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Associate Governmental Program Analyst

3 months ago

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Job Description and Duties

Will Consider Staff Services Analyst.


Under the general direction of the District's Health, Safety and Equal Opportunity Branch Chief, an SSM I, the incumbent is responsible for performing a variety of tasks related to Small Business, Training, Workers' Compensation, and Safety Program for District 3.

The position is responsible for performing tasks associated with the design, development, implementation of Small Business materials and trainings, reports, and delivery of safety and mandated trainings as related to the Caltrans Injury and Illness Prevention Program (IIPP).

Serves as the Small Business Coordinator to the District's Small Business Liasion (DSBL) for contracts and procurement.

Develops and implements training materials to market Caltrans desire to do contracts and procurement with Small Business (SB), Disadvantaged Business Enterprise (DBE) and Disabled Veteran business Enterprises (DVBE).

Collaborates with the DSBL to communicate and train SB/DVBE/DBE owners in the benefits of certification. Develops and conducts workshops to make certification as easy as possible. Represents Caltrans at workshops and meetings to encourage certification. Participates in recruitment events, minority business events, and other public events to encourage participation. Assists SB/DVBE/DBE owners in the completion of various forms necessary for the certification. Works with and inform Caltrans, Agency, and other providers of information to keep current with policy and procedures. Works with focus groups to improve procedures. Collects, analyzes and reports statistics and trends to management and provides recommendations to achieve goals. Coordinates the implementation and collection of information with all divisions.

This position has access to highly confidential and sensitive information. Regular and punctual attendance is required. Occasional travel is required. Must possess a valid drivers license.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located in Marysville, Yuba County

While in the normal office setting, incumbent will work in a climate-controlled office under artificial lighting.

Incumbent will be required to travel in inclement weather, may work outdoors, and may be exposed to direct, noise, uneven surfaces and extreme weather conditions.

The incumbent may attend public, community, and/or industry meetings outside of normal work hours.

The incumbent must have the ability to operate a personal computer, use MS Office, MS Word, MS Excel, MS Access and ability to learn and use other software.


New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.


  • ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

  • STAFF SERVICES ANALYST
Additional Documents

  • Job Application Package Checklist
  • Duty Statement
Position Details

Job Code #:
JC-426113

Position #(s):

Working Title:
Small Business & Training Coordinator

Classification:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5, $7,114.00 A

Shall Consider:

STAFF SERVICES ANALYST
$3, $4,561.00 A

$3, $4,933.00 B

$4, $5,916.00 C

# of Positions:

Multiple

Work Location:
Yuba County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Facility:
California Department of Transportation

Department Information

Caltrans Mission:
Provide a safe and reliable transportation network that serves all people and respects the environment

Caltrans Vision:
A brighter future for all through a world-class transportation network

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Web

Frequently Asked Questions for an Applicant:

Director's EEO Policy:

Director's EEO Policy Statement:
Special Requirements


Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position.

Your answers should be no longer than two pages, double spaced, in Century Gothic, 12-point font. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview.

  • Describe your experience that demonstrates the ability to effectively plan, develop, and oversee internal and external outreach and communication materials and activities supporting statewide training and implementation.
  • Relationship building is extremely important to our office. How do you maintain and cultivate relationships with internal and external partners? Explain your experience with relationship building to work toward a common goal?
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.

Here is a list of evaluation agencies:
Please redact birthdates and social security numbers.

Application Instructions


Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/17/2024

Who May Apply


Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply


Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation

Attn:
Caltrans HR Contact

Certification Services MS-90

P O Box 168036

Sacramento, CA

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation

Caltrans HR Contact

Classification and Hiring Unit - ECOS

1727 30th Street, MS 90

Sacramento, CA 95816

Closed on weekends and State Holidays

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -Statement of Qualifications Information


Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position.

Your answers should be no longer than two pages, double spaced, in Century Gothic, 12-point font. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview.

  • SOQ


Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


Must have knowledge of basic grammar, spelling, punctuation and math, along with the ability to communicate effectively orally and in writing.

Ability to prepare detailed written materials in a clear and logical manner, regarding small business and health and safety matters.

Must be able to effectively identify and analyze problems. Must be able to use sound judgment to generate and evaluate alternatives and recommend solutions.

Must be able to evaluate information from regulations, departmental policies, laws, and/or rules, determining its accuracy and relevance while considering what effect they may have on the operation of the Department.

Must be able to reason logically and creatively and utilize resources to develop new insights or methods where current methods and procedures may not produce the desired result or are outdated.

Must have the ability to multi-task, adapt to changes in priorities, and complete tasks or projects with short notice. Must deal effectively with pressure, maintain focus, and intensity yet remain optimistic and persistent, even under adversity. Must be able to develop and maintain cooperative working relationships. Ability to maintain confidentiality.

Will gain knowledge of Small Business, Health and Safety, EEO laws, rules, and policies and procedures.

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam.

For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.

The Associate Governmental Program Analyst Exam is located here:

The Associate Governmental Program Analyst certification list is being utilized to recruit for this position.

Applicants with Associate Governmental Program Analyst certification list eligibility MUST also meet the minimum qualifications for the Associate Personnel Analyst classification in order to be eligible for an appointment to the Associate Personnel Analyst classification.


Apply today to join our team We especially encourage applicants to check out our Caltrans Career Compass tool The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Serena Wilden

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.


EEO Contact:
Caltrans EEO Office

California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Information

The STD. 678 is required, and each section must be filled out completely and thoroughly.

For mailed or hand delivered applications to be considered for this position, you are required to include the Job Control (JC , PARF # and title of the position (Associate Governmental Program Analyst or Staff Services Analyst) on the State application (STD.

678) form.

Electronic applications through your Cal Career Account are highly recommended.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD. 678) to be considered for this position.

NOTE:

Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Application (STD This page is for examination use only.


Survey:
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job

Equal Opportunity Employer


The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.