Administrative Assistant

2 days ago


Boston, United States Boys & Girls Clubs of Boston Full time

Essential Duties and Responsibilities:

Membership

  • Assist in membership registration and renewals processes as directed by the Membership Director in consultation with the Executive and Development Assistant. Ensure this information is properly stored in the membership database. Ensure individual member paper-based materials are stored in a secure location.
  • Notify Membership Director when membership is due to expire and perform appropriate outreach to insure renewal.
  • Ensure that all members entering the building are signing in and that attendance information is properly stored in the membership database.
  • Provide accurate and up-to-date program, activity and event information for all persons inquiring at the membership desk, on the Parent Bulletin Board, and over the telephone.
  • Assist Director with new member/parent orientation sessions. Ensure parents receive BGCB’s Parent Handbook/Guidelines.
  • Assist in the monitoring of traffic in the lobby area and prevent loitering of club members. Assist in the supervision and discipline of members in the lobby area as well as throughout the clubhouse as deemed appropriate.
  • Receive and transfer all in-coming telephone calls to the club; take accurate messages when necessary.
  • Secure, maintain and maintain materials, equipment and other resources belonging to the program area(s). Maintain a safe and clean program area.
  • Participate in individual and group supervision sessions; participate in professional development opportunities as appropriate.
  • Assessing our impact is critical to our work. All staff is expected to participate in various evaluation efforts throughout each program year, including the annual member survey.
  • Travel between sites and to activities as needed.
  • Other related duties as specified by the Executive Director in consultation with the Membership Director and the Executive and Development Assistant.

Management/Operations

  • Serve as the Club logistics liaison and coordinator for community space rentals and special event.
  • Coordinate logistics for club programming, special events, and space rentals.
    • Process all space rentals.
    • Ensure required paperwork is complete/submitted to the Executive Director for approval and scheduling.
    • Ensure all rentals are adequately documented and staffed.
    • Process and track space rental fees.
    • Maintain calendar for club programming, special events, and space rentals.
    • Work closely with renters on ancillary needs.
    • Maintain the Club’s inventory of special events supplies.
    • Maintain contact list for special events vendors, contractors, and suppliers.
    • Capture building usage data.
  • Work with the Executive and Development Assistant to coordinate field trip admissions and transportation.
  • Support alumni relations initiatives by maintaining an alumni database.
  • Other related duties as specified by the Executive Director in consultation with the Membership Director and the Executive and Development Assistant.
  • Attend meetings and events are required by the Executive Director.

General BGCB Expectations:

  • Healthy Behavior Modeling – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority. As a result, all staff is expected to model healthy behavior while working with our members.
  • Inclusive Environment – BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate. BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.
  • Continuous Learning – Building the capacity of staff is central to BGCB. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.
  • Safe Spaces – Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.

Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demand:

  • High school diploma or GED required. Bachelor’s degree preferred.
  • Direct experience in customer service and/or reception, with computers, and data management required.
  • Strong interpersonal and communication skills required.
  • MS Office and web competency preferred.
  • Must be or become CPR / FA certified.
  • Ability to work with youth and families from a variety of backgrounds.
  • Ability to work independently and as part of a team.
  • Flexibility to work clubhouse hours especially as seasons and service needs change.
PDN-9c7c6782-dd00-41b1-8c97-1a442d9e75df

  • Boston, United States The Procter & Gamble Company Full time

    We are seeking an experienced Administrative Assistant to join our team at P&G. As an Administrative Assistant, you will play a significant role in supporting our daily operations and ensuring smooth administrative processes. The ideal candidate will Administrative Assistant, Administrative, Assistant, Manufacturing, Support


  • Boston, United States State of Massachusetts Full time

    The Office of Campaign and Political Finance seeks an Administrative Assistant. Working under the direction of the Chief Financial Officer/ Business Manager, the Administrative Assistant is responsible for assisting in the day-to-day operations of th Administrative Assistant, Administrative, Business Manager, Assistant, Operations, Processing


  • Boston, United States Cambria Company, LLC Full time

    As an organizational and process guru, the Administrative Assistant will set the pace for efficiency at the Distribution Center. Providing high level administrative support to the Distribution Center Manager, this role will be essential to day-to-day Administrative Assistant, Administrative, Assistant, Processing, Manager, Manufacturing


  • Boston, United States City of Boston Massachusetts Full time

    Maintains financial and personnel records. Assists the Senior Administrative Assistant with his/her duties. Performs related duties as required. Minimum Entrance Qualifications: Applicants must have at least two (2) years of full-time or equivalent p Administrative Assistant, Administrative, Assistant


  • Boston, United States Hire Partnership, LLC Full time

    We are seeking an Experienced Administrative Assistant in the Boston, MA. If you have office experience, data entry, scheduling, answering the phones then we want to see you apply! Why is this a GREAT opportunity? Great opportunity to gain more exper Administrative Assistant, Administrative, Assistant, Staffing


  • Boston, United States Solugenix Corp Full time

    Administrative Assistant Boston, MA (Onsite)3+ Month Contract (Potential for extension and temp to perm)Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.


