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Assistant Director Donor Relations and Events
3 months ago
Job Category
:
Advancement
Requisition Number
:
ASSIS002277
Apply now
Posted :
April 5, 2024
Full-Time
Locations
Showing 1 location
Chicago, IL 60603, USA
Description
SAIC
For more than 150 years, the School of the Art Institute of Chicago (
SAIC) has been a leader in educating the world's most influential artists, designers and scholars.
Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S.
News and World Report,
SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities.
SAIC's undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O'Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.
Basic Function:
The Assistant Director, Donor Relations and Events is an essential role in the School of the Art Institute of Chicago's (
SAIC) Office of Advancement that enhances the overall donor experience and engagement opportunities for
SAIC alumni and donors.
Under guidance from the Director of Donor Relations, Advancement Communications, and Events and in partnership with the Office of Advancement and campus colleagues such as the Office of the President, Office of Student Affairs, and Marketing and Communications, and the Gene Siskel Film Center the Assistant Director supports, plans, and implements donor events such as small group dinners, donor and alum receptions, board and philanthropic council meetings, and on occasion large-scale fundraising events.
The Assistant Director of Donor Relations and Events plays a pivotal role in designing and implementing events that not only engage but also celebrate the diversity of our alumni and donor community.
ResponsibilitiesManages the planning, logistics, and execution of Office of Advancement meetings and donor events including but not limited to:
booking event space; developing content for event materials like invitations; tracking RSVPs, arranging food, beverage, and audiovisual equipment with internal and external vendors; and developing staffing plans
In partnership with the Director, collaborates with Office of Advancement team members and
SAIC stakeholders to identify programming goals, develop invitation lists, draft event communications, and provide recommendations on how to meet desired outcomes for events
Maintains a comprehensive calendar of events and regularly shares updates on planning progress with all stakeholders
Prepares event briefing materials for leadership, students, and faculty
Works with Assistant Director, Donor Relations and Advancement Communications and Director to develop and execute post-event strategy
Ensures that records for event invitees and attendees are updated in
SAIC's customer relationship management system, the Raiser's Edge
Tracks and reports on event expenses to support budget management for the Office of Advancement
Work with internal partners to conduct post-event surveys
Acts as representative for department when interfacing with vendors and guests; including leadership, donors, alums, and the general public
Manage confidential information with discretion and tact
Act with integrity, professionalism, and confidentiality
Work collegially and collaboratively in a team setting
Ability to travel out of state occasionally (1-2 times) annually to support offsite events and alumni gatherings and ability to work nights and weekends as needed (1-2 times per month)
Performs other related work as needed to support the goals and priorities of the department
Qualifications:
Minimum 1-3 years of experience in communications, hospitality, donor relations, executive or administrative assistance, or related field required
Minimum 1-3 years managing events, event planning and logistics of various types and sizes including experience working with vendors required
Demonstrated record of progressively responsible events experience preferred
Strong customer service, relationship management, and interpersonal skills
Strong writing and editing skills, with good attention to detail
Experience managing projects and working across teams to accomplish a shared objective
Demonstrated proficiency in Microsoft and Google suites required
Knowledge of data management skills including proficiency with spreadsheets, mail merges, using Raiser's Edge CRM or similar databases preferred
Organized, self-motivated worker who takes initiative
Salary Grade 7
We offer a competitive, comprehensive benefits package:
Generous paid time off
Paid holidays (up to 14 days)
Medical, dental, and vision insurance
Generous parental, caregiver, and medical leave benefits
Competitive retirement plan (up to 9% matching contribution)
Tuition remission and Tuition Exchange Program
Great employee discounts
Complimentary general admission to participating cultural institutions
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Closing Statement
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship.
Union Info
This position is part of a bargaining unit represented by AFSCME Council 31
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