, and architects of continued growth in the Capital Region.

And while the biggest perk to working at KIPP Capital Region is doing work that makes a lifelong difference in the lives of our students, you'll find that's not the only benefit we offer:

  • Generous timeoff
  • Industryleading medical, dental, and vision coverage
  • Aggressive employer 403(b) contribution match
  • Childcare benefits
  • Unparalleled work/life Integration
  • Casual dress code
  • Relocation stipend (conditions apply)
  • And so much more For more information on the benefits of joining KIPP Capital Region, please view our _Empl