  • Boston, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #39951 Salary: $22.00 Job Overview - Administrative Assistant: Join our client in Boston, MA, as a temporary Administrative Assistant, providing vital support to the Director and managing key projects. Strong organizational and interpersonal skills are essential, as you'll be the main contact for the...


  • Boston, United States MCPHS University Full time

    The School of Physician Assistant Studies seeks an Administrative Assistant who provides administrative support for the program, and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks: * Serves as the first point of contact for the department; greets visitors and callers;...


  • Boston, United States Eastern Bank Full time

    Responsibilities include, but are not limited to the following: Manages and organizes all aspects of the EVPs calendar of appointments and events, managing multiple requests for face to face meetings as well as prioritizing requests. Coordinates log Administrative Assistant, Administrative, Skills, Microsoft, Assistant


  • Boston, United States TalentBurst, Inc. Full time

    Administrative Assistant 11/11/24  to 02/08/25 13 Weeks 40 Hours/week 8H Day 08:00 AM - 04:30 PM Boston, MA Description: Administrative in nature with specific focus on contract documents and data management related to clinical trial contracts. Required Qualifications: High School diploma or GED required. Associate's degree preferred. 1-3 years related...


  • Boston, United States Marriott Hotels & Resorts Full time

    Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Administrative, Assistant, Hotel, Computer


  • Boston, United States Axelon Services Corporation Full time

    Administrative Assistant Boston, MA 6+ Month Contract Onsite Pay: 19.73/hr, W 2 The candidate will be expected to work onsite and normal businesses hours, Monday through Friday, 8:45 am to 5:00 pm. The candidate should be proficient in all Microsoft Office applications and have excellent written and oral communication skills. Problem solving skills...


  • Boston, United States Professional Staffing Group Full time

    Administrative AssistantWhat's In It For You:Comprehensive and competitive benefit packagesJoin a team-oriented group of faculty, staff, and researchersWork for one of the top universities in the USStable educational environmentHuge opportunity for career developmentStrong job security About the Opportunity:Our client located in Boston, MA is founded to...


  • Boston, United States Webster Bank Full time

    If you're looking for a meaningful career, you'll find it here at Webster. Founded in 1935, our focus has always been to put people first--doing whatever we can to help individuals, families, businesses and our colleagues achieve their financial goal Administrative Assistant, Administrative, Assistant, General Maintenance, Skills, Banking


  • boston, United States FanningMasis Full time

    Administrative Assistant on a long term contract basis for highly regarded Investment firm. This role is a hybrid position and will pay $40.00 per hour. In this role, you will serve as administrative assistant for a team of investment professionals including two portfolio managers, team analysts and a director. Duties include: calendar management, travel...


  • boston, United States FanningMasis Full time

    Administrative Assistant on a long term contract basis for highly regarded Investment firm. This role is a hybrid position and will pay $40.00 per hour. In this role, you will serve as administrative assistant for a team of investment professionals including two portfolio managers, team analysts and a director. Duties include: calendar management, travel...


  • Boston, United States FanningMasis Full time

    Administrative Assistant on a long term contract basis for highly regarded Investment firm. This role is a hybrid position and will pay $40.00 per hour. In this role, you will serve as administrative assistant for a team of investment professionals including two portfolio managers, team analysts and a director. Duties include: calendar management, travel...


  • Boston, United States FanningMasis Full time

    Administrative Assistant on a long term contract basis for highly regarded Investment firm. This role is a hybrid position and will pay $40.00 per hour. In this role, you will serve as administrative assistant for a team of investment professionals including two portfolio managers, team analysts and a director. Duties include: calendar management, travel...


  • Boston, United States State of Massachusetts Full time

    The Office of Campaign and Political Finance seeks an Administrative Assistant. Working under the direction of the Chief Financial Officer/Business Manager, the Administrative Assistant is responsible for assisting in the day-to-day operations of the office. OCPF is an independent state agency with 17 employees and a $2 million annual budget. For a full...


  • Boston, United States Five Star Quality Care, Inc. Full time

    Key Responsibilities The Opportunity We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report